MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

JULY 13, 2010

CALL TO ORDER:  The Shenandoah Town Council held its regular meeting on Tuesday, July 13, 2010, at 7:10 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

The Pledge of Allegiance was held at the public hearing just prior to this regular meeting.

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William L. Kite; Russell Comer, Jr.; I. Michael Lowe; Richard Pierce; and Keith Sampson.

Council Members absent were:  Charles Jenkins.

Other Town Officials present were:  Larry E. Dovel, Town Manager; and Juanita F. Roudabush, Assistant Town Manager/CMC.

Citizens present were:  Delegate Todd Gilbert; Guy Monger, Jr.; Carol Lee Strickler; Annie Pierce; Marge Zimmerman; Loraine Deavers; and Brenda Merica. 

Media Representatives:  None.

RECEIVING OF VISITORS  

# 1- Annie Pierce and Marge Zimmerman of Christ United Methodist Church Auction Committee thanked Mayor Lucas and Council Members for all their support of the Veteran’s Memorial Park, which will be located across the street from the post office on Virginia Avenue.  Mrs. Pierce presented Council with a report from the Page County Building Official regarding the site prep work and permits required.  She then reported last years auction proceeds allowed them to purchase military stones engraved with the emblems of the five branches of our military, and flags to be centered behind each of the stone representing each of the branches.  She noted plans are underway for another auction this year with a theme of “Let’s Build a Wall to Honor All.”  If the Council approves, this year half the proceeds will support a second phase of the Veterans Memorial Park and will include granite stones that would allow the inscription of names of the Town’s military veterans and those currently serving.  Phase II will also include funds for foundation bases and the ground preparation at the site.  Future plans include selling spaces on the granite stones for engraving names and also benches to be placed in the park.  She explained they are also accepting donations of new or like new items to be used in the auction this year.    

Following a brief discussion, Council agreed to allow this years church auction proceeds to support Phase II of the Veterans Memorial Park as presented.  Council also agreed to use other donations received for the park for some of the site prep work and permit fees that will be needed in the initial phase.

Mayor Lucas and Council Members thanked Mrs. Pierce and Mrs. Zimmerman for all their hard work serving on the Christ United Methodist Church Auction Committee and for working on projects which enhance the community of Shenandoah.    

# 2 -  Mayor Lucas presented the June 2010 Community Enhancement Award plaque to Loraine Deavers of 125 Quincy Avenue for the recent improvements made to her home.  He noted the new siding and windows look great and really enhanced the neighborhood. 

Mrs. Deavers accepted the award and thanked Mayor Lucas and Council for this recognition.

# 3 – Delegate Todd Gilbert announced there will be a meeting on economic development needs at the Luray VFW on August 4, 2010, at 2 p.m.  He stated Lt. Governor Bolling and other state staff will be present to explain programs and initiatives and to hear the needs for economic development in our area.  He invited Mayor Lucas to attend this meeting as a representative of Shenandoah. 

Mayor Lucas stated he would attend as the Town’s representative.

Other Council Members noted they may attend the meeting to hear about the programs available and the other discussion. 

JUNE 22, 2010, REGULAR MEETING MNUTES AND JULY 1, 2010 SPECIAL MEETING MINUTES:

A Motion was made by Vice Mayor Kite, seconded by Councilman Sampson, to approve the Regular Meeting Minutes held on June 22, 2010, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Lowe

              Councilman Pierce

              Councilman Sampson

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Pierce, seconded by Councilman Lowe, to approve the Special Meeting Minutes held on July 1, 2010, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Lowe

              Councilman Pierce

              Councilman Sampson

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

Councilman Pierce inquired about warrant number 28724 which showed the purchase of a laptop computer using children’s activities funds. 

Councilman Sampson stated that is a line item in the Parks and Recreation budget and it was purchased for the parks and recreation building. 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated July 13, 2010, in the Combined Accounts Disbursements Warrants #28651 - #28743 in the amount of $170,015.43.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Lowe

              Councilman Pierce

              Councilman Sampson

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:  Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for July 13, 2010.

A Motion was made by Councilman Sampson, seconded by Vice Mayor Kite, to approve the July 13, 2010, Treasurer’s report in the amount of $1,286,808.29, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Lowe

              Councilman Pierce

              Councilman Sampson

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received an invitation to the next Chamber of Commerce’s Business After Hours which will be held at the Shenandoah Speedway on Thursday, July 15^th.  The meeting begins at 5:30 p.m. 

Item # 2 – Mayor Lucas and Council Members received a letter from the Planning Commission recommending Guy Monger, Jr. be appointed to serve on the Town Planning Commission.  The letter indicated the Planning Commission held a special meeting on June 28, 2010, and voted 6 to 1 to recommend Mr. Monger be appointed to fill the seat being vacated by Councilman Pierce.  State law only allows one (1) Town Council Member to serve on the Planning Commission.  Mr. Lowe, who also serves as the Planning Commission Vice Chairman, was elected to the Town Council, effective July 1, 2010, and Mr. Pierce gave up his Commission seat to allow Mr. Lowe to continue serving both. 

A Motion was made by Vice Mayor Kite, seconded by Councilman Sampson, to appoint Guy Monger, Jr. to serve on the Town Planning Commission for a term expiring on November 8, 2013. 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Lowe

              Councilman Pierce

              Councilman Sampson

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

Item # 3 – Mayor Lucas and Council Members received information regarding a