Town Council Actions 5/26/15 and Meeting Minutes 5/12/15

Town Council Actions 5/26/15

 

  1. Approved a special event application for JMU Recreation Department for their 2nd Annual River Festival.  Students are bused to Shenandoah for this event being held in September.  Council also approved this event on an annual basis, provided the park is available.
  1. Received the April 2015 Police Report for review.
  1. Authorized transfer of funds and payment of $12,107.31 to Burner Well Drilling to replace the 12th Street well pump.  These pumps last about three (3) years as it runs 24/7 and pumps about 4 million gallons a month.
  1. Received a thank you card from Girl Scout Troop 333 for the Town’s donation to their troop.
  1. Heard VDOT will meet with Town Officials on Wednesday, May 27, 2015, at 9:30 a.m. to look at several problem areas in Town.
  1. Heard the occupant of the house on N. Third Street has started to clean up the yard and has removed most of the rabbits now.
  1. Parks and Recreation News:  Additional nets will be installed at the Town’s basketball court to help prevent balls from going over the fence into the streets; the new kiosks will be installed soon and the brochure boxes have been installed already; a handicap access only sign will be installed at the small drive leading to the gazebo at Big Gem Park; heard there are only about 35 spaces left for people to order engraved bricks to be placed at Veterans Park.  (The bricks are $50 each and applications are available at Town Hall.)
  1. Heard the Industrial, Economic Development & Procurement Committee will hold another meeting soon to expand on their discussions at the last meeting regarding pursuing grant research.  The date and time of this meeting has not been set yet.
  1. Authorized 2 more Community Enhancement Awards and these will be presented at an upcoming meeting.
  1. Heard Public Works Foreman Mark Armentrout is still out on sick leave, but hopefully will be able to return to work soon.
  1. Thanked all Town employees and all volunteers involved with the preparations and working on the days of the events for the 18th Annual Memorial Day Festival and Parade.  It was noted everyone did an excellent job and the festival turned out great! 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MAY 12, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, May 12, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; and Juanita F. Roudabush, Assistant Town Manager/MMC.

 

Citizens present were:   Fifth District Board of Supervisor Member Dorothy Pendley; Nancy Boyer; Mike Uram; Linda Jarrell; Ruth Reid; Rochelle Reid; Colin Reid; Timothy Butler; Misty Breeden; April Lucas; Nateya Murray; Ellie Kelly; and Daniel Triggs.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period.

 

APRIL 28, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Hinkle, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on April 28, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

 

Councilman Hinkle inquired about warrant number 33634 for hats?

 

Town Manager Dovel stated the payment covers hats and other items for all departments. 

 

Councilman Jenkins inquired about warrant number 33635 for the sound level meter and if the amount approved by Council previously was enough to cover all the required accessories?

 

Mayor Lucas stated they would inquire with Chief Davis if the amount covered the entire expense or if he needed to use some of his regular budgeted money.

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated May 12, 2015, in the Combined Accounts Disbursement Warrants #33621 - #33666 in the amount of $75,987.60.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 12, 2015. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to approve the May 12, 2015 Treasurer’s report in the amount of $1,103,489.92, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Town Manager Dovel requesting Council authorize Trey Pendleton a five percent (5%) salary increase for successfully passing his Wastewater IV Operator License test.

 

Personnel Committee Chairman Pierce stated a five percent (5%) salary increase is the customary amount for passing each level of water or wastewater certification.  Having a CDL license is a condition of employment and does not receive a salary increase when obtained.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize a five percent (5%) salary increase, effective with the next payroll, for Trey Pendleton for passing his Wastewater IV Operator License.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a special event permit application from Grace House for a musical event at the Shenandoah River Park on June 13, 2015, from 1 p.m. until 5 p.m.

 

Following a brief discussion, it was noted Grace House is a local non-profit agency and they plan to hold this type of event each year, if Council approves. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to waive the reservation fee and authorize Board Members to hold an outdoor musical event as a fundraiser for Grace House annually at the Shenandoah River Park, subject to the space being available.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas received the April 2015 Town Vehicle Gasoline Log for review.

 

Item # 4 – Mayor Lucas and Council Members received information regarding the TRIAD Senior Safety and Crime Prevention Conference to be held on May 14, 2015, at 9 a.m. at the Rileyville Baptist Church.  The fall TRIAD Conference will be held at the Christ United Methodist Church in Shenandoah.    

 

Item # 5 – Mayor Lucas and Council Members received notice the Shenandoah Marketplace will present a sampling of their offerings from Noon until 4 p.m. on May 23, 2015 at Stevens Cottage.  They will sell fresh produce, art and crafts.  Also, there will be basket making and wool spinning demonstrations and dandelion tea will be served.  Following the kickoff event on May 23rd, the Shenandoah Marketplace is scheduled for regular hours 3 p.m. until 7 p.m. on the first Thursday of each month, June 4th through October 1st.

 

Also, the Shenandoah Marketplace submitted a letter requesting the Town donate the $100 fee needed for them to be represented in the Artisans Trail program.  The letter explained the group does not have any income until fundraisers begin on May 23rd.  However, the deadline to submit applications for the Artisans Trail is May 15th

 

Mayor Lucas stated there is only $290.26 left in the Town budget for donations for the rest of this fiscal year and Page County High School Music Boosters and the JMU Crew Club have both already requested donations.

 

Vice Mayor Kite noted there is the possibility the Page County High School Softball and Baseball Teams or recreation league teams will advance to state playoffs.  He noted if they make state playoffs, these groups will then request donations, too. 

 

In view of the above, Council did not take any action on the Shenandoah Marketplace request.  Mayor Lucas and Council Members suggested the group plan ahead and submit requests for donations prior to the Council’s budget workshops each year.

 

Councilman Jenkins stated Jenkins Computer Service would donate the $100 for the Artisans Trail application and they could obtain the check at his office tomorrow.  

 

Item # 6 - Shenandoah Marketplace also submitted a draft letter for Mayor Lucas and Council to consider signing in support of a grant application they are submitting to help fund their projects.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to authorize signatures on the letter of support for the Shenandoah Marketplace grant application, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Following Council’s authorization, Mayor Lucas and each Council Member signed the letter supporting the Shenandoah Marketplace grant application.  The signed letters were presented to the Shenandoah Marketplace Secretary Linda Jarrell to include with her grant application.  

 

Item # 7 – Mayor Lucas and Council Members reviewed Page County’s Peddling and Solicitation Ordinance and agreed the Town does not need to pursue adopting such an ordinance at this time. 

 

Item # 8 – Mayor Lucas and Council Members received a copy of the Annual Drinking Water Quality Report.  The report indicated the Town is in full compliance with all water quality, monitoring and reporting requirements and that no violations occurred for the calendar year of 2014.  It was noted a copy of the full report is available on the Town website at www.TownOfShenandoah.com and on display at Town Hall.  Citizens may also request a copy by calling Town Hall at 540-652-8164.

 

Item # 9 – Mayor Lucas and Council Members received a thank you letter from the Shenandoah Area Agency on Aging for the Town’s donation to this organization which serves the needs of citizens over 60 years old, including Meals on Wheels for Page County residents. 

 

Item # 10 – The Town received a thank you letter from the Shenandoah High School Alumni Association for the Town’s assistance to their organization.  The Alumni awarded a $1,500 scholarship to Page County High School Senior Bethany Williams.

 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite and Council Members briefly discussed the water drainage problem in the tunnel on Maryland Avenue.  It was noted the dripping water causes permanent potholes and requested the Virginia Department of Transportation review this matter to determine a possible solution.

 

Town Manager Dovel reported the public works department has repaired six (6) small water leaks recently.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Jenkins reported a drainage issue along Virginia Avenue, near the Fourth Street intersection.  He noted one homeowner constructed a step and this seems to be causing some water to overflow, but there may be problems with the drainage ditches, too.  He requested the Virginia Department of Transportation also be requested to review this matter before the paving project is started soon.

 

Councilman Fox reported a problem with large delivery trucks parking in the area along Maryland Avenue in the early morning hours, which causes sight distance problems for drivers trying to pull out into the street.  He requested Chief Davis review this matter further to determine if there is any action needed. 

 

Councilman Jenkins noted it would not be convenient to restrict parking on the school side of Maryland Avenue because this is the only place larger vehicles can pull over to go in the convenience store or McDonald’s. 

 

Councilman Pierce requested a letter be forwarded to Comcast Cable and request they remove about 100 foot of unused cable wire that is on the ground along Shenandoah River Road.  He noted the volunteers with the annual river cleanup found this cable partially in the river, but it is still connected to the utility pole too.   He noted the local cable representative was supposed to have removed it already, but failed to do so.

 

Mayor Lucas and Council Members thanked the Public Works Department for all the extra work they are doing to prepare the parks for spring.  They are performing regular duties along with putting down mulch; extra weeding and trimming; and they will clean the streets in preparation for the 18th Annual Memorial Day Festival and Parade. 

 

Councilman Comer reported the Shenandoah Beautification Committee has purchased new flower barrels and replanted all flower pots and beds in Town.  The Town maintenance employees will begin watering all plants daily throughout the summer months.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Safety of pedestrians attending ball games at the fields on Junior Avenue was discussed briefly.  It was noted Town has requested permission from the Virginia Department of Transportation to close a small portion of Junior Avenue (between the two ball fields) for the dates of the recreation district tournaments in June and state tournaments in July.  VDOT assisted with relocating signage to remind drivers to be more aware of children crossing the roads in this area regularly and especially during large tournaments, where 40 to 50 teams will be present.  The posted speed limit is 25 mph, but even slower speeds are suggested during game and practice times.   It was noted Fifth District Board of Supervisor Member Dorothy Pendley also contacted VDOT in trying to resolve the traffic safety issues in this area and she also provided VDOT contacts for the Town too. 

 

With the approval of VDOT, the Town also repainted the faded crosswalk lines in this area too.    

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Committee Chairman Pierce noted the April 2015 Budget Reports were received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the following Parks and Recreation News:  Water proof kiosks have been ordered and brochure boxes are being placed at the parks; the parks are being prepared for the spring with new mulch and extra trimming and landscaping; a small platform will be set up for the performers at the outdoor hymn sings at Big Gem Park; the shelters and gazebos have been reserved for most of the summer weekends this year.

 

Council briefly discussed some tree removal needed at the River Park.  No action was taken at this time.

 

Also, Council noted more gravel is needed along the road at the River Park. 

 

Discussed there will be maintenance work performed on the Big Gem Park pond fountain and the harmless dye will be added soon. 

 

Vice Mayor Kite stated a small stage area will be placed at Big Gem Park, near the shelter, to hold performers for the outdoor hymn signs. 

 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated the Industrial, Economic Development and Procurement Committee will hold a meeting at 3 p.m. on Thursday, May 14th to discuss pursuing local colleges for assistance with grant research.  The meeting will be held at Town Hall.   

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite stated the Community Enhancement Award program began in the 1990’s and people who enhance their property are eligible for the award.  He inquired if anyone knew of any remodeling projects suitable for a community enhancement award?

 

Councilman Hinkle stated the house on Gregory Street is almost complete and they completely remodeled the interior and exterior. 

 

Therefore, a Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to authorize a Community Enhancement Award for 174 Gregory Street.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing further to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

 

 

UNFINISHED BUSINESS

 

Councilman Jenkins stated he agreed with the comments from the last meeting regarding attorney’s fees.  He noted the current attorney knows the Town Code and a new attorney would have to research it, potentially costing the Town more legal fees.  He noted the Council reviewed switching legal counsel in the past, but it did not work out.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Dorothy Pendley stated there are areas along Rt. 340 that need to be mowed and bushes trimmed.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:16 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 5-12-15 & Meeting Minutes 4-28-15

Town Council Actions 5/12/15

 

  1. Approved a special event application for the non-profit Grace House to hold their Annual Celebrate Music fundraising event at the Shenandoah River Park on June 13, 2015, from 1 p.m. until 5 p.m.  Council also approved this event on an Annual basis, provided the park is available.
  1. Received the Town vehicle gasoline log for review.
  1. Received notice of the TRIAD Senior Conference on May 14th at the Rileyville Baptist Church.  The October TRIAD Conference will be held at the Christ United Methodist Church in Shenandoah to provide information on safety and crime prevention for senior citizens and their caregivers. 
  1. Authorized a five percent (5%) salary increase, effective with the next payroll, for Trey Pendleton who successfully passed his Wastewater IV Operator’s License test.  Congratulations Trey!
  1. Heard the Shenandoah Marketplace will present a sampling of their offerings from Noon until 4 p.m. on May 23, 2015 at Stevens Cottage.  They will sell fresh produce, art and crafts.  Also, there will be basket making and wool spinning demonstrations and dandelion tea will be served.  The Shenandoah Marketplace is scheduled for regular hours 3 p.m. until 7 p.m. on the first Thursday of each month, June 4th through October 1st.
  1. Denied a request to fund the $100 application fee for Shenandoah Marketplace to join the Artisans Trail Program.
  1. Authorized and signed letters of support for Shenandoah Marketplace’s grant application to help fund their venture.
  1. Council reviewed Page County’s Peddling and Solicitation Ordinance and agreed the Town does not need to pursue adopting such an ordinance at this time.
  1. Received a copy of the Annual Drinking Water Quality Report, which indicated the Town is in full compliance with all water quality, monitoring and reporting requirements and that no violations occurred for the calendar year of 2014.  A copy of the full report is available on the Town website at www.TownOfShenandoah.com or at Town Hall, 426 First Street, Shenandoah, VA 22849.  Citizens may also request a copy by calling Town Hall at 540-652-8164.
  1. Received a thank you letter from the Shenandoah Area Agency on Aging for the Town’s donation to this organization which serves the needs of citizens over 60 years old, including Meals on Wheels for Page County residents. 
  1. Received a thank you letter from the Shenandoah High School Alumni Association for the Town’s assistance to their organization.  The Alumni awarded a $1,500 scholarship to Page County High School Senior Bethany Williams.
  1. Received the Budget Reports through April 2015 for review.
  1. Town will request VDOT review several areas in Town needing attention, including the constant problem of dripping water causing potholes in the railroad tunnel on 602 and drainage issues along 340.
  1. Town has requested VDOT close a small portion of Junior Avenue (between the two ball fields) for the dates of the recreation district tournaments in June and state tournaments in July.  VDOT assisted with signage to remind drivers to be more aware of children crossing the roads in this area regularly for games all summer and especially during large tournaments, where 40 to 50 teams will be present.  The posted speed limit is 25 mph, but even slower speeds are suggested during game and practice times.  
  1. Heard the Shenandoah Beautification Committee has purchased new flower barrels and replanted all flower pots and beds in Town.  The Town maintenance employees will begin watering all plants daily throughout the summer months.
  1. Thanked the Public Works Department for all the extra work they are doing to prepare the parks for spring.  They are performing regular duties along with putting down mulch; extra weeding and trimming; and they will clean the streets in preparation for the 18th Annual Memorial Day Festival and Parade. 
  1. Parks and Recreation News:  Water proof brochure boxes are being placed at the parks; the parks are being prepared for the spring with new mulch and extra trimming and landscaping; a small platform will be set up for the performers at the outdoor hymn sings at Big Gem Park; the shelters and gazebos have been reserved for most of the summer weekends this year.
  1.  The Industrial, Economic Development and Procurement Committee set a meeting for 3 p.m. on Thursday, May 14th to discuss pursuing local colleges for assistance with grant research.  
  1. Authorized a Community Enhancement Award for a home in Town that is being renovated.  This award will be presented at an upcoming meeting.
  1. Dorothy Pendley stated there are areas along Rt. 340 that need to be mowed and bushes trimmed.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 APRIL 28, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, April 28, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; and Richard Pierce.

 

Council Members absent were:  Charles Jenkins.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Fifth District Board of Supervisor Member Dorothy Pendley; Craig Lancto; Nancy Boyer; Mary Ellen Smith; Mike Uram; Richard Rinaca; Buffy St. Clair; and Ruth Reid.

 

Media Representatives:   Rebecca Armstrong, The Page News and Courier.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period.

 

APRIL 14, 2015 PUBLIC HEARING AND REGULAR MEETING MINUTES:

 

Councilman Fox noted the public hearing minutes contain one mistake.  He noted it shows former Councilman Lowe as voting to adjourn the meeting.

 

Assistant Manager/Clerk Roudabush stated she would correct the minutes to replace Fox with Lowe.    

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve the Fiscal Year 2015/2016 Budget Public Hearing Minutes held on April 14, 2015, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on April 14, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Councilman Hinkle noted both the Page County High School and Middle School bands have signed up now to be in the 18th Annual Memorial Day Festival and Parade.  This was mentioned at last month’s meeting.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated April 28, 2015, in the Combined Accounts Disbursement Warrants #33598 - #33620 in the amount of $59,094.49.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for April 28, 2015. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the April 28, 2015 Treasurer’s report in the amount of $1,158,845.35, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Treasurer Breeden requesting Council adopt the 2015/2016 Fiscal Year Budget.  The public hearing was held on April 14, 2015.

 

A Motion was made by Councilman Pierce, seconded by Councilman Comer, to adopt the 2015/2016 Fiscal Year Budget in the amount of $2,178,666.00, as presented.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas and Council Members received a memorandum requesting funding for the 18th Annual Memorial Day Festival VIP Luncheon to be held on May 23rd at Stevens Cottage.  It was noted this luncheon and event brings many people to the Town to help honor Veterans. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to authorize $500 to fund the 18th Annual Memorial Day Festival VIP Luncheon. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas read a memorandum from Deputy Clerk/Treasurer Christl McCoy regarding the need to rent portable toilets for the upcoming special events.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to authorize $870 to rent portable toilets for special events, with $360 of this expense to be reimbursed to the Town by Shenandoah Heritage Association for the vehicle cruise ins. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Mayor Lucas and Council Members received information regarding the new Page Valley Artisans Trail.  The meeting will be held on May 6th to Invoke the Artisans Trail for Page County, which includes the Towns.  A workshop will be held to set up participating business websites at the Town Computer Center from 3 p.m. until 5 p.m. and a networking meeting from 5:30 p.m. until 7:30 p.m. at Stevens Cottage.  The food for the event is being paid for by Blue Ridge Bank and is being prepared by Shenandoah Heritage Association members.

 

Any business owner who has joined the trail is invited to both events.  Any business owner interested in learning more about the Artisans Trail is also invited to attend the networking event.  

 

Item # 5 –  Mayor Lucas stated the Council awarded the bid at the last meeting to enclose a bay at the Town maintenance shop.  However, there were issues with obtaining permits with that contractor.  He stated Council would need to award the project to the other bidder or decide to re-bid the job. 

 

Following a brief discussion, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to award the bid to Stoneburner, Inc. to enclose the bay at the Town maintenance shop in the amount of $14,750. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite stated there is a water leak on the hill behind the elementary school that needs to be repaired.

 

Mayor Lucas stated there is a water leak near 611 Fifth Street that needs to be repaired, as well.

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

It was noted the sidewalk beside the post office was repaired by the Town recently.

 

Following questions, Town Manager Dovel stated the Virginia Department of Transportation is aware of the drainage issues along Shenandoah River Road where the new water line was installed.  VDOT is also scheduled to work on some of the drainage issues along Maryland Avenue, but noted they are waiting until the ground dries up some. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing further to discuss during this period.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Committee Chairman Pierce noted the March 2015 Budget Reports were received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the kiosk at the River Park and Big Gem Park are not waterproof.  He noted following research they have found two (2) new ones that could be ordered to help hold information for tourists and local citizens, too.

 

Following a brief discussion, a Motion was made by Councilman Hinkle, seconded by Councilman Fox, to purchase two (2) new kiosks in the amount of $898 for use at the River Park and the Big Gem Park.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Councilman Fox reported there are several repairs needed on the tables at the River Park. 

 

Councilman Comer stated a tree was removed by the Department of Game and Inland Fisheries and it may have damaged one of the tables even more. 

 

Town Manager Dovel stated the tables will be repaired and repainted soon. 

 

Councilman Pierce thanked Sullivan Mechanical for allowing the Town to use their message board sign at the old Pharmacy to announce upcoming events. 

 

Vice Mayor Kite stated the Shenandoah Beautification Committee wanted to use a few of the old flowerpots in other areas.  He inquired if any of them were in good condition? 

 

Councilman Comer stated the red one needed to go back to the rescue squad and the others were set temporarily at the old Scout Park, but most, if not all, will be discarded because they are broken. 

 

Councilman Pierce stated the Clean the Bay Day was held on April 18, 2015, along the Shenandoah River in Town.  He noted there were a total of six (6) volunteers and they picked up almost 500 lbs. of trash and debris.  He noted the most unusual items were bags containing the remains of deer, 100 feet of telephone cable wire, and a tractor trailer tire. 

 

Mayor Lucas thanked Councilman Pierce for taking on the task of completing all the paperwork and organizing this event. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Following questions, Assistant Town Manager Roudabush reported Town and County representatives recently toured several manufacturing facilities with the new Shenandoah Valley Partnership President and provided her with information on the available properties in Town and other Town information.  She noted the tour leaders explained how KVK Precision Machine Shop and Shenandoah Machine Shop keep many local companies up and running.

 

Councilman Pierce thanked Fifth District Board of Supervisor Member Dorothy Pendley for attending the tour.    

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite requested and everyone agreed to recognize Shenandoah Pentecostal Holiness Church for their recent anniversary.  This plaque will be presented at an upcoming meeting. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Councilman Pierce reported Public Works Foreman, Mark Armentrout, is off work for a few weeks due to illness.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

 

NEW BUSINESS

 

Councilman Pierce stated Mayor and Council Members are invited to attend the May 14th meeting of Page County’s TRIAD Senior Safety and Crime Prevention Conference.  The meeting begins at 9 a.m. at the Rileyville Baptist Church.  There will be guest speakers on topics relating to senior citizens, including how to avoid scams targeting the elderly; care giver dilemmas; and driving.  The fall conference will be held in October in Shenandoah.  The public is invited to attend these meetings, as well.

 

Councilman Fox stated he spoke with other local Town representatives and based off those conversations, he feels the Town should explore looking for a new Town Attorney.  He noted it seems Shenandoah’s attorney charges a lot more than surrounding Town Attorneys charge.

 

Councilman Hinkle stated the current Town Attorney is based out of Harrisonburg and there are additional travel charges whenever he has to come to Shenandoah or to the courthouse in Luray.  However, he noted even if the Town found someone with a lower rate, we would be hard pressed to find a better attorney than the one we have now. 

 

Vice Mayor Kite agreed and noted it would be difficult to impossible to find anyone else as familiar with the Shenandoah Town Code as Mr. Blatt.  He noted there are times when Mr. Blatt seems to take a while to respond to certain questions, but whenever he does give an opinion, it has always stood up. 

 

Mayor Lucas stated he also felt Mr. Blatt is the best attorney available and he always has the Town’s best interest at heart.  He noted he has the utmost confidence in Mr. Blatt’s legal opinions.   

 

Councilman Comer noted it is hard to determine how much a legal issue will end up being because the hourly rate does not determine the final cost.  He noted it is actually the number of hours spent on the case and this issue was explored previously at least once since he has been on Council.

 

Councilman Pierce stated in the past other attorneys were interviewed, but Council chose to stay with Mr. Blatt. 

 

Following questions, Town Manager Dovel reported Mr. Blatt is on a quarterly retainer now. 

 

Following a brief discussion, Council authorized staff to research legal rates and report back to them.

 
TOWN MANAGER’S REPORT

 

Town Manager Dovel reported the Virginia Department of Transportation is scheduled to pave US Highway 340 from Virginia Avenue to Trenton Avenue.  He noted they have also promised to patch, tar, and gravel other areas in Town that need attention.  Additionally, he noted they are scheduled to bring their street sweeper to remove some of the gravel and debris left behind during the winter road treatments.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Buffy St. Clair, Family Dollar Store Manager, requested Council reconsider increasing the cigarette tax, because she felt it would have a negative impact on sales for her store. 

 

Mayor Lucas and Council Members explained the increase was approved in the Town’s budget, but they do plan to review the reports to determine if sales are affected throughout the year.  It was noted the Town’s cigarette tax is in line with surrounding localities and even lower than some.

 

Craig Lancto inquired why the flower pots were discarded at the old Scout Park? 

 

Council explained the Shenandoah Beautification Committee obtained new pots for along US Hwy 340 and requested the Town remove the old ones.  They were set at the rarely used old Scout Park for a very temporary period of time and all have been removed now.  Most of the pots were broken and now have been discarded as fill material for another Town project.

 

Craig Lancto inquired when the Town’s website would be completed and why it is taking so long to finalize? 

 

Assistant Town Manager Roudabush explained there were delays in obtaining the required permissions from the company hosting the old website, but those issues have now been resolved.   She explained the new website is still being worked on and is slated for completion soon.  She noted Joyce Fluharty, the Computer Center Supervisor and Police Administrative Assistant/Day Dispatcher, is for the most part self-taught on the various computer programs and she is fitting this work in along with her regular duties at the computer center and police department.  Having Town staff complete this work is saving the Town a lot of money, as the last website cost approximately $4,000 when it was done 10 years ago by consultants.  Mrs. Fluharty is adding updated photographs and making all the preparations to go live in the near future. 

 

Dorothy Pendley thanked Council for having the alley graded and gravel added near her home.  It was noted this is an alley the Town has always maintained. 

 

Mrs. Pendley also noted she paid for the gravel and the Town hauled without charge for her driveway too.  NOTE:  The Town will haul gravel for any Town resident, if the resident pays for the gravel. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to adjourn the meeting at 7:57 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 4/28/15-Meeting Minutes 4/14/15 -Public Hearing-Budget 4/14/15

Town Council Actions 4/28/15

 

  1. Adopted the 2015/2016 fiscal year budget in the amount of $2,178.666.00.  This budget takes affect on July 1, 2015 and includes increases of $5 per vehicle for license fees; $1 per month each for water and sewer; $.10 increase per pack of cigarettes for a total of $.20 per pack.
  1. Authorized paying for portable toilets needed for special events in the amount of $870 with $360 to be reimbursed by the Shenandoah Heritage Center for the cruise ins.
  1. Authorized $500 to fund the VIP luncheon for the 18th Annual Memorial Day Festival and Parade.
  1. Received information regarding the meeting on May 6th to Invoke the Artisans Trail for Page County (including the Towns).  This will include a workshop to set up participating business websites at the Town Computer Center from 3 p.m. until 5 p.m. and a networking meeting from 5:30 p.m. until 7:30 p.m. at Stevens Cottage.  The food for the event is being paid for by Blue Ridge Bank and prepared by Shenandoah Heritage Center members.
  1. Requested work orders for:  water leak on hill behind the school; and water leak at 611 Fifth Street.    
  1.  Heard the sidewalk near the Post Office was repaired recently.
  1. Heard there were permitting issues with contractor selected at the last meeting to enclose the bay at the maintenance shop.  Therefore, Council accepted the other bid from Stoneburner, Inc. in the amount of $14,750, to complete this work.
  1. Heard VDOT is aware of the drainage problem on Shenandoah River Road.  VDOT has the following upcoming projects in Town:  clean out the ditches along Maryland Avenue; pave Rt. 340 from Virginia Avenue to Trenton Avenue; patch work on some other streets; street sweeper to remove gravel from 340; Maryland Avenue; First Street and Virginia Avenue.
  1. Received the March 2015 Town Budget Reports for review.
  1. Authorized the purchase of 2 water proof kiosks for the River Park and Big Gem Park in the amount of $898.
  1. Thanked Sullivan Mechanical for allowing the Town to use the old pharmacy building sign to post upcoming events.
  1. Heard Town and County representatives recently toured several manufacturing facilities with the new Shenandoah Valley Partnership President and provided her with information on the available properties in Town and other Town information.  
  1. Agreed to recognize Shenandoah Pentecostal Holiness Church for their recent anniversary.  This will be presented at an upcoming meeting.
  1. Heard Public Works Foreman Mark Armentrout is off work for a few weeks due to illness.
  1. Mayor and Council Members may attend the May 14th meeting of Page County’s TRIAD Senior Safety and Crime Prevention Conference.  The meeting begins at 9 a.m. at the Rileyville Baptist Church.  There will be guest speakers on topics relating to senior citizens, including how to avoid scams targeting the elderly; care giver dilemmas; and driving.  The fall conference will be held in October in Shenandoah.  The public is invited to attend these meetings, as well.   
  1. Council authorized researching legal rates.
  1. Buffy St. Clair, Family Dollar Store Manager, requested Council reconsider increasing the cigarette tax because she felt it would have a negative impact on sales for her store.  Council explained the increase was approved in the Town’s budget, but they do plan to review the reports to determine if sales are affected throughout the year.  It was noted the Town’s cigarette tax is in line with surrounding localities and even lower than some.
  1. Craig Lancto inquired why the flower pots were discarded at the old Scout Park?  Council explained the Shenandoah Beautification Committee obtained new pots for along US Hwy 340 and requested to the Town remove the old ones.  They were set at the rarely used old Scout Park for a very temporary period of time and all have been removed now.  Most of the pots were broken and now have been discarded as fill material for another Town project.
  1. Craig Lancto inquired when the Town website would be completed and why it is taking so long to finalize?  It was explained there were delays in obtaining the required permissions from the company hosting the old website, but those issues have now been resolved.   The new website is still being worked on (by Town staff – rather than paying large fees to an outside company) and is slated for completion and being able to go live in the near future.  
  1. Dorothy Pendley thanked Council for having the alley graded and gravel added near her home.  This is an alley the Town has always maintained.  She also noted she paid for the gravel and the Town hauled without charge for her driveway too.  NOTE:  The Town will haul gravel for Town residents (without hauling charges) if the resident pays for the gravel. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 APRIL 14, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, April14, 2015, at 7:04 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The Pledge of Allegiance was held at the previous public hearing.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle (arrived at 7:04 p.m.); Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.   

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:   Chamber President John Robbins; Lolia Campbell; and Ruth Reid.

Media Representatives:   Rebecca Armstrong, The Page News and Courier and Caleb Soptelean, The Valley Banner.

RECEIVING OF VISITORS

1.  Mayor Lucas presented a plaque of appreciation to Lolia Campbell for 50 years of active duty service with the Shenandoah Volunteer Fire Company 70.  He noted volunteering for 50 years is a great accomplishment and everyone at the Town really appreciates all of his volunteer efforts over the years.

Mr. Campbell accepted the award and thanked Mayor Lucas and Town Council Members for this recognition. 

2.  Luray-Page County Chamber of Commerce President John Robbins gave the following updates on their recent activities:

The Chamber received a $25,000 grant from the Virginia Tourism Council and recently met with Maurice Jones who is the State Secretary of Commerce.  Local representatives also attended this meeting to discuss ways to increase tourism in Page County.  Chamber President Robbins stated they learned Federal agencies are starting to relocate further away from Washington D.C. and therefore, relocation enticement packets will be forwarded to the various agencies.  The Job Fair, held at Luray High School, was well attended with students and adults trying to obtain employment from the various employers who participated in this event.  There is the possibility another job fair will be held at Page County High School in the future.  The Cabin Forum was also well attended with a lot of good advice available to attendees on how to increase bookings and provided networking opportunities for the local cabin owners.  The Chamber provided more information to the new director of the Shenandoah Valley Partnership and heard Page County may want to explore even more Agri-Tourism related businesses, etc.  Tourists love discount coupons and local businesses are being encouraged to offer more of them to increase their business traffic.  Marketing are being ramped up even more to try and entice more HUB Zone businesses to Page County.  Walk-in tourist traffic has started to increase for the season now and they are doing even more digital marketing campaigns geared for the demographic who make most vacation decisions.  

Mayor Lucas and Town Council Members thanked Chamber President Robbins for all his efforts on behalf of the Town and County. 

MARCH 24, 2015 PUBLIC HEARING AND REGULAR MEETING MINUTES:

Councilman Pierce stated he needed to correct the date of the Triad meeting being held in Shenandoah in October.  He stated the correct date is October 22, 2015, at Christ United Methodist Church.  He noted more details will be forwarded closer to the date of the event. 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to approve the Noise Ordinance Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the Enterprise Zone Ordinance Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Comer, seconded by Councilman Fox, to approve the Election Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated April 14, 2015, in the Combined Accounts Disbursement Warrants #33531 - #33597 in the amount of $139,746.69.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for April 14, 2015. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the April 14, 2015 Treasurer’s report in the amount of $1,154,004.99, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

Item # 1 – Mayor Lucas read a memorandum from Planning Commission Chairman Lowe informing Council that James “Tony” Williams resigned from the Town Planning Commission.  Chairman Lowe indicated Matthew Yoder would like to be considered for the vacant position.

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to appoint Matthew Yoder to fill the Planning Commission vacancy for a term through October 1, 2016.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

Item # 2 – Mayor Lucas and Council Members then reviewed two (2) bids received to enclose the bay at the Town maintenance shed.  It was noted bids were received from Charlie’s Backhoe & Construction Service of Shenandoah and Stoneburner of Harrisonburg.

Councilman Comer stated whenever jobs are bid out, the Town needs to ensure the contractors have the appropriate contractor’s license, liability and worker’s compensation insurance. 

Council discussed the bids were advertised to enclose one bay, but the bids received were for one bay and two bay enclosures.  It was noted the Town only needs one bay enclosed, at this time. 

Council considered each bid carefully and it was noted Charlie’s Backhoe & Construction Service did excellent work on the new picnic shelter in Town and he is a business located in Town.

Councilman Pierce made a motion, and Councilman Fox seconded the motion to award the bid to enclose one bay to Charlie’s Backhoe & Construction Service in the amount of $15,175.  However, further discussion then ensued that Stoneburner having a lower bid at $14,750 and Councilman Pierce rescinded this motion, and Councilman Fox rescinded this second.

Council discussed the funds would come from this fiscal year budget to pay the expense of enclosing one bay.  It was noted the Town bid the specifications needed for the enclosure, but Charlie’s Backhoe & Construction Service’s bid includes thicker concrete for the pad. 

Chief Davis noted Charlie’s Backhoe & Construction Service hauled four (4) loads of  stone donated by Fraizer Quarry for the police department recently, but did not charge the Town any hauling charges.

More discussion then ensued regarding the bids and Councilman Hinkle noted Stoneburner’s bid included the items exactly as the Town advertised in the bid. 

Following more discussion, a Motion was made by Councilman Hinkle, seconded by Councilman Comer, to award the bid to enclose one bay at the maintenance shop to Stoneburner in the amount of $14,750.   

Members Roll Call Vote was as follows:

YEA:    Councilman Comer                           NAY:  Vice Mayor Kite.

              Councilman Hinkle                                      Councilman Fox

                                                                                    Councilman Jenkins

                                                                                    Councilman Pierce                

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        2 to 4 against the motion. (Motion failed)

Council then discussed the possibility of advertising for bids again and requesting they be exactly as advertised to ensure Council is comparing the exact same bid.  However, it was agreed Charlie’s Backhoe & Construction Service did excellent work on the picnic shelter and is a local contractor based in Town. 

Therefore, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to award the bid to enclose one bay at the maintenance shop to Charlie’s Backhoe & Construction Service in the amount of $15,175, contingent upon the required licenses and insurances being provided before permits are issued.   

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

Item # 3 – Mayor Lucas read a letter from Page One requesting the Town consider purchasing an advertisement on their fundraising tee-shirt in the amount of $200.  The tee-shirts will be handed out during the Festival of Spring in Luray.  It was noted their tee-shirt will be advertising businesses and therefore, Council declined to participate this year.    

Item # 4 – Mayor Lucas and Council Members received information regarding the Virginia Department of Transportation’s public hearings on April 21, 2015, at 6 p.m. at Blue Ridge Community College, One College Lane, Weyers Cave, VA, for review and comments on projects and programs included in their six-year plan.  Those desiring to comment may also email or mail their comments to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or Infrastructure Investment Director, 1401 E. Broad Street, Richmond, VA  23219. 

Following a brief discussion on the detoriating condition of streets in Town, Council agreed to request the Virginia Department of Transportation begin more projects on street and drainage improvements in Town.  

Item # 5 –   Mayor Lucas and Council Members received the March 2015 Town Vehicle Gasoline Log for review.

Item # 6 – Mayor Lucas and Council Members received a thank you card from the Page County High School Robotics Team for the Town’s donation to their competition.

Item # 7 – Mayor Lucas and Council Members received a thank you letter from Concern Hotline for the Town’s donation to their organization.

Item # 8 – Each Member received a copy of the Spring 2015 Town Newsletter for review.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Pierce stated there is a water leak near Aaron’s Auto Sales.

Mayor Lucas reported there is a water leak near the funeral home on Seventh Street.

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Councilman Pierce reported there is a low hanging wire near the intersection of Denver Avenue and Virginia Avenue and the telephone company or cable company needs to be contacted to remove this loose wire.

Councilman Fox stated the Town may need to contact other officials at the Virginia Department of Transportation to determine what can be done along Maryland Avenue with the mud running over a citizen’s driveway.  He also requested the Town clean and trim the ditches along Maryland Avenue.

Vice Mayor Kite reported a street light is out at the intersection of Denver Avenue and Fourth Street (near the new Breezy Point home.)

Following a discussion, Council agreed to request the Virginia Department of Transportation review the area along Shenandoah River Road to determine if anything else can be done about the pooling water and mud running into the road from the runoff in this area. 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

Council briefly discussed the house at the intersection of Junior Avenue and North Third Street.  It was agreed the Town would send a letter to the property owner and request he have the renters clean up the yard and porch of the home.  Also, it will be requested renters remove the large number of rabbits from the property. 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

Council briefly discussed the remaining funds of approximately $300 left in the donation portion of the budget.  It was noted the James Madison University Crew Club built a public boat dock at the River Park, they bring in lots of people to Town for their events, and have been a great partner for the Town.  Therefore, it was discussed they would be deserving of a donation.  Additionally, it was noted the Page County High School Music Booster’s club previously requested a donation to their organization for band uniforms, etc. 

Therefore, Councilman Pierce made a motion, and Vice Mayor Kite seconded the motion to donate $100 to the Page County High School Music Boosters and $200 to the James Madison University Crew Club.  However, Councilman Hinkle pointed out the band has not signed up to participate in this year’s Memorial Day Parade yet and they could be awarded $250 just for marching and playing in the parade plus the additional opportunity to win additional prizes by the judges vote.  Therefore, Councilman Pierce rescinded his motion, and Vice Mayor Kite rescinded his second at this time.

Following a brief discussion, Councilman Pierce made a motion, and Councilman Comer seconded the motion to donate $200 to the James Madison University Crew Club.  However, Councilman Fox noted this would almost deplete the donation portion and he felt Council should hold off on donations until further in the fiscal year.  He explained the Town may want to consider donating to the ball teams if they make the state playoffs this year.  Following this discussion, Councilman Pierce rescinded his motion, and Councilman Comer rescinded his second. 

Mayor Lucas and Council Members discussed they will decide which organization to donate the remaining funds to near the end of this fiscal year budget.   

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

Committee Chairman Comer reported a couple of the Shenandoah Beautification Committee (SBC) volunteered to drive a Town vehicle to water the plants in the flower pots in Town.  He noted the insurance would be covered by the Town’s policy if each member provides a valid Virginia Drivers license.  He noted the SBC recently purchased new flower pots to be placed along US Highway 340 and the Town will provide a load of topsoil for the pots. 

Councilman Pierce reminded everyone the Clean the Bay Day will be on Saturday, April 18th from 9 a.m. until Noon.  The event will begin at the Shenandoah River Park and volunteers are needed for this cleanup. 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Committee Chairman Jenkins reported the James Madison University Crew Club has provided contact information for a professor at JMU who may have students available to help the Town conduct more grant research.  He noted the Council will need to determine the type of grants they would like to try to apply for and suggested infrastructure replacement is still one of the main priorities.  He requested Council Members inform the Committee of any other ideas they would like to submit for grant research and the Committee Members would forward this information to JMU interns as they become available. 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period.

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

There was nothing further to report during this period.

TOWN MANAGER’S REPORT

There was nothing to report during this period.

MAYOR’S REPORT  

There was nothing to report during this period.

FOR THE GOOD OF THE TOWN 

Caleb Soptelean suggested Shenandoah contact the Elkton Town Manager to determine how they were able to get VDOT to replace some of the streets and sidewalks in their Town recently.

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to adjourn the meeting at 8:26 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

PUBLIC HEARING

Fiscal Year 2015/2016 BUDGET

 

 APRIL 14, 2015

 

The Shenandoah Town Council held a public hearing on Tuesday, April 14, 2015, beginning at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding. 

 

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE: Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; Charles Jenkins; and Richard Pierce.

 

Council Members absent were: David Hinkle.      

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police. 

 

Citizens present were:   Chamber President John Robbins; Lolia Campbell; and Ruth Reid. 

 

Media Representatives:  Rebecca Armstrong, The Page News and Courier and Caleb Soptelean, The Valley Banner.

 

CALL TO ORDER: Mayor Lucas opened the public hearing at 7:00 p.m.  He stated the purpose of this public hearing is to discuss the proposed Fiscal Year 2015/2016 Budget for the Town of Shenandoah.  He noted each member received a copy of the proposed budget for review.  He also stated the proposed budget was advertised in the local newspaper and a copy has been on display in the Town Office for the public to review.

 

Mayor Lucas inquired if there was anyone present to speak for the Fiscal Year 2015/2016 Budget?

 

No one present spoke for the proposed Fiscal Year 2015/2016 Budget.

 

Mayor Lucas inquired if there was anyone present to speak against the Fiscal Year 2015/2016 Budget?

 

No one present spoke against the Fiscal Year 2015/2016 Budget.

 

The proposed 2015/2016 budget reflects an increase in the cigarette tax of $0.10 cents per pack and $5.00 increase in license per vehicle, trailer, or motorcycle.  The water and sewer minimum charges will each be raised $1.00 per month.  Discounting grants, the budget reflect for Fiscal Year 2015/2016 reflects an increase of 1.05 percent over the Fiscal Year 2014/2015. 

 

Councilman Comer stated the Council may want to obtain reports in the future to determine if the increase in cigarette tax had any affect on the sales.  

 

There being no further comments, Mayor Lucas closed the public hearing.

 

There being no further questions or comments, Mayor Lucas noted the Council plans to adopt the budget at their meeting on April 28, 2015.

 

ADJOURNMENT:  A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 7:03 p.m.

 

Members vote was as follows:

 

YEA:  Vice Mayor Kite                                 NAY:  None.

            Councilman Comer

            Councilman Fox           

Councilman Jenkins

            Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                                          ATTESTED:

 

 

 

___________________________                                          _______________________

Clinton O. Lucas, Jr., Mayor                                                  Juanita Roudabush, MMC

 
Town Council Actions 4/14/15 & Meeting Minutes 3/24/15

Town Council Actions 4/14/15

 

  1. Presented a plaque of appreciation to Lolia Campbell for 50 years of active duty with the Shenandoah Volunteer Fire Company.
  1. Held a public hearing on the Town’s Fiscal Year Budget for 2015/2016.   Budget to be adopted at the April 28, 2015 Council meeting. 
  1. Luray-Page Chamber President John Robbins presented updates for tourism and business activities.  He noted the Chamber received a $25,000 grant from the Virginia Tourism Council and the State Secretary of Commerce recently met with local representatives to discuss ways to increase tourism in Page County.  He stated they learned Federal agencies are starting to relocate further away from DC and Page County relocation enticement packets will be forwarded to them.  The Job Fair, held at Luray High School, was well attended with companies along with students and adults trying to obtain employment.  The Cabin Forum was also well attended with a lot of good advice on how to increase bookings.  The Chamber provided more information to the new director of the Shenandoah Valley Partnership and heard Page County may want to explore even more Agri-Tourism related businesses, etc.  Tourists love discount coupons and local businesses are being encouraged to offer more of them to increase their business traffic.  More marketing is being done to entice more HUBZone businesses to Page County.  Walk-in tourist traffic has started to increase for the season now.    
  1.  Appointed Matt Yoder to serve on the Planning Commission for a term through October 1, 2016.   Mr. Yoder is filling the unexpired term of James “Tony” Williams, Jr. 
  1. Reviewed bids received to enclose a bay at the maintenance shed.  Accepted the bid from Charlie’s Backhoe and Construction Service, subject to the required licenses and appropriate insurances. 
  1. Received a request from Page One to sponsor their fundraising tee-shirt in the amount of $200.  The tee-shirts will be handed out at their Festival of Spring in Luray.  Council declined to participate this year.
  1. Heard VDOT will hold public hearings on April 21, 2015, at 6 p.m. at Blue Ridge Community College, One College Lane, Weyers Cave, VA, for review and comments on projects and programs included in their six-year plan.  Those desiring to comment may also email or mail their comments to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or Infrastructure Investment Director, 1401 E. Broad Street, Richmond, VA  23219.
  1. Received the March 2015 Town Vehicle Gasoline Log for review.
  1. Received a thank you card from the Page County High School Robotics Team for the Town’s donation to their competition.
  1. Received a thank you letter from Concern Hotline for the Town’s donation to their organization.
  1. Received a copy of the Spring 2015 Town Newsletter for review.
  1. Work Orders for:  water leak near Aaron’s Auto Sales on Pulaski Avenue and S. Third Streets; low hanging wire on Denver Avenue and Virginia Avenue (does not appear to be connected to anything); Trim and cleanout ditches along Maryland Avenue (602).
  1. Requested VDOT review the area along Shenandoah River Road to determine if anything else can be done about the pooling water and mud running into the road from the runoff in this area.
  1. Council agreed to request VDOT begin more projects on street and drainage improvements in Town.  
  1. Council will consider donating to several organizations at the end of the budget year.
  1. Authorized the Shenandoah Beautification Committee to drive a Town vehicle and water the flower pots, subject to them providing a copy of their valid Virginia Driver’s license.
  1. Heard Pittman Auto Group is closing in Town.
  1. Authorized Industrial, Economic Development and Procurement Committee to correspond with local colleges and determine if there are any interns available to research grants for the Town.
  1. Volunteers are needed for the Annual Clean the Bay Day, scheduled for Saturday, April 18, 2015, from 9 a.m. until Noon at the Shenandoah River Park.  Councilman Richard Pierce is the contact at 540-652-8277.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MARCH 24, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, March 24, 2015, at 7:32 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The Pledge of Allegiance was held at the previous public hearing.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Nancy Boyer; Judy Laird; Lauren Steidel; Anita Steidel; Mike Uram; Jason Clark; and Ruth Reid.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this time.

 

MARCH 10, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on March 10, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve the bills, dated March 24, 2015, in the Combined Accounts Disbursement Warrants #33494 - #33530 in the amount of $64,049.70.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for March 24, 2015. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the March 24, 2015 Treasurer’s report in the amount of $1,177,300.27, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a letter from the Town Planning Commission recommending approval for a consolidation of lots request from Amanda Fidler and Randy Dearing.

 

Councilman Hinkle inquired about the alley that is between the lots and referred to as lot 16A?

 

Assistant Town Manager Roudabush explained the lot is referred to at the top of their deed and also on the second page of their deed under items one (1) and two (2).  She noted the previous landowner obtained this alley through a quitclaim deed in 1999.  She noted this property is now referred to as 270 Massanutten Avenue and if their request is approved, they intend to construct a new home on the consolidated lots. 

 

There being no further questions, a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to concur with the Planning Commission and approve the consolidation of lots request from Amanda Fidler and Randy Dearing, tax map numbers 16 through 19 and 30 through 33, as presented on their survey plat, property located at 270 Massanutten Avenue. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read the Ordinance to establish the Personal Property and Machinery and Tools Tax Rate for 2015.  He noted these rates reflect no change from last year’s rate. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to adopt the Ordinance Establishing the Personal Property and Machinery and Tools Tax Rate as follows:

 

AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT

AND ESTABLISHING THE TAX RATE FOR 2015

SHENANDOAH CORPORATION TAXES

 

BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia that:

 

  1. The dollar assessment values established by the Commissioner of the Revenue of Page County, Virginia for tangible Personal Property and Machinery and Tools owned as of January 1, 2015, shall be used by the Town of Shenandoah for 2015 Corporation Tax purposes.

 

  1. The Tax Rate assessed for 2015 will be:

UNEXEMPT TANGIBLE PERSONAL PROPERTY……………$0.40 Per Hundred

  • Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief
  • Personal use vehicles valued at $1,001 to $20,000 will be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply.
  • Personal use vehicles valued at $20,001 or more shall only be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply on the first $20,000 of value.

 

MACHINERY and TOOLS……………………………..………….$0.40 Per Hundred

 

ENACTED by the vote of the Town Council of the Town of Shenandoah, Virginia, on the __24th____ day of ___March__________, 2015; the following members being present and voting as shown below:

 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas read the Ordinance to establish the Real Estate Tax Rate for 2015.  He noted these rates reflect no change from last year’s rate. 

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to adopt the Ordinance Establishing the Real Estate Tax Rate as follows:

 

AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT

AND ESTABLISHING THE TAX RATE FOR 2015

SHENANDOAH CORPORATION TAXES

 

BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia that:

 

  1. The dollar assessment values established by the Commissioner of the Revenue of Page County, Virginia for Real Estate owned as of January 1, 2015, shall be used by the Town of Shenandoah for 2015 Corporation Tax purposes.

 

  1. The Tax Rate assessed for 2015 will be:

 

REAL ESTATE………………………………………………………$0.31 Per Hundred

 

ENACTED by the vote of the Town Council of the Town of Shenandoah, Virginia, on the _24th__ day of __March___________, 2015; the following members being present and voting as shown below:

 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Mayor Lucas and Council Members received information on sound level meter and calibrator needed by the Police Department to enforce the new Noise Ordinance regulations. 

 

Chief Davis noted this unit is similar to what is used by the Page County Sheriff’s Department and each officer will receive training on how to use the sound level meter prior to its use. Chief Davis noted he spoke with the Treasurer and there are funds available to purchase these non-budgeted items.

 

A Motion was made by Councilman Hinkle, seconded by Councilman Fox, to authorize the purchase of a sound level meter and calibrator for use by the Police Department, in the amount of $609.98, plus shipping and handling.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 5 –   Mayor Lucas and Council Members received the February 2015 Police Report for review.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the Public Works Department has been repairing water leaks. 

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Several Council Members requested a review of the sidewalk between the Post Office and the Masonic Lodge because it is crumbling and buckling up.  Town Manager Dovel stated safety cones will be placed in this area until it can be determined what action is needed. 

 

It was noted Town Manager Dovel may want to consult with Denny Price, since he has some experience replacing lines and sidewalk near this area.

 

Chief Davis reported Frazier Quarry donated 60 tons of gravel to the Police Department for use on Town projects.

 

Mayor Lucas reminded everyone the Town will haul gravel to Shenandoah Town residences and the citizens just have to pay for the cost of the stone, as there is no hauling charge.

  

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing further to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Councilman Jenkins inquired if the Town Budget included election expenses for 2016?

 

Councilman Pierce stated no, since the elections will now take place in November of 2016, there was no need to budget funds for 2015 or spring of 2016.

 

Councilman Hinkle stated he really appreciated Treasure Breeden and Town Manager Dovel working so hard to prepare the budgets and obtain information for Council’s review of the upcoming fiscal year budgets.

 

Councilman Fox stated he would like to fill the vacant Taxation and Finance Committee position.

 

Mayor Lucas and Council Members thanked Councilman Fox for accepting this position. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer inquired about the status of the gate at Big Gem Park?

 

Chief Davis stated the Public Works Department was able to use the police department’s extra metal pipe for the posts and they have set them in concrete now.  Forest Monger is making the gate, which will be installed soon to allow the park to be closed during inclement weather. 

 

Councilman Jenkins stated there are several types of permanent restrooms that could be placed at Wig-Wam Village and Big Gem Park.  The one at Big Gem Park could be connected to the sewer line, but would need a holding tank for water supply.  Prices are being researched now to determine the feasibility of replacing the portable toilets in both parks with more permanent structures.  The fees being paid for the portable toilets could be applied toward a payment for the permanent restroom facilities in both parks. 

 

Mayor Lucas stated he attended the James Madison Crew Club’s Mock Regatta at the Shenandoah River Park.  He noted they are a very organized and energetic group of young people, who raise all their own funds to support their club.  He noted they are also very thankful for the Town partnering with them by allowing practice in Town. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

There was nothing further to report during this period.   

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

There was nothing to report during this period.

 

 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

Councilman Pierce reported Triad will hold their 15th Annual Community Awareness and Crime Prevention Conference at the Shenandoah Christ United Methodist Church on October 22nd.  He noted more details will be released later in the year, but wanted everyone to be aware of the date now.  This conference is free for all Page County senior citizens to attend and provides information related to scams targeting the elderly, etc. 

 
TOWN MANAGER’S REPORT

 

Town Manager Dovel stated the Town’s main well pump is about 3 years old now.  He noted this well runs 24 hours a day, 7 days a week.  He reported the well pump is wearing out and will need to be replaced soon, at an estimated cost of $10,000 to $12,000.  He stated Burner’s Well Drilling is ordering a new Franklin well pump to have on hand for the replacement. 

 

Vice Mayor Kite stated Franklin is a good quality product and should work fine.   

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Judy Laird, Lauren Stediel, and Anita Steidel addressed Council regarding the condition of the home adjacent to their own.  They submitted complaints about a dog barking for hours at a time, rabbit pens that are not cleaned out regularly causing smells and flies, junk and debris on the porch and in the yard causing a breeding place for animals and cock roaches. 

 

Judy Laird noted the same complaints she submitted to Council before, still exist at this residence, which is rented by Shannon Shifflett and owned by Robert Dean.     

 

Mayor Lucas and Council Members noted the health department was contacted, but could not find any violations.  It was noted the Town is still reviewing the matter to determine if there are any Town Code violations and will send the appropriate letter to the owner and/or occupants.

 

Chief Davis explained all citizens have an expectation of privacy and this is one thing that makes these type of situations very difficult.  He noted his department has to have proof before any citations can be issued.  He explained the new Noise Ordinance will assist the police in determining violations of the set decimal levels and all residents should contact his office, if they need a noise to be metered.  He suggested Ms. Laird contact the Health Department directly as well as this may help them in their investigation of this matter.         

 

Nancy Boyer thanked the Town for devising a way for hearing impaired to connect equipment to the microphone system so they can hear during meetings.  (Note:  Since the system works well, 2 units will be ordered to have on hand whenever needed at meetings for hearing impaired individuals.)

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:24 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 

 
Town Council Actions 3-24-15 & Meeting Minutes 3-10-15

Town Council Actions 3/24/15

 

  1. Following a joint public hearing between the Town Planning Commission and Town Council, the existing Noise Ordinance – Division 1 was repealed and a new Noise Ordinance – Division 1 was adopted to provide for the sound levels to be determined with a sound level meter whenever a noise complaint is received.

 

  1. Authorized purchase of a sound level meter and a sound level meter calibrator in the amount of $609.98, plus shipping and handling, for use by the Police Department in enforcing the new Noise Ordinance. 

 

  1. Following a joint public hearing between the Town Planning Commission and Town Council, a new Enterprise Zone Ordinance was adopted for the Town.  The Enterprise Zone Ordinance will offer incentives to existing and new businesses expanding or locating in the Town of Shenandoah. 

 

  1. Adopted the Ordinance to change the Town Elections from May to November in 2016.  This will also extend terms from June 30th to December 31st.   

 

  1. Adopted the Ordinances setting the 2015 Town Tax Rates as follows: Personal Property and Machinery and Tools………..$0.40 per hundred

Real Estate…………………………………………..$0.31 per hundred

These rates are the same as last year.

 

  1. Approved the consolidation of lots request from Amanda Filder and Randy Dearing.  This request will consolidate lots 16-19 and 30-33 into one to allow for the construction of a new home at 270 Massanutten Avenue. 

 

  1. Received the February 2015 Police Report for review.

 

  1. Heard Frazier Quarry donated 60 tons of gravel to the Police Department for use on Town projects.

 

  1. Reminded citizens the Town will haul (without charge) gravel to their Shenandoah Town residences.  The Town citizens just have to pay for the cost of the stone.   More information is available by contacting Town Hall at 540-652-8164.

 

  1. Requested a review of the sidewalk between the Post Office and the Masonic Lodge because it is crumbling and buckling up.  Safety cones will be placed in this area until it can be determined what action is needed. 

 

  1. Appointed Councilman Lynn Fox to fill the vacant position on the Council’s Taxation and Finance Committee. 

 

  1. Thanked Town Manager Dovel and Treasurer Breeden for all their hard work on the Town Budgets for Fiscal Year 2015-2016.  (Note:  The public hearing on the FY 15/16 Budget is slated for April 14, 2015, at 7 p.m. at Town Hall.  The FY 15/16 Budget is slated for adoption at the April 28, 2015, Council meeting.)

 

  1. Heard from the citizen who recently attended a Council meeting and registered complaints for the condition of the home adjacent.  Thus far, the health department could not find any violations and the Town is still reviewing the matter to determine if there are any Town Code violations and will send the appropriate letter to the owner and/or occupants.     

 

  1. Parks and Recreation News:  A new gate will be installed at Big Gem Park to allow the road to be blocked off during inclement weather.  Kiosks are being researched to replace the existing ones in the parks.  Research is being done for possible permanent toilets at Wig-Wam Village and Big Gem Park.  Currently the Town pays a monthly fee to rent portable toilets and this money could be applied towards a monthly payment on permanent toilets. 

 

  1. Mayor Lucas attended the JMU Crew Club Mock Regatta at the River Park and noted it was a success.  He stated the group is very thankful to the Town for support of their organization. 

 

  1. Heard Triad will meet in Shenandoah on October 15, 2015, at Christ United Methodist Church.  More information will be available closer to the date.

 

  1. Heard the Town’s main well pump is about 3 years old now.  This well runs 24 hours a day, 7 days a week.  The pump is wearing out and will need to be replaced soon, at an estimated cost of $10,000 to $12,000. 

 

  1. Nancy Boyer thanked the Town for devising a way for hearing impaired to connect equipment to the microphone system so they can hear during meetings.  (Note:  Since the system works well, 2 units will be ordered to have on hand whenever needed at meetings.)

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MARCH 10, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, March 10, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Nancy Boyer; Bob Jarrell; and Linda Jarrell.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this time.

 

FEBRUARY 24, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on February 24, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired about warrant number 33467 and what it was for?

 

Assistant Town Manager Roudabush stated that is employee paid credit union savings accounts for various employees.

 

Councilman Jenkins inquired if the Town researched gas prices from other vendors yet?

 

Assistant Town Manager Roudabush stated she would check with Town Manager Dovel to determine if other gas vendors had been contacted yet.

 

Councilman Hinkle inquired about the legal expense for the draft ordinance to switch Town elections from May to November?

 

Assistant Town Manager Roudabush stated the legal expense was over $1,500 thus far.  She noted the public hearing is scheduled for March 24, 2015, at 7 p.m.

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated March 10, 2015, in the Combined Accounts Disbursement Warrants #33456 - #33493 in the amount of $99,228.18.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for March 10, 2015. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the March 10, 2015 Treasurer’s report in the amount of $1,212,616.18, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a Proclamation for Disability Awareness Week for 2015, as follows: 

PROCLAMATION OF disABILITY AWARENESS WEEK 2015

 

WHEREAS, the United States Congress enacted the Americans with Disabilities Act in 1990, prohibiting discrimination against people with disabilities in employment, public accommodations, transportation and telecommunications; and

WHEREAS, the Commonwealth of Virginia enacted the Virginians with Disabilities Act in 1985 to assure equal opportunity to persons with disabilities in the Commonwealth, and it is the policy of this Commonwealth to encourage and enable persons with disabilities to participate fully and equally in the social and economic life of the Commonwealth and to engage in remunerative employment; and

WHEREAS, people with disabilities often overcome common misunderstandings about their circumstances and make valuable contributions to their families and communities; and

WHEREAS, disability is a natural part of the human experience, and individuals with disabilities deserve the same rights as their peers to live independently, enjoy self-determination, make choices, contribute to society and participate fully in the American experience; and

WHEREAS, the community plays a central role in enhancing the lives of people with disabilities, and people with disabilities benefit from having a network of supportive friends and family, accommodating employers and community leaders who are aware of the needs and abilities of people with disabilities; and

WHEREAS, millions of people in the United States have disabilities, and we all must make a conscious effort to discover their functional abilities and to remove the barriers met in their effort to acquire independence; and 

WHEREAS,  it is the goal of Access Independence, Inc., to involve the community in all aspects of disability Awareness Week and establish an atmosphere that supports awareness and education of on-going initiatives to enhance public understanding of, and appreciation for, abilities possessed by those of use who experience life with disabilities.

NOW, THEREFORE, we the Mayor and Town Council do hereby proclaim April 11-17, 2015, as “Northern Shenandoah Valley disability Awareness Week 2015” and we call this observance to the attention of all of those people who live in the Town of Shenandoah to work together to raise awareness and understanding of the abilities of people with disabilities. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adopt the Proclamation recognizing April 11-17, 2015, as Disability Awareness Week.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a Proclamation for National Kids to Parks Day, as follows:

 

National Kids to Parks Day:  Saturday, May 16, 2015

A Proclamation

WHEREAS, May 16, 2015 is the fifth National Kids to Parks Day organized and launched by the National Park Trust; and

WHEREAS, National Kids to Parks Day empowers kids and encourages families to get outdoors and visit America’s parks; and

WHEREAS, it is important to introduce a new generation to our nation’s parks because of the decline in Park attendance over the last decades; and

WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and

WHEREAS, National Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and

WHEREAS, National Kids to Parks Day will broaden children’s appreciation for nature and the outdoors; and

NOW THEREFORE, We, the Mayor and Town Council of Shenandoah, Virginia do hereby proclaim to participate in National Kids to Parks Day.  We urge residents of Shenandoah to make time May 16, 2015 to take the children in their lives to a neighborhood, state or national park.

Dated this 10th day of March, 2015

Town Council, Town of Shenandoah, Virginia

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the Proclamation recognizing May 16, 2015, as National Kids to Parks Day, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas and Council Members reviewed several addressing concerns in the Town. 

 

Chief Davis stated Town Police Officers responded to an incident at one of the addresses and then needed assistance from a County Deputy.  He noted the Deputy was not able to locate the address for a period of time.  He noted his appreciation for Council agreeing to make the address changes.

 

Following their review of the maps, Mayor Lucas and Council authorized the addresses to be changed to assist emergency responders in locating these properties.  They requested Town staff contact the individual homeowners involved and explain the situation.  The homeowners will be allowed to submit suggested street names for the areas where the entire street needs to be renamed.  The affected properties currently have addresses as 310 S. First Street; 106 First Street; 114 First Street; 202, 206, and 210 Second Street.     

 

Item # 4 – Mayor Lucas and Council Members received the February 2015 Vehicle Gasoline Log for review.

 

Item # 5 –   Mayor Lucas read a thank you card from the Luray-Page County Chamber for Town staff supporting their initiatives in improving the quality of visitor’s experience and the quality of life for citizens.

 

Item # 6 – Mayor Lucas read a thank you card from Food for Friends for the Town’s donation to their organization.

 

Item # 7 – Mayor Lucas read a letter from Grace House thanking the Town for its continued support of the Computer Center and for having this great resource for citizens and visitors to access technology.  Grace House also thanked the Computer Center staff for all their work in the community and especially the work they have done to assist the staff and residents of Grace House. 

 

Councilman Pierce and Councilman Comer noted the Computer Center’s 10th Anniversary Celebration was well attended and there were many positive comments about the center and its classes and services.  Plaques were awarded to Joyce Fluharty, Bruce Arnold (10 years volunteer service), Betty Knowles (5 years volunteer service), and Robert Zirkle, Jr. (3 years volunteer service) for all their work at the center.  It was noted Mr. Arnold donated $100 towards the refreshments served during the anniversary celebration.  Additionally, it was noted Joyce Fluharty went above and beyond the call of duty by painting the interior of the Computer Center. Ms. Fluharty prepared baklava for some of the refreshments and also made and donated window treatments and curtain rods for the center too.  

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Vice Mayor Kite presented five (5) water connection applications for the residents living along Shenandoah River Road.  They will be connected to the new water line in this area. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the water connections for homes currently owned by Steven Pence; Mary Pence; Patricia Haxel; Wiliheime Stepp and Lorraine Trent on Shenandoah River Road.  

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Councilman Jenkins inquired about the schedule for the root chemical treatment?

 

Assistant Town Manager Roudabush stated she would check with Town Manager Dovel on when they will be in Town next. 

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Pierce inquired about the work that was being done on the sidewalks in Town?

 

Chief Davis reported the Virginia Department of Transportation is replacing the handicap ramps on the sidewalks along Route 340 in Town.  The old ramps did not meet their new specifications.

Council Members requested work orders for the following:  street repairs needed at Denver Ave and 7th Street and potholes in the tunnel on Maryland Avenue.

 

Councilman Fox noted Ralph Mowry of the Virginia Department of Transportation said they could not do anything about it, but the mud on the sides of the street along Maryland Avenue is getting worse.  He stated the trash truck and mail trucks are running through the mud, too.

 

Mayor Lucas stated he noticed the property owner where Doris Etter used to live did not have a drainpipe installed under the driveway and now the mud has run across the driveway. 

 

Assistant Town Manager Roudabush stated they would request the Virginia Department of Transportation look at this area again. 

 

Mayor Lucas noted a quote was received to replace the motor in the Town’s Exmark Lawnmower in the amount of $2,347.93.

 

Councilman Fox stated he felt the motor is beyond repair and needs to be replaced.  He felt the mower was not maintained properly and that is why the motor went bad.

 

Councilman Comer inquired if it was worth replacing the motor for this lawnmower?

 

Councilman Fox said the mower is about 10 years old with 1,401 hours on it.  He stated everything else on it is in good shape.  He noted the price to purchase a new Exmark Lawnmower would be between $15,000 and $16,000.  He noted something else could break tomorrow on the mower, but he recommends just the motor be replaced at this time.

 

Vice Mayor Kite stated based on Councilman Fox’s recommendation, he thought the motor should be replaced.  However, he noted there is money in the budget to replace the entire mower, if needed.

 

Councilman Fox stated he would abstain from any motions or voting on this matter, since Fox Lawn and Garden is involved with providing the quote. 

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize $2,347.93, to Fox Lawn and Garden to purchase a new motor for the Exmark Lawnmower.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas and Councilman Fox.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis reported a change in the asset forfeiture laws.  Now the person has to be actually convicted of the crime before the police can sell their property.

 

Regarding the regulations on reflective sign requirement for identifying house numbers, Chief Davis noted the Town Council adopted the Page County E-911 Addressing Ordinance as the Town regulations, too.  He noted the Council would eventually need to incorporate this E-911 Addressing Ordinance into the Town Code before it could be enforced though.  He said the Ordinance requires reflective house number signs of 3 inches in height and 5 inches in height for commercial property.

    

Councilman Jenkins stated he heard some positive comments for the police using the Hummer to help plow some of the snow recently.

 

Chief Davis stated his officers were patrolling the streets and decided to assist with some snow removal as they were out anyway.   He noted the snow was coming at a quick pace and the public works department was busy with all three (3) trucks out plowing and his department was glad to be able to assist.

 

Councilman Comer inquired if the police department could assist the rescue squad and fire company with removing snow in front of their bays? 

 

Chief Davis stated yes, they would have someone on the Town’s four-wheeler remove the snow in front of the bays for both the rescue squad and fire department as needed.

 

Following questions, Chief Davis stated the recent gun battle reported by the local tv station as occurring in the Town actually occurred outside the Town limits of Shenandoah and involved Page County Deputies only.

 

Chief Davis reported Rockingham County Sheriff’s Department recently donated approximately $6,000 of used equipment and supplies to the Shenandoah Police Department. 

 

 

  

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce noted a Budget Workshop is set for 5:30 p.m. on Tuesday, March 24, 2015, at the Town Hall.

 

Councilman Jenkins noted if any Council Members had any budget questions prior to the next workshop they should contact Councilman Pierce.  He noted if the budget were to be finalized the 2015 tax rate could be adopted and then Page County could begin the process to provide the data to the Town’s software company, so the Town could print their tax bills.  The software company has a leeway time of 21 days upon receipt to process the information and if the tax information is not received in a timely manner, the Town could have to extend the payment deadline date on tax bills. 

 

Mayor Lucas and Council Members received the Audit Report for the fiscal year ending June 30, 2014.  This full report is on file at Town Hall for any citizen desiring to review it. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported a gate will be installed at Big Gem Park to allow it to be closed off during inclement weather. 

 

Chief Davis stated the police department has a large piece of pipe that may be suitable for the posts for this gate. 

 

Councilman Jenkins requested restroom facilities be researched to determine the feasibility of replacing the portable toilets at Wig-Wam Village and Big Gem Park.  He noted currently the Town pays a monthly fee to have the portable toilets year round and perhaps the monthly fee could be applied to a payment for permanent restrooms at both parks.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Councilman Pierce requested Town staff to determine if one of the nearby colleges have any interns available to assist with grant research. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

It was noted several properties are being considered for future Community Enhancement Awards.

 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Committee Chairman Pierce indicated everything is going well at this point in the personnel department and several of the public works department employees are very mechanical inclined, which has saved the Town a lot of money recently.

 

Mayor Lucas suggested Councilman Fox provide them with a suggested maintenance schedule for the lawn mowers. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

Councilman Jenkins inquired as to the status of the property Mrs. Laird complained about at the last meeting?

 

Assistant Town Manager Roudabush reported the health inspector could not see any violations when he drove by the property to warrant further investigation at this point.  The health inspector observed a few trash bags near the house, but he did not consider there were any violations at this time. 

 

It was noted the Town is still reviewing the Town Code for any other possible violations and will write the occupants and owner a letter accordingly.

 

Councilman Fox inquired about the computer software expense that Councilman Jenkins had at the last meeting?

 

Councilman Jenkins stated it was the annual fee and he was not aware it was that expensive.  However, he noted the fee includes on demand assistance for any problems in the software and also constant updates to the existing system too.   

 

NEW BUSINESS

 

Councilman Comer reported the Town is obtaining estimates for replacing the carpet and repainting the compound work area of Town Hall.  The carpet was last replaced in the early 80’s. 

 

Chief Davis reported it is almost too cost prohibitive to utilize inmate labor on projects anymore.  He explained the Town would have to provide worker’s compensation insurance for each inmate.  Also, the Town would be responsible for picking up the inmates, providing them lunch, and returning them to the jail in the evenings.   

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Nancy Boyer thanked the Town Public Works Department and Police Department for all their hard work during the recent snow storms. She noted they quickly removed the snow from all the streets in Town. 

 

Mayor Lucas and Council Members noted they would write a letter to the head of Town Departments and the Volunteer Rescue Squad and Fire Company thanking them for all their extra efforts during the recent snow storms. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:06 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 
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