Town Council Actions May 14, 2013


1) Held public hearing for 2013-2014 Fiscal Year Budget.  The budget will be adopted at the May 28th meeting.  The only increase to citizens was $1.00 a month on the refuse charges, which will begin in July 2013. 

2) Authorized support of the Page County Enterprise Zone, which includes property located in and near Shenandoah.  If approved by the state, this enterprise zone will offer incentives for businesses and industry.  Martha Shickle of the Page County Economic Development Authority presented the application, map, and recommendations to Council.  Along with full support of the proposed enterprise zone, Council also agreed to attend the Page County Board of Supervisor’s public hearing on May 21, 2013, at the Stanley Elementary School to offer support at the hearing as well.

3) Council will review possible incentives the Town may be able to offer for the proposed enterprise zone, along with the incentives the County will be offering.

4) Authorized repairs to the town hall and parks and recreation building roofs in the amount of $1,345 with funds to be transferred from the Capital Improvement Account.  Don Largent Roofing will be doing this work. 

5) Authorized $100 donation to the 2013 Page County High School Baccalaureate Service to be held in the PCHS auditorium on Sunday, June 2, 2013, at 3 p.m.

6) Approved the Special Event Application for a Cruise In on June 22, 2013, from 7 a.m. until 1 p.m., at the Shenandoah Volunteer Fire Company Carnival Grounds to benefit St. Judes.  This approval is contingent upon the group obtaining approval from the SVFC for use of the property.  More information is available by contacting Thomas Morris at 540-560-6244 or April Lucas at 540-282-9815.

7) Authorized closing the Town Offices to the public on July 10-12, 2013 to allow time for staff to close out the old fiscal year books and set up the new books.  Also, staff will be in computer software training on the Town’s new FMS program and start the preparations for the annual audit. 

8) Heard VDOT will hold public hearings on June 4, 2013, at 6 p.m. at Northside High School, 6758 Northside High School Road, Roanoke, VA, for review and comments on projects and programs included in their six-year plan.  Those desiring to comment may also email or mail their comments to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or Programming Director 1401 E. Broad Street, Richmond, VA  23219. 

9) Heard volunteers are needed for the Clean the Bay Day on June 1, 2013, at 9 a.m. at the Shenandoah River Park.  Volunteers with and without boats are needed to conduct this annual river and riverbank clean up.  Contact Councilman Richard Pierce at 540-652-6277 if you would like to volunteer.

10) Authorized transferring $9,102.63 from the General Capital Improvement Account to the General Fund to reimburse for several different expenditures. 

11) Received the April 2013 Town Vehicle Gasoline Log for review. 

12) Received the April 2013 Police Report for review, which now includes the odometer readings for all patrol vehicles. 

13) Received a notice from Police Chief Davis they have made an arrest in the recent vehicle and vending machine breaking and entering.  The suspect made a full confession and was charged with the crimes.  In effort to deter/prevent similar crimes, citizens are reminded to lock their vehicles, as the vehicles were unlocked in every incident where items were taken from them. 

14) Heard from the Shenandoah Valley Electric Cooperative the recent power outages were due to equipment and material failures while they were rebuilding parts to improve the system.  Also, SVEC noted they are upgrading several areas to make improvements in the distribution system in and around Shenandoah.  The company is doing its best to minimize interruptions in service, as the repairs and replacements are being made.

15)  In recognition of National Police Week, Mayor and Council thanked Chief Davis and the Officers for all the great work they do in protecting our citizens.  Council also authorized reimbursing the Chief and each Officer a meal, at a restaurant of their choice, for themselves and their spouse. 

16) Heard the Public Works Department will be repairing several water leaks tomorrow.

17) Mayor and Council received an invitation to a dutch treat luncheon by Congressman Bob Goodlatte on Monday, June 3, 2013, at 11:30 a.m. at the Mimslyn Inn in Luray. 

18) Approved a water connection application for Ron and Trudy Comer at 348 Massanutten Avenue.  This property is located inside the Town limits. 

19) Agreed to review yard sale ordinances from surrounding localities to devise a proposed ordinance for Shenandoah.  Once a proposed ordinance is developed, it will be forwarded to Town Attorney Blatt for review.  Having a yard sale ordinance is the last resort to be able to regulate how many yard sales are allowed per year and would include signage regulations too.

20) Heard the police department was able to obtain a Dodge pickup with a utility bed at no cost from military surplus.  The public works department will be able to use this vehicle, as well.  They also obtained a trailer that included a 10 kw generator that only had 34 hours of usage on it. 

21) Heard police department’s drug take back program was very successful and many citizens utilized this service to properly dispose of outdated or unwanted medications. 

22) During the month of May 20 – June 20, 2013, the police department will be conducting their annual click it or ticket program.  It is safer for everyone and it is the law to buckle up!

23) Heard the Mayor and Council will participate in the 16th Annual Memorial Day Parade on May 25th.  They will also attend the VIP luncheon at Stevens Cottage, just prior to the parade.  This luncheon is hosted by the Memorial Day Committee/Shenandoah Heritage Center.  (Councilman Pierce noted he would not be able to attend due to attending his granddaughter’s high school graduation on this date.)

24) Heard U. S. “Jack” Rinaca will be the grand marshal of the parade this year.  Jack has served our community his entire life and also served our country, earning a purple heart while serving in the military.

25) Heard the Annual Memorial Service will begin at 9 a.m. on Saturday, May 25th at the Shenandoah VFW to honor all Veterans. At this service several local Veterans will be honored, along with the memory of one gentleman who was born and raised in Lexington, VA and died in Afghanistan in June of 2012.  His family will be traveling from Lexington and Yorktown to attend this service.  Please attend to honor all Veterans and this special young man and all others who truly gave all for our freedoms.   

26) Authorized Town Manager Dovel obtaining prices for a sewer jet machine as the one the Town purchased used in the 90’s is no longer working properly.  It is estimated this machine will likely cost $50,000 or more.  The Town of Elkton has been assisting Shenandoah to unclog main sewer lines.   

27) Heard Mayor Lucas participated in the ceremony recognizing Page County’s Appalachian Trail designation.  The designation will be useful as another tool to market our area.

28)  Mike Uram thanked Mayor and Council for their assistance with helping to advertise the recent Triad Conference for Seniors.  He noted he appreciates all of Mayor Lucas and Council’s assistance and especially for everything they do for Veterans.  

29) Parks and Recreation News:  P&R Building - electric bill went down $128 since the electric heater was shut off in the office and the weather has warmed up.  Big Gem Park – More picnic tables will be ordered for the area near the playground.  One more tree needs to be removed that is hanging over the wires.  Also, volunteers are still needed to cut downed trees on the trails and within the park and they can keep the firewood.  Volunteers must sign up at Town Hall prior to working in the park.  Veterans Park – Shenandoah Machine Shop is donating materials and labor to construct extensions for the sleeves to allow for more engraved bricks to be added.  Also, they will design some posts to help stabilize the existing wall more as well.  More concrete will be poured around the bases as additional support too.  Wig-Wam Village Playground – The entire playground along with both sides of the fence need to be stained/sealed.  Prices will be obtained. 
 

 

 

 

 

 

 

 

 

 

 

MINUTES
TOWN COUNCIL
TOWN OF SHENANDOAH
REGULAR MEETING

 APRIL 23, 2013

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, April 23, 2013, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.
 
The meeting began with a Pledge of Allegiance.

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David M Hinkle; Charles Jenkins (arrived at 7:04 p.m.); I. Michael Lowe; and Richard Pierce.

Council Members absent were:  None.    
 
Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.

Citizens present were:  Mike Uram; Lester Hensley; and Lindsay Good.

Media Representatives:  Rebecca Armstrong, The Page News and Courier and Ted Hayes, The Valley Banner.  

RECEIVING OF VISITORS

There were no visitors signed up to speak during this period. 

APRIL 9, 2013, REGULAR MEETING MINUTES:

A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on April 9, 2013, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    Councilman Jenkins (arrived at 7:04 p.m.)
VOTE:        Unanimous in favor of motion.
APPROVAL OF BILLS:
 
Councilman Lowe noted the electric bill for the parks and recreation building still seems high.

Councilman Comer stated it was about $140 less and the rest is the batting cage electric.  He noted the Town will need to consider doing something about the heat at the batting cage before next winter.

There being no further questions or comments, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated April 23, 2013, in the Combined Accounts Disbursements Warrants #31615-31636 in the amount of $56,016.03.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for April 23, 2013.   

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the April 23, 2013, Treasurer’s report in the amount of $1,099,799.50, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

Item # 1 – Mayor Lucas read an Ordinance as follows:

AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT
AND ESTABLISHING THE TAX RATE FOR 2013
SHENANDOAH CORPORATION TAXES


BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia that:


1. The dollar assessment values established by the Commissioner of the Revenue of Page County, Virginia for Real Estate owned as of January 1, 2013, shall be used by the Town of Shenandoah for 2013 Corporation Tax purposes.


2. The Tax Rate assessed for 2013 will be:

REAL ESTATE………………………………………………………$0.29 Per Hundred

A Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to adopt the Ordinance to establish the Real Estate Tax Rate for 2013, at $0.29 per $100, as read.  

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.

Item # 2 – Mayor Lucas read an Ordinance as follows: 

AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT
AND ESTABLISHING THE TAX RATE FOR 2013
SHENANDOAH CORPORATION TAXES

BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia that:

3. The dollar assessment values established by the Commissioner of the Revenue of Page County, Virginia for tangible Personal Property and Machinery and Tools owned as of January 1, 2013, shall be used by the Town of Shenandoah for 2013 Corporation Tax purposes.

4. The Tax Rate assessed for 2013 will be:

UNEXEMPT TANGIBLE PERSONAL PROPERTY……………$0.40 Per Hundred
• Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief
• Personal use vehicles valued at $1,001 to $20,000 will be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply.
• Personal use vehicles valued at $20,001 or more shall only be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply on the first $20,000 of value.

MACHINERY and TOOLS……………………………..………….$0.40 Per Hundred

ENACTED by the vote of the Town Council of the Town of Shenandoah, Virginia, on the ______ day of ________________, 2013; the following members being present and voting as shown below:

A Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to adopt the Ordinance to establish the Personal Property and Machinery and Tools Tax Rate for 2013, at $0.40 per $100, as read.  

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.


COMMITTEE REPORTS

WATER & SEWER
(Chairman Kite and Councilmen Comer and Jenkins)

Town Manager Dovel reported the Public Works Department will be repairing several water leaks tomorrow.  He noted the area at the intersection of Eleventh Street and Maryland Avenue is not a water leak, but a drain not connected properly.  The property owner is having the renter disconnect this drain immediately. 

STREETS & PUBLIC PROPERTY
(Chairman Kite and Councilmen Comer and Hinkle)

Councilman Pierce noted yard sale signs are becoming a problem again.  He explained he would like for the Council to consider some yard sale regulations, but until they do, he suggested Town employees should remove the signs from electric poles and street signs.

Chief Davis stated the signs attached to electric poles and street signs are illegal, but it is difficult to prove who actually posted the sign, even if they have an address on them. 

Mayor Lucas and several Council Members expressed concern that people often need to hold a yard sale to get rid of unwanted items and to earn extra money.  They did not desire to initiate any more regulations at this point. 

Councilman Jenkins inquired about the status of the land sale to the Miller’s? 

Assistant Town Manager Roudabush stated the attorney is drafting it now and it will cost approximately $250.  Once the deed is ready, the Miller’s have stated they are ready to pay for the land and have the deed recorded.  

POLICE, SAFETY, & JUDICIAL
(Chairman Kite and Councilmen Hinkle and Lowe)

Chief Davis reported an update on the citizen complaint from the last Council meeting.  He noted the dog has been removed from the property. 

Chief Davis stated his department will host a Prescription Drug Take Back Day on April 27th from 10 a.m. until 2 p.m.  Citizens may come to the police department and drop off unwanted or expired prescription drugs to be disposed of properly during this time.

Chief Davis reported there have been several vehicle break-ins, but each vehicle was unlocked.  Also, a couple of soda machines were broke into and he requested anyone with information should contact his office. 

Mayor Lucas thanked Chief Davis for making preparations with the Police Department generators for use at the Council meeting tonight, in case they were needed, due to the power outage today. 

TAXATION & FINANCE
(Chairman Pierce and Councilmen Kite and Lowe)

Committee Chairman Pierce Budget Reports were received for review.  He also noted Fiscal Year 2013-2014 Budget Public Hearing was set for May 14, 2013, at 7 p.m. at Town Hall. 

He then reported the Fiscal Year 2012-2013 will be scheduled for amendment soon.  The amendment is necessary due to the purchase of generators at the well and wastewater treatment plant.

PARKS & RECREATION
(Chairman Comer and Councilmen Lowe and Pierce)

Committee Chairman Comer suggested Council allow firewood to be obtained from Big Gem Park, but for the downed trees only.  He noted volunteers should be requested to assist with cleanup in the park, as there are many downed trees in the park.  

Mayor Lucas and Council Members briefly discussed this matter and agreed anyone desiring to use any of the downed trees or to volunteer for park cleanup, should sign a waiver form at Town Hall prior to working on the property.

Councilman Jenkins inquired about the status of the ball field at Big Gem Park?

Committee Chairman Comer stated the Shenandoah Indians were going to contact VDOT and try to find a farmer willing to sign the crop land agreement too.  

Committee Chairman Comer reported an extension to the brick sleeves is being designed and will allow for 64 more bricks.  He then stated more concrete is needed at Veterans Park to allow visitors to stroll behind the flags and see the donation plaques on top of the retaining wall.  He noted Denny Price has given a price of $750 for this work.  He explained the price could be a little more, because the walk needs to be handicap accessible. 

A Motion was made by Councilman Comer, seconded by Councilman Pierce, to authorize $750 to have concrete poured at the Veterans Park.    
Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce

ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.

Councilman Jenkins inquired if the Town is now doing the landscaping at Veterans Park?

Committee Chairman Comer stated yes, landscaping and weed control comes out of the Town general fund. 

Committee Chairman Comer then reported the following Parks and Recreation News:   Big Gem Park - electrical work will begin soon to relocate some wiring and add some new wiring at the park.; JMU Crew Club cannot assist with the cleanup efforts at Big Gem Park this year, but will do volunteer projects next year.  All Parks – tables and benches will be stained whenever manpower allows.   

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT
(Chairman Jenkins and Councilmen Comer and Pierce)

Committee Chairman Jenkins reported there have been several new businesses opened on First Street within the past few weeks.  The businesses are: 

Nexus Programs - 422 First Street – monitoring service for electronic anklet releases

Fairytale Moments – 507 First Street – Formal and Pageant Wear

Rustic Creations – 507 First Street – handmade and other rustic items

Southern Days Photography – 507 First Street – photography studio

Assistant Manager Roudabush stated there is also one more business scheduled to open in another building on First Street later this week or next week. 

Councilman Lowe reported a new restaurant is supposed to be opening soon at 418 North Fifth Street, where Domenicos was located, and the owner also plans a garden center on this property. 

Councilman Jenkins noted the owner has piled mulch on this property, and he should be aware that he cannot allow it to run down onto the adjacent church property in heavy rains.   

 


COMMUNITY SERVICE
(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period.

PERSONNEL
(Chairman Pierce and Councilmen Hinkle and Lowe)

There was nothing to report during this period. 

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

Item # 1 - Councilman Jenkins reported People, Inc. is still planning to give away several lots in the Forest Knolls Subdivision to allow for the construction of new houses to those who qualify.  Anyone interested should contact Daphne Mize at email This e-mail address is being protected from spambots. You need JavaScript enabled to view it or phone 540-459-6434.

Councilman Pierce inquired if there were any updates on when the streets in this subdivision will be paved?

Town Manager Dovel stated he did not have any current updates, but would check with the engineers.

Item # 2 – Mayor Lucas and Council Members reviewed the proposed Enterprise Zone located in the Town or nearby.   

Following this review, Council agreed the proposed area is appropriate for the new Enterprise Zone.  Council also agreed to request the Page County EDA include the speedway property, the old Genie Plant property, and the property at the intersection of Williams Avenue and N. Fifth Street in the proposed Enterprise Zone.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

Town Manager Dovel reported Tom Reiss has purchased the old house on Second Street where Mr. Reed used to live.  He noted Mr. Reiss intends to remodel this house into a duplex apartment and pay for an additional water tap.  Mr. Reiss has stated he intends to hire Carroll Cubbage to do the work and then Mr. Cubbage will begin work on the old lodge building after this duplex is complete. 

Council Members noted the old lodge building is still considered a hazard and they desired Mr. Reiss to begin work on this building as soon as possible.   

MAYOR’S REPORT  

Mayor Lucas stated he did not have anything further to report. 
 
FOR THE GOOD OF THE TOWN 

Mike Uram complimented Council and everyone involved with the appearance of Veterans Park.  He noted as a military Veteran, this park makes him very proud. 

Mike Uram then invited Mayor Lucas and Council Members to the 13th Annual Triad Conference and Luncheon on May 9th at 9 a.m. at the Rileyville Baptist Church.  More information may be obtained by calling Tina Sumpter at 540-843-4506.  He provided information to everyone about his group and the meeting. 
 
ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 8:04 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite    NAY:  None.
              Councilman Comer
              Councilman Hinkle
              Councilman Jenkins
              Councilman Lowe
              Councilman Pierce


ABSTAIN:  Mayor Lucas.
ABSENT:    None.
VOTE:        Unanimous in favor of motion.

APPROVED:       ATTESTED:


_________________________    _______________________
Clinton O. Lucas, Jr., Mayor  Juanita Roudabush, Clerk

 
Town of Shenandoah