Town Council Actions 9/9/14 & Meeting Minutes 8/26/14

Town Council Actions 9/9/14

  1. Following a request by Daughters of the American Revolution Member Dolores Lackovitch, Council adopted a proclamation proclaiming September 17 – September 23, 2014, as Constitution Week and encouraging citizens to reaffirm the ideals the Framers of the Constitution of the United States of America had in 1787.
  1. Delegate Gilbert was present to hear of issues and extra expenses associated with police departments implementing new legislation regarding the transport of mental health patients.  Chief Davis will gather additional information to report to Delegate Gilbert.  Delegate Gilbert will then research the matter and report back to the Town with suggestions on ways the issues may be addressed now or in the future.  This new legislation is putting a financial burden on the police department and causing issues with security of the community when officers have to be out of Town for periods of up to 8 hours at a time in some cases, while transporting a person in need of mental health care.
  1. Authorized purchase of a plaque to be placed on the cannon to detail its history for residents and visitors, too.
  1. Authorized more research on the proposed plaque for the school before sending it to the school board for approval.
  1.  Received the August 2014 Town Vehicle Gasoline Log for review.
  1. Vacancies on Town Council Committees were filled as follows: Water & Sewer:  Chairman William Kite; Russell Comer, Jr.; Charles Jenkins.   Streets & Public Property:  Chairman William Kite; Russell Comer, Jr.; David Hinkle.  Police, Safety, & Judicial:  Chairman William Kite; David Hinkle; Charles Jenkins.  Taxation & Finance:  Chairman Richard Pierce; William Kite; Vacant.  Parks & Recreation:  Chairman Russell Comer, Jr.; Richard Pierce; Charles Jenkins.  Industrial, Economic Development, & Procurement:  Chairman Charles Jenkins; Russell Comer, Jr.; Richard Pierce.  Community Service:  Chairman William Kite; Charles Jenkins; Richard Pierce.  Personnel:  Chairman Richard Pierce; David Hinkle; Charles Jenkins.
  1. Heard the Virginia Rural Water Association (VRWA) representative will be in Town on Thursday to assist with leak detection.  There are several places with water leaks, but the exact location of the leaks cannot be found.  VRWA has leak detection equipment and will assist in locating them without charge to the Town. 
  1. Work Orders:  install a riser on manhole at 340/Denver Avenue; check on area at 340/Virginia Avenue to determine if Town or VDOT needs to complete the repairs where a piece of metal was put over the pipe.
  2. Heard VDOT finished the project on Maryland Avenue, between 10th and 11th Streets.  Water was pooling in the street and both property owners purchased culvert pipe for their driveways and VDOT installed them.  This should take care of the drainage issues in this area.
  1. Heard VDOT corrected drainage issues along Maryland Avenue, near the ice cream, stand by installing and connecting a new drainage pipe there.
  1. Parks and Recreation News:  Shrubs need to be trimmed at ballpark and Town will inquire if rec league wants to do this work; fans will be installed at the new shelter to increase air flow under the shelters; hymn sings will be at the shelter next year at Big Gem Park; all park equipment, shelters and gazebos need to be sprayed for bees again.
  1. To assist with employee cross-training in the event of emergencies or extended illness of other employees, Council authorized Trey Pendleton to begin process and train for water and wastewater certifications.  He would be eligible for 5% salary increase upon completion of the certifications. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 AUGUST 26, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, August 26, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                     

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Lynn Fox; Ian Rudolph; Susie Comer; Paul Cason; Larry Huddle; Calvin Short; and Matthew Clark.

Media Representatives:  None. 

RECEIVING OF VISITORS

Ian Rudolph addressed Council regarding a proposed golf cart ordinance.  He requested Council reconsider adopting an ordinance to allow golf carts to be driven on the streets in Town with a speed limit of 25 mph or less.  He stated currently 18 different people with families have expressed an interest in the Town allowing the use of golf carts and noted several crossings could be installed to allow people to access the majority of the streets.  He explained many citizens would benefit from this ordinance and noted three (3) citizens who work for the railroad would also utilize the golf carts to and from work.  He stated local businesses would benefit as well and stated the owner of the ice cream stand is willing to install a gravel path in behind her property to allow the golf carts access to the ice cream stand and General Store.  He explained the Town of Stanley is currently in the process of implementing this type of ordinance and noted the Virginia Department of Transportation has worked very well with them in this matter.  He stated the Town could charge a yearly fee and issue a sticker to people wanting to ride their golf carts in Town and this would eventually pay for the cost of adopting this ordinance.  He also noted the golf cart ordinance would pay for itself in less time than the picnic shelter recently built.  Both the shelter and allowing golf carts to be driven on the roadways would help provide additional recreational activities in our Town.  He explained many people in our Town would use the golf carts to get to and from family member’s homes and to the ball fields for games held there.  People could use them during special events in Town as well, which would be great assistance to everyone involved with the events and the spectators too.

Larry Huddle stated he owns a golf cart and uses it while on vacation in Colonial Beach.  He noted the golf carts have to be state inspected and approved, which would increase business for local garages that offer inspections.  He noted the Town could require seatbelts to be worn to increase the safety aspect and noted Colonial Beach only allows crossings at traffic lights, but they are a more congested area.  He noted Colonial Beach is divided up into sections where the carts can be driven in that particular section, the same as it would be in Shenandoah.  He stated there is a potential for additional businesses who would rent the carts out to visitors as well.  He noted the carts save a lot of people gasoline and noted he travels all around Colonial Beach on five (5) gallons of gasoline.   Following questions, he noted golf cart prices can range from $2,000 to $7,000 or more, depending on the options added to them.  Mr. Huddle stated many people in Shenandoah already own the carts or are prepared to purchase one if the ordinance is implemented to allow them to be driven in Town.  He urged Mayor Lucas and Council Members to reconsider their decision and begin the process to adopt a golf cart ordinance.  He inquired what the difference is between a golf cart and lawn mower, as people use riding lawn mowers on the streets now.

Chief Davis stated the law includes golf carts, but does not address lawn mowers.

Vice Mayor Kite stated Stanley Mayor Doug Purdham told him as of July 1st, golf carts are not allowed on any streets with 1,000 or more vehicles per day.  Therefore, they are doing traffic counts now there and it appears their citizens will not be allowed to drive the carts on many of their main streets in Stanley.  He noted this would also prohibit anyone from driving the carts on Maryland Avenue (602) or Rt. 340 in Shenandoah and would isolate the North and South end of Town completely.

Mr. Rudolph stated yes, but noted the majority of the citizens live in the center of Town and there would be several designated crossing spots for them to get on both sides of Rt. 340 and Maryland Avenue.  He suggested Council considering asking the Virginia Department of Transportation to conduct traffic counts to determine any other streets that have 1,000 or more cars a day when determining where else the carts could not be driven. 

Chief Davis stated he is neither opposed to or for a golf cart ordinance, but he did have several suggestions if Council were planning to reconsider adopting one for Shenandoah.  He noted the Town of Elkton recently adopted a golf cart ordinance and after a review of this one and others, he believes Elkton’s ordinance would address any possible issues there may be for allowing the use of golf carts in Town.  Additionally, he suggested crossings be established at the intersection of Eighth Street and Maryland Avenue (602); Pennsylvania Avenue and Fourth Street (Rt. 340); and possibly Virginia Avenue and Fourth Street (Rt. 340).

Councilman Pierce suggested if an ordinance were to be adopted another crossing should be placed at the intersection of Williams Avenue and N. Fifth Street (Rt. 340) to allow people to travel to the doctor’s office in this area.   

Regarding costs of implementing a golf cart ordinance, Mr. Rudolph stated they have spoke to officials at the Town of Elkton and they did not have very much money in the ordinance.  He noted they save some money by not inserting changes into their code until they have more than one to submit, but he was not sure how they were able to save money on advertising.

Chief Davis reported the state law requires municipalities to advertise any ordinance prior to approving it.  He stated this is under Code of Virginia, Section 15.2-2204.  He noted once the Town Code is amended, copies of the new amendments are sent to an estimated 25 different people or agencies that have the Town Code on file.  He explained the local court system is one agency that has the Town Code on file to handle any complaints filed with them.

Councilman Hinkle stated he believes Municipal Code Corporation also charges based on the number of pages to be amended in the Town Code, and it would cost the same whether they were done all at once or if they were done one at a time.

Councilman Comer stated the cost of implementing the ordinance includes the advertising fees, signs, and is estimated at over $1,800 prior to any legal fees that may be involved.  Taking those costs into consideration, along with the fact the majority of citizens could not travel to the grocery store or Big Gem Park, he questioned whether the benefits would outweigh the expenses involved?

Mr. Rudolph stated they felt it would and reiterated the cost of the ordinance would be recouped when the Town received revenue from issuing stickers for the golf carts. 

Councilman Pierce noted the Town’s attorney would have to review the ordinance before it was advertised to ensure it meets state code regulations too.  He noted he also likes the things he read in Elkton’s golf cart ordinance, but noted the Town’s attorney would still have to review it.

Vice Mayor Kite agreed and noted the Town’s attorney reviews any proposed ordinance before it is advertised.  He noted this protects the Town from any lawsuits if someone were to get hurt riding a golf cart in Town.

Mayor Lucas stated cost is an issue, along with potential safety of both those riding the golf carts and other people too.  He noted although Town legal costs can get expensive, the Town Attorney is still one of the lowest paid municipal attorney in the area.  He estimated it could cost up to $5,000 for all costs involved and Council has to consider the cost versus how many people will purchase a sticker for the golf cart use.

Councilman Comer agreed and noted the Town of Elkton has reported there were many people in their locality interested in them adopting an ordinance, but now they only have two (2) or three (3) active users.

Mr. Rudolph suggested the Town charge $30 a year to anyone owning a golf cart in Town, regardless of whether or not they intend to use it on our streets. 

Councilman Hinkle stated many people may use the carts on vacation in a beach area, but he was not sure if the costs versus the benefits would be a great advantage in Shenandoah and that is something the Council needs to consider.

Lynn Fox inquired if the golf carts have to carry liability insurance?

Mr. Huddle stated yes, and noted his is covered under his homeowner’s policy.  

Councilman Jenkins stated the Town would need a legal review to ensure compliance, and he inquired if the people interested in the ordinance would be willing to help pay any of the costs involved.

Since the final costs are unknown, it seemed people were hesitant to consider this.  Calvin Short also noted they are citizens of the Town who already pay taxes and felt the Town should consider adopting this ordinance without extra costs to them.

Mr. Rudolph stated he would be hesitant to conduct any fundraisers unless they could be ensured the Council would adopt the ordinance and if more of a final cost could be determined.  

Councilman Hinkle stated he did not feel it would be appropriate for the Town to consider taking money from any individual or group to adopt any type of ordinances.  He noted this would set a precedent for the future and if another group decided they wanted an ordinance adopted, they would feel if they paid expenses, then it could be done.  He also noted the initial funds would only cover immediate costs and any amendments or expenses in the future would be obligating Town funds. 

Mr. Rudolph stated he felt the Town would receive revenue for a return on their investment by future sales of decals for the golf carts.  Regarding saving money, he stated the Big Gem shelter was not put out to bid for the general public and he did not feel this was appropriate.  He felt the Town could have saved money on the cost of the shelter if it were bid out.  He also noted he felt the Town could have saved a lot of money on the cost of the picnic tables, if they were put out to bid too.

Mayor Lucas and several Council Members addressed this matter noting the construction of a picnic shelter was discussed at open public meetings and two (2) different bids were received.  A local contractor was selected to construct the shelter, while another contractor from out of Town was chosen for the picnic tables.  It was noted the Town had previously received donations in the amount of $5,000 specifically for a shelter.  Also, the Town Parks and Recreation budget last year had a surplus, mainly due to two (2) employees leaving and not being replaced, which covered the remaining costs of this shelter.

Susie Comer stated she did not feel the Town would incur a whole lot of expenses in adopting a golf cart ordinance and she hopes Mayor Lucas and Council Members will seriously consider this matter before making a final decision. 

Mr. Rudolph agreed and noted the Town would recoup expenses for the golf cart ordinance over a period of time as citizens paid for a special decal to use them in Town.

Councilman Hinkle complimented the group on the homework they did in bringing this issue before Council for a decision.  

Following a brief discussion, the majority of the Council noted they did not have any opposition to the adoption of a golf cart ordinance other than the expense, safety, and legal issues involved.  They agreed the Streets and Public Property Committee would review this matter and report back to Council at an upcoming meeting.  Noting the season is almost over for golf carts this year, they may delay a response until a little more into the fiscal year to determine how much funds are available for this expense too.

Mr. Rudolph requested he be notified prior to this matter being discussed in the future, so that he may be present or have other representatives available too.

Mayor Lucas stated that would be no problem and he would be notified of any meetings where this issue may be discussed.

AUGUST 12, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to approve the Regular Meeting Minutes held on August 12, 2014, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated August 26, 2014, in the Combined Accounts Disbursement Warrants #32958 - #32992 in the amount of $72,906.20.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for August 26, 2014.

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the August 26, 2014 Treasurer’s report in the amount of $1,167,746.59, as read.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received a memorandum from Town Manager Dovel regarding the need to transfer funds to purchase the water meters that was approved at the last meeting.  The transfer of the funds was delayed at the last meeting until the cost of shipping and handling could be obtained.  The cost of shipping and handling on these 259 meters will be $125 or less according to the company they are being ordered from.

Following questions, it was noted the funds would be transferred as they become available and this will be all the meters needed to complete this project and allow for a few extras too.

Following a brief discussion, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to transfer $27,411 from the Utility Capital Improvement Checking Account into the Utility Checking Fund to pay for the water meters, shipping and handling.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Councilman Pierce noted the purchase of all the meters at once is the best use of Town funds as the costs of the meters increase with time and the Town is only earning a very small amount on interest for funds in the bank presently.

Item # 2 – Mayor Lucas and Council Members reviewed a second memorandum from Town Manager Dovel regarding the need to purchase new handhelds for the water meter reading system.

He noted the old handhelds will no longer be updated or supported by the company by the end of this year.  The versa probes were recently updated and are covered under a maintenance warranty.  They will not need to be replaced at this time.  The quote for 2 handhelds, 2 docking stations, and 2 power cords is $6,680, plus shipping and handling.

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize $6,680, plus shipping and handling, to purchase 2 new handhelds, 2 docking stations, and 2 power cords for the water meter reading system, and to transfer the money from the Utility Capital Improvement Checking Account into the Utility Fund to pay this expense, when the funds are available.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 3 – Mayor Lucas and Council received information regarding the last Cruz In of the season will be held on Friday, September 12th, at 6 p.m.  This event will also include a Chinese Auction and Cake Wheel to benefit a Page County High School student who has end stage renal disease.  Shenandoah Beautification Committee will be selling the food to benefit their organization.

Item # 4 – Councilman Hinkle reported the Shenandoah Heritage Center Car Show and Family Fun Day is scheduled for Saturday, September 20, 2014, from 9 a.m. until 3 p.m., at the Shenandoah Speedway (NO GATE FEE).  This event will feature a large car show with prizes awarded by independent judges ($15 registration fee per car show vehicle), live music, children’s activities, and food by Shenandoah Volunteer Fire Company.  The activities include free face painting, free Home Depot Kid’s Workshop – build and paint a race car, Gus Bus reading program, Valley Health with free health info and kid’s activities.  Call Town Hall at 652-8164 or Nancy Karnes at 742-1141.

Item # 5 – Mayor Lucas and Council Members received a flier regarding a new service in Town.  It stated people can now recycle leaves and grass clippings in Shenandoah.  Shenk’s Services at 419 N. Fifth Street is accepting BAGGED (bio-degradable bags preferred) leaves and grass clippings for composting.  People are requested to contact Robbie Shenk at 540-652-1715 for more information and the bags are available at the Shenandoah Hardware Store and other retailers in the Page and Rockingham County areas.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Jenkins requested a vacant home be checked to ensure water usage is not occurring.  He noted someone was seen turning the water on at the meter recently.  He provided Town Manager Dovel with the address of the property. 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Following a brief discussion, Council agreed to request VDOT make repairs to the pavement under the tunnel on Maryland Avenue (602) and repair the area with drainage problems on Rt. 340 and Denver Avenue. 

Town Manager Dovel reported the Town installed a new culvert pipe on Pennsylvania Avenue, between Fourth and Fifth Streets.  This area was continuously being washed out in heavy rains and they hope this will correct this problem.

Town Manager Dovel then reported someone else is purchasing Forest Knolls Subdivision and have already set up a paving contractor to finish the streets.  If everything goes well the streets should be paved within a few weeks. 

Councilman Hinkle requested the public works department repair the street near his home on Gregory Street that was washed out by recent rains, as it is starting to undermine the pavement.  

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

It was noted Delegate Gilbert will attend the September 9th Council meeting to discuss the new laws passed to transport patients requiring mental health assistance.  Chief Davis thanked Council for requesting Delegate Gilbert attend the meeting to discuss this new law, which is putting a financial and manpower burden on the police department.

Chief Davis then noted his thanks to all law enforcement officers in Page County for their assistance with apprehending the robbery suspect so quickly the other week.  He noted all the law enforcement agencies had previously devised plans to assist each other with bank robberies and it worked perfectly.  He also noted the bank tellers were instrumental in giving very accurate descriptions of the suspect and vehicle.

Chief Davis then reported he intends to send letters to our Congressman and Senators requesting they continue to allow police departments to receive military surplus items.  He noted the departments receive equipment from military surplus to properly equip local police departments for use in dire emergencies.  Without the military surplus, the localities would have to fund the purchases on their own to properly equip their police departments.  Also, military surplus saves localities a lot of money for useful items, like skid loaders, generators, and office supplies, they could not afford otherwise.

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

There was nothing to report during this period.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer reported the following Parks and Recreation News:  The new racks for Veterans Park are being constructed now and brick orders are being accepted from the waiting list.  Page County provided $5,000 to be used for the extensions and the Town budgeted funds as well, to pay this expense.  The brick orders cover the cost of the bricks and extra to help pay for future park maintenance too.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

There was nothing to report during this period.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period.

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

There was nothing further to report during this period.

MAYOR’S REPORT  

There was nothing further to report during this period. 

FOR THE GOOD OF THE TOWN 

Councilman Hinkle reported the Shenandoah Heritage Association is planning a Community Picnic and dedication at Big Gem Park.  The cost of the meat is being paid for by the Shenandoah Industrial Corporation.  The public will be invited and are requested to bring a covered dish.  The event is scheduled for Sunday, October 5th at Big Gem Park and will include music and games too.  Those planning to attend should RSVP to: Dave Hinkle at 540-421-4077.

Mike Uram stated he was impressed how Council is considering all aspects of safety and economic factors before making a final decision on a golf cart ordinance.  He felt allowing golf carts may benefit senior citizens and be useful during special events too. 

Fifth District Board of Supervisor Member Dorothy Pendley stated the person in charge of VDOT promised to make repairs to the street under the tunnel and to the sidewalk inside the tunnel too.  She also reported some out of Town visitors expressed how beautiful our Town looks to those driving through it.

Matthew Clark reported a house in Town has connected their gutters to the Town sewer system.  Following questions, he refused to give the property owners name or address, but stated he would report the information to Town Manager Dovel at a later date to investigate this matter.  

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:41 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 

 
Town Council Actions 8/26/14 & Meeting Minutes 8/12/14

Town Council Actions 8/26/14

  1. Council heard from a group of citizens requesting they reconsider the Golf Cart Ordinance.  Council agreed to have the Streets and Public Property Committee review this matter.  Vice Mayor Kite, Councilman Comer and Councilman Hinkle serve on this committee and will set up a meeting to review this matter and report back to Council.

 

  1. Authorized transfer of $27, 411 from Utility Capital Improvement Checking Account into the Utility Fund to pay for the 259 water meters, shipping and handling.  The purchase of these meters was approved at the August 12, 2014 Council meeting. 

 

  1. Authorized purchase of additional meter reading equipment as follows:  2 handhelds, 2 docking stations, and 2 power cords in the amount of $6,680, plus shipping and handling.  These items will be purchased in September when the Capital Improvement Checking Account has funds available. 

 

  1. Authorized transfer of funds from the Utility Capital Improvement Checking Account into the Utility Fund to pay for the handhelds, docking stations, and power cables. 

 

  1. Heard the last Cruz In of the season will be held on First Street on Friday, September 12th, at 6 p.m.  This event will also include a Chinese Auction and Cake Wheel to benefit a Page County High School student who has end stage renal disease.  Shenandoah Beautification Committee will be selling the food to benefit their organization. 

 

  1. Heard the Shenandoah Heritage Center Car Show and Family Fun Day is scheduled for Saturday, September 20, 2014, from 9 a.m. until 3 p.m., at the Shenandoah Speedway (NO GATE FEE).  This event will feature a large car show with prizes awarded by independent judges ($15 registration fee per car show vehicle), live music, children’s activities, and food by Shenandoah Volunteer Fire Company.  The activities include free face painting, free Home Depot Kid’s Workshop – build and paint a race car, Gus Bus reading program, Valley Health with free health info and kid’s activities.  Call Town Hall at 652-8164 or Nancy Karnes at 742-1141.

 

  1. Recycle leaves and grass clippings in Shenandoah.  Shenk’s Services at 419 N. Fifth Street is accepting BAGGED (bio-degradable bags preferred) leaves and grass clippings for composting.  Contact Robbie Shenk at 540-652-1715 for more information.

  

  1. Heard Delegate Gilbert will attend the September 9th Council meeting to discuss the new laws passed to transport patients requiring mental health assistance.  Chief Davis thanked Council for requesting Delegate Gilbert attend the meeting to discuss this new law, which is putting a financial and manpower burden on the police department. 

 

  1. Will request VDOT make repairs to the pavement under the tunnel on Maryland Avenue (602) and repair the area with drainage problems on Rt. 340/Denver Avenue.   

 

  1. Heard the Town installed a new culvert pipe on Pennsylvania Avenue, between Fourth and Fifth Streets.  This area was continuously being washed out in heavy rains.

 

  1. Chief Davis noted his thanks to all law enforcement officers in Page County for their assistance with apprehending the robbery suspect so quickly the other week.  He noted all the law enforcement agencies had previously devised plans to assist each other with bank robberies and it worked perfectly.  He also noted the bank tellers were instrumental in giving very accurate descriptions of the suspect and vehicle. 

 

  1. Chief Davis reported he intends to send letters to our Congressman and Senators requesting they continue to allow police departments to receive military surplus items.  He noted the departments receive equipment from military surplus to properly equip local police departments for use in dire emergencies.  Without the military surplus, the localities would have to fund the purchases on their own to properly equip their police departments.  Also, military surplus saves localities a lot of money for useful items, like skid loaders, generators, and office supplies, they could not afford otherwise. 

 

  1. Work Orders:  check meter at vacant property on Fourth Street to determine if there is water usage; check beside the area on Gregory Street that was washed out by recent rains, as it is starting to undermine the pavement.    

 

  1. Town Manager Dovel reported someone else is purchasing Forest Knolls Subdivision and have already set up a paving contractor to finish the streets.  If everything goes well the streets should be paved within a few weeks. 

 

  1. Parks and Recreation News:  The new racks for Veterans Park are being constructed now and brick orders are being accepted from the waiting list.  Page County provided $5,000 to be used for the extensions and the Town budgeted funds as well, to pay this expense.  The brick orders cover the cost of the bricks and extra to help pay for future park maintenance too.

 

  1. Councilman Hinkle reported the Shenandoah Heritage Association is planning a Community Picnic and dedication at Big Gem Park.  The cost of the meat is being paid for by the Shenandoah Industrial Corporation.  The public will be invited and are requested to bring a covered dish.  The event is scheduled for Sunday, October 5th at Big Gem Park and will include music and games too.  Those planning to attend should RSVP to: Dave Hinkle at 540-421-4077.

 

  1. Mike Uram stated he was impressed how Council is considering all aspects of safety and economic factors before making a final decision on a Golf Cart Ordinance.  He felt allowing golf carts may benefit senior citizens and be useful during special events too.   

 

  1. Fifth District Board of Supervisor Member Dorothy Pendley stated the person in charge of VDOT promised to make repairs to the street under the tunnel and to the sidewalk inside the tunnel too.  She also reported some out of Town visitors expressed how beautiful our Town looks to those driving through it. 

 

  1. Matthew Clark reported a house in Town has connected their gutters to the Town sewer system.  He refused to give the property owners name or address, but stated he would report the information to Town Manager Dovel at a later date to investigate this matter. 

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 AUGUST 12, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, August 12, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and William Wheeler, Police Sergeant.

 

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Computer Center Supervisor Joyce Fluharty; Craig Lancto; and Lynn Fox.

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

Mayor Lucas noted Sullivan Group won the July Community Enhancement Award for their new storage warehouse at 737 Fourth Street.  They removed the old storage trailers and constructed a new building, which was a great enhancement to the property.  They were unable to attend the meeting to obtain the plaque and it will be delivered to them at a later date. 

 

Computer Center Supervisor Joyce Fluharty presented a new website for Council’s review and approval.  She explained the old site’s platform expires in December and there was a need to update the website to make it more user-friendly.  Council reviewed the new website design and special features. 

 

Following questions, Computer Center Supervisory Fluharty explained the new website email address listed on the site is This e-mail address is being protected from spambots. You need JavaScript enabled to view it and she forwards it to the appropriate person. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to approve the new website design, as presented.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Council thanked Mrs. Fluharty for all the extra work in design and implementation of the new website, which will be migrated to our current domain name prior to December 2014. 

 

JULY 22, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on July 22, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Regarding warrant number 32952, Councilman Pierce compared the electric bills for Town buildings and noted the tennis court bill is higher than the maintenance shop and inquired if something was wrong with the readings?

 

Town Manager Dovel stated he was not sure, unless someone has been leaving the tennis court lights on again.  He noted the Shenandoah Valley Electric increased their rates and some Town bills went up almost $1,000 per month. 

 

Councilman Jenkins inquired about warrant number 32914 for the purchase of 380 ammo?

 

Sergeant Wheeler stated that ammo is used for their backup off-duty weapon. 

 

Councilman Comer inquired about warrant number 32926 for top soil?

 

Town Manager Dovel stated the Town has been getting really nice top soil from Jeff Vaughan for $80 a load.  He noted this price includes loading the topsoil on a Town truck and we use it to repair areas where water pipes were dug up and on Town owned properties too.

 

Councilman Jenkins noted the new business opening at Grove Hill may also sell topsoil too.    

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated August 12, 2014, in the Combined Accounts Disbursement Warrants #32905 - #32957 in the amount of $99,965.70.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for August 12, 2014. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the August 12, 2014 Treasurer’s report in the amount of $1,167,915.92, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

 

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received a memorandum from Town Manager Dovel regarding the need to purchase water meters to complete the project to upgrade all meters to the touch-read type. 

 

Following questions, Town Manager Dovel explained the expense is in the budget and noted these meters from Miller Supply will work with the existing system.  He noted the wands are being re-programmed to work with both the new and existing meters, but sometime soon they will need to be replaced as well.  He noted the meters will increase revenue when the old ones are replaced and once finished, they will all be electronically read. 

 

Following a brief discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to purchase 259 water meters from Miller Supply in the amount of $27,286, plus shipping and handling. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Following a brief discussion, Council noted they would approve the transfer of funds from the Capital Improvement Checking Account into the Utility Fund at the next meeting so the exact price for the meters, plus shipping and handling can be determined.  Council decided all meters should be ordered at the same time to help save money and possibly obtain a discount for the large order.  Councilman Comer also noted the price of the meters increase over time and ordering them all at once should save money in the future too.     

 

Item # 2 – Mayor Lucas and Council Members reviewed two (2) price quotes for preventative maintenance on the backup generators at the sewer plant and the well. 

 

Following a review and comparison of the items covered, it was noted Fidelity Power Systems seem to be best option.  The Town purchased the backup generators from Fidelity Power Systems and they have repaired the few small issues covered under the warranty.  

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the agreement with Fidelity Power Systems in the amount of $1,360, to provide semi-annual preventative maintenance on backup generators at the sewer plant and the well. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 3 – Mayor Lucas and Council Members received the July 2014 Town Vehicle Gasoline Log for review.

 

Item # 4 – Mayor Lucas and Council Members received a letter from Police Chief Davis regarding several issues.  Due to the dedication of the officers, he reported they have solved several breaking and entering cases in Town and have suspects in another one.  

 

Chief Davis’ letter also detailed a new law regarding transporting people who need mental health assistance.  He noted this new law is putting a financial and staff burden on the police department.  When transporting for long distances, it can require two (2) officers for the transport, while a third officer has to still cover the Town.

 

Following a brief discussion, Council agreed to request Delegate Gilbert attend an upcoming meeting to discuss this matter further and determine if there will be some financial assistance to help small localities pay for this new expense.   

 

Item # 5 – Council discussed the bar-b-que festival was cancelled due to lack of contestants.  However, Mr. Vaughan is still allowing the Shenandoah Heritage Center free use of the Shenandoah Speedway to hold a large car show with children’s activities and musical entertainment.  This event is scheduled from 9 a.m. until 3 p.m. on Saturday, September 20th.  The volunteer fire company is scheduled to sell food and the Lion’s Club is scheduled to sell sno-cones and popcorn.  The Gus Bus is scheduled to bring their mobile library and Home Depot will be set up for children to build and paint a race car, without charge.   The Shenandoah Heritage Center will benefit from any proceeds of the car show.  There is no gate fee, but car show entries will need to pay a $15 registration fee in order to win prizes. 

 

Item # 6 – Mayor Lucas and Council Members were invited to attend the 50th Anniversary Picnic for People Inc. on Saturday, August 16th at 11 a.m. in Saltville, Virginia.  Guest speakers include US Senator Tim Kaine, US Representative Morgan Griffith, and former Virginia Representative Joe Johnson.  More information available at www.peopleinc.net

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite reported the toilet at the river park restroom broke again.  He noted people have had a lot of trouble with the high pressure flush toilets and the company actually provided a new regular toilet without charge.  It has been installed now and should work out okay. 

 

Town Manager Dovel reported the public works department has been busy repairing several water leaks in Town recently. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Town Manager Dovel reported the Virginia Department of Transportation will begin paving soon along Maryland Avenue and also on Eighth Street. 

 

Committee Chairman Kite inquired if Councilman Comer was able to obtain the stage that was being given away by a local company?

 

Councilman Comer stated no, the stage had already been scrapped before they could donate it. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

Council noted through excellent cooperation of all local Town and County Police Departments the Pioneer Bank robbery suspect was apprehended within 16 minutes after the incident.  Council thanked everyone for a great job working this case.  

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the Town received the July 2014 budget reports for review. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:  The new racks for Veterans Park are being constructed now and the Town should be ready to take brick orders soon; various groups have rented the new shelter at Big Gem Park quite a few times already.

 

Councilman Hinkle stated the Shenandoah Heritage Center is planning a community picnic in October and more details will follow in advertisements to the public. 

 

Council briefly discussed the trail system at Big Gem Park and it was noted the trails will be cut back to make them all passable soon. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite stated anyone who sees improvements being made on any property in Town, should report it to be considered for a community enhancement award. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Regarding noise complaints from campgrounds, Fifth District Board of Supervisors Member Dorothy Pendley stated the new noise ordinance will also cover regulations for these types of noise complaints too.

 

Councilman Pierce reported he learned on a recent visit to Shenandoah, Iowa that they received their name Shenandoah and Page County when Civil War soldiers traveled to Shenandoah, Virginia and noticed the similarity to their hometown in Iowa.  The soldiers petitioned for their town and county name to be changed to Shenandoah, Iowa in Page County Iowa.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:03 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions8/12/14/Meeting Minutes 7/22/14

Town Council Actions August 12, 2014

  1. Sullivan Group won the July Community Enhancement Award for their new storage warehouse at 737 Fourth Street.  They removed the old storage trailers and constructed a new building, which was a great enhancement to the property.
  1. Computer Center Supervisor Joyce Fluharty presented a new website for Council’s review and approval.  She explained the old site’s platform expires in December and there was a need to update the website to make it more user-friendly.  Council reviewed and approved the new website design as presented by Mrs. Fluharty.  They thanked Mrs. Fluharty for all the extra work in design and implementation of the new website, which will be migrated to our current domain name prior to December 2014.
  1. Heard Shenandoah Valley Electric has increased their electric rates and all Town electric bills are higher now.
  1. Approved $1,360 for Fidelity Engineering Corporation to provide semi-annual preventative maintenance on both the backup generators.  These generators are set to start up in the event of a power outage and will continue to provide water and sewer utilities to citizens and businesses in Town.  
  1. Received the June 2014 Town Vehicle Gasoline Log for review.
  1. Council will request Delegate Gilbert’s assistance with the new laws passed to transport patients requiring mental health assistance.  This new law is putting a financial and manpower burden on the police department. When transporting long distances, it can require two (2) officers for the transport, while a third officer has to cover the Town.
  1. Through excellent cooperation of all local Town and County police departments the Pioneer Bank robbery suspect was apprehended within 16 minutes after the incident.  Council thanked everyone for a great job.  
  1. Heard the Smokin’ on the Track BBQ Festival has been cancelled this year, due to lack of contestant registrations.
  1. Shenandoah Heritage Car Show will be held on September 20th at the Shenandoah Speedway from 9 a.m. until 3 p.m.  This event will include live musical entertainment, free children’s activities, food sales and possibly a corn hole tournament.  There is no gate fee, but there is a $15 registration fee for the car show participants.  The car show proceeds will benefit Stevens Cottage; the food sales and the corn hole tournament will benefit other non-profits.  Contact Nancy Karnes at 540-742-1141.  Car Show Sponsors:  Blue Ridge Bank; Pioneer Bank; Homer’s Automotive; Marlow Ford; May’s Garage; and Shenandoah Speedway.
  2. Council was invited to attend the 50th Anniversary Picnic for People Inc. on Saturday, August 16th at 11 a.m. in Saltville, Virginia.  Guest speakers include US Senator Tim Kaine, US Representative Morgan Griffith, and former Virginia Representative Joe Johnson.  More information available at www.peopleinc.net
  1. Heard several water leaks have been repaired recently.
  1. Heard VDOT will begin paving soon along Maryland Avenue and also on Eighth Street.
  1. Received the Budget Reports for July 2014 for review.
  1. Council approved $27,286, plus shipping and handling, to purchase 252 water meters to complete the project to upgrade all meters to touch-read.
  1. Parks and Recreation News:  The new racks for Veterans Park are being constructed now and the Town should be ready to take brick orders soon; various groups have rented the new shelter at Big Gem Park quite a few times already; the toilet at the river park restroom had to be replaced but the company did not charge for a new commode.
  1. Councilman Pierce reported he learned on a recent visit to Shenandoah, Iowa that they received their name Shenandoah and Page County when Civil War soldiers traveled to Shenandoah, Virginia and noticed the similarity to their hometown in Iowa.  The soldiers petitioned for their town and county name to be changed to Shenandoah, Iowa in Page County Iowa.
  1. Council heard of some noise complaints from a local campground.  Fifth District Board of Supervisor Dorothy Pendley stated the new noise ordinance will also cover regulations for these types of noise complaints too. 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 JULY 22, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, July 22, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                  

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; and Richard Pierce.

Council Members absent were:  Charles Jenkins.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Page County Economic Development and Tourism Coordinator Stephanie Lillard; Craig Lancto; and Mike Uram.

Media Representatives:  Caleb Soptelean, The Valley Banner

RECEIVING OF VISITORS

Page County Economic Development and Tourism Coordinator Stephanie Lillard presented Council with updates and information regarding a LOVE art contest the Town may decide to compete in.  She explained the contest is open for 20 localities, but seven (7) of them have already received the funding to have a sign in their locality.  The Virginia Tourism Commission is providing $1,500 for localities with winning designs for a total of 20 different signs.  The Town of Shenandoah could compete in this contest and possibly have a sign in Shenandoah where tourists and locals could use for photographs.  The Council will need to determine if they would like to compete in this contest, where they would like to have a sign placed, and authorize maintenance of the sign for a period of at least 12 months.  The Virginia Tourism Commission requires the sign to be visible from a major road or way finding signs would have to be installed to direct visitors to the sign.  The Council will also need to determine if they want to design the sign or open it up to the community and/or high school art students for possible designs, with the Council having the final word on what is submitted for consideration of the funding.  She explained there is a time constraint in trying to submit an application for consideration, as the Virginia Tourism Commission has only budgeted for a total of 20 signs this year.  They have already approved 7 signs with more applications being submitted regularly, there is the possibility they could run out of funding for this year.

Mrs. Lillard then reported there are three (3) businesses very interested in locating to Page County.  Some of the prospective businesses may bring a significant number of jobs to our County.  She is working with all of them to find suitable spaces to operate out of now.

She is also working with the school system to expose the Junior and Senior high school students to the professional businesses we have working in the County now and to entice more interest in machining, welding, and other types of careers right here at home.  The Page County Technical Center is also developing a welding course this year and may add other courses in the future to meet local industry needs.    

Mayor Lucas and Council Members thanked Mrs. Lillard for all the information and noted they appreciated the updates.  They will consider the LOVE art contest and get back with her soon.

JULY 8, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on July 8, 2014, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated July 22, 2014, in the Combined Accounts Disbursement Warrants #32865 - #32904 in the amount of $94,207.80.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Deputy Clerk/Treasurer Christl McCoy, for July 22, 2014.

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the July 22, 2014 Treasurer’s report in the amount of $1,208,676.38, as read.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received a memorandum from Industrial Development Authority (IDA) Secretary Christl McCoy regarding Frank Worley’s interest in filling the vacancy on the IDA board.  The seat was vacated by U. S. Rinaca, Jr., in April of 2014.  The term is through November 2014, at which time Council will decide to appoint someone in the position for four years.

Councilman Comer stated he spoke with Mr. Worley and he does seem well qualified to serve in this position.

Councilman Pierce stated he also spoke with Mr. Worley and would also recommend him for this position. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to appoint Francis “Frank” Worley to fill the unexpired term on the Shenandoah Industrial Development Authority, through November 13, 2014.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas and Council Members reviewed the June 2014 Police Report.  Following questions, Chief Davis noted they would review the odometer readings on the report for their vehicles and make any necessary corrections.

Chief Davis reported the police department has been busy with narcotics arrests and other issues they have been dealing with recently.  Following questions, he stated speeding along Junior Avenue will be addressed.  

Item # 3 – Mayor Lucas and Council Members received a thank you letter from Grace House, Inc. for the Town’s recent donation to their organization.  Grace House, Inc., also provided a list of their Board of Directors and contact information.  Grace House helps women in recovery.

Item # 4 – Mayor Lucas and Council Members noted they are still waiting on a second price quote for a maintenance agreement on the Town’s emergency generators.  The Council plans to make a decision on this matter at the next meeting.   

Item # 5 – The Shenandoah Time Trial will be held on Saturday, July 26, 2014, beginning at 8 a.m. with registrations at Stevens Cottage.  The estimated 200 bicycles will race against the clock through a route that begins in Town and winds its way to Naked Creek and back.  Everyone was invited to come out and greet the bicyclists, which will also have a wounded warrior component.

The Shenandoah Heritage Center will sell food during this event as a fundraiser for Stevens Cottage projects and maintenance.

Town employees will serve as road guards for this event and police officers will assist with traffic control as well.

It was also noted the Page Valley Bicycle Road Race will take place on August 2, 2014, in Stanley.  More information on this race is available by emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Item # 6 – Mayor Lucas stated the 3rd Annual Combat Veterans Association Motorcycle Club will ride in the Bull Run III, which is a motorcycle ride from Manassas to Shenandoah on Saturday, July 26, 2014.   

They are expected to arrive between 12:30 to 1 p.m. for a lunch at the Shenandoah VFW.

Citizens are being urged to stand along their route and wave as they pass by to say THANK YOU to these Veterans.  The route is:  340 S; right on Virginia Ave; left on First St; left on Maryland Ave; left on 11th St to VFW.

Veterans suffering from Traumatic Brain Injury and/or PTSD will receive proceeds of the ride.  More info:  www.cvmavirginia27-2.org

Extreme caution should be used when driving in or around Shenandoah on Saturday.

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Pierce inquired about the cones in the road on Seventh Street.

Town Manager Dovel stated the public works department had to rod out a sewer clog and will need to install a riser on the manhole cover now. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Committee Chairman Kite requested the public works employees remove the vine growing on the railroad tunnel on Maryland Avenue.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

Committee Chairman Pierce stated the Town received the year end budget reports for review.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer reported the following Parks and Recreation News:  Veterans ParkExpansion of the racks to hold more bricks will begin soon.  The new section will be centered next to the existing retaining wall, but will be made exactly like the existing holders.  The new section will not block the existing sections and it will also be visible from the street.  Shenandoah Machine Shop will construct the new racks and it is expected up to 160 more bricks can be installed.  A waiting list is at Town Hall with about 100 names already.  Big Gem Park – Grills have been ordered and will be installed soon.  River ParkJMU Crew Club is repairing their dock and the Town is helping them contact a contractor who may be able to help them in this area.   The JMU Crew Club is a huge asset to our Town and River Park.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Councilman Comer reported the Chamber’s Business After Hours at Stevens Cottage, held on Thursday, July 17, 2014, was a success.  The event was hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation paid for the food served.  There were close to 50 officials and business people attending this event.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Committee Chairman Kite stated Sullivan Mechanical Contractor’s new storage building on US Highway 340 looks really nice and should be given a Community Enhancement Award in the commercial category.

He also noted the house at Virginia Avenue and Fourth Street is almost complete and looks really nice with the new siding installed.  An award will be given to them as soon as they finish cleaning up the construction debris. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

Councilman Hinkle inquired about the proposed golf cart ordinance?

Following a brief discussion, it was the consensus of the Council to not pursue implementing a golf cart ordinance at this time.  Mr. Rudolph brought this suggestion before Council at a previous meeting and a letter will be written to him explaining it is not feasible to implement this ordinance at this time.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

There was nothing further to report during this period.

MAYOR’S REPORT 

There was nothing further to report during this period.

FOR THE GOOD OF THE TOWN 

Fifth District Board of Supervisors Member Dorothy Pendley stated Bobby Fox agreed to allow use of his display windows in his vacant commercial building on First Street and volunteers plan to clean them and display Town History items on a rotating basis.

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to adjourn the meeting at 7:47 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 7/22/14 & Meeting Minutes 7/8/14

Town Council Actions 7/22/14

  1. Page County Economic Development and Tourism Coordinator Stephanie Lillard presented Council with updates and information regarding a LOVE art contest the Town may decide to compete in.  She also reported several businesses are looking to relocate to Page County and a few of them may bring a significant number of jobs.  She is working with them to find suitable spaces to operate out of now.  She is also working with the school system to expose the Junior and Senior high school students to the professional businesses we have working in the County now and to entice more interest in machining, welding, and other types of careers right here at home.  The Page County Technical Center is also developing a welding course this year and may add other courses in the future to meet local industry needs.     
  1. Appointed Francis “Frank” Worley to the Shenandoah Industrial Development Authority for a term through November 13, 2014.
  1. Heard the Town is still trying to get another quote for preventative maintenance on the backup generators.  A decision is expected to be made at the next Council meeting. 
  1. Received the June 2014 Police Report for review and heard the police department has been busy with narcotics arrests and other issues they are dealing with recently.  Speeding along Junior Avenue will be addressed.   
  1. Received a thank you letter from Grace House for the Town’s recent donation to this non-profit organization. They also provided a copy of their Board of Directors along with their contact information.
  1. Heard the 4th Annual Shenandoah Time Trial will be held on Saturday, July 26, 2014 at 9 a.m.   The bicycle racers will begin registration at 8 a.m. at Stevens Cottage.  Everyone was invited to attend to help greet the racers.  The Shenandoah Heritage Center will be selling food as a fundraiser during this event.  Town employees will work as road guards for the in Town portions of the race.  The police department will assist with traffic too.    
  1. The 3rd Annual Combat Veterans Association Motorcycle Club will ride in the Bull Run III, which is a motorcycle ride from Manassas to Shenandoah on Saturday, July 26th.  Arrival will be 12:30 to 1 p.m. for a lunch at the Shenandoah VFW.  Citizens are being urged to stand along their route and wave as they pass by to say THANK YOU to these Veterans.  The route is:  340 S; right on Virginia Ave; left on First St; left on Maryland Ave; left on 11th St to VFW.  Veterans suffering from Traumatic Brain Injury and/or PTSD will get proceeds of the ride.  More info:  www.cvmavirginia27-2.org
  1. Heard the Page Valley Bicycle Road Race will take place on August 2, 2014, in Stanley.  More information is available by email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  1. Parks and Recreation News:  Veterans Park – Expansion of the racks to hold more bricks will begin soon.  The new section will be centered next to the existing retaining wall, but will be made exactly like the existing holders.  The new section will not block the existing sections and it will also be visible from the street.  Shenandoah Machine Shop will construct the new racks and it is expected up to 160 more bricks can be installed.  A waiting list is at Town Hall with about 100 names already.  Big Gem Park – Grills have been ordered and will be installed soon.  River Park – JMU Crew Club is repairing their dock and the Town is helping them contact a contractor who may be able to help them in this area.   The JMU Crew Club is a huge asset to our Town and River Park.
  1. Work Orders were requested for:  remove the vine at the tunnel on Maryland Avenue; install a riser on the manhole on Seventh Street.
  1. Several Community Enhancement Awards will be issued with the next month or so for properties that have been remodeled or upgraded recently.
  1. Council decided a Golf Cart Ordinance was too expensive to undertake at this time.  A letter will be written to Mr. Rudolph explaining the reasons the Council decided not to implement one now. 
  1. Heard the Chamber’s Business After Hours at Stevens Cottage, held on Thursday, July 17, 2014, was a success.  The event was hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation paid for the food served.  There were close to 50 business people attending. 
  1. Dorothy Pendley stated Bobby Fox agreed to allow use of his display windows in his vacant commercial building on First Street and volunteers plan to clean them and display Town History items on a rotating basis. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JULY 8, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, July 8, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager and Juanita F. Roudabush, Assistant Town Manager/MMC.

 

Citizens present were:  Fifth District Board of Supervisor Dorthy Pendley; Luray-Page County Chamber of Commerce President John Robbins; Nancy Boyer; Lynn Fox; and Mike Uram.

 

Media Representatives:  Caleb Soptelean, The Valley Banner.  

 

RECEIVING OF VISITORS

 

# 1 – Mayor Lucas noted the Town awarded the June 2014 Community Enhancement Award to Constance Switzer of 602 Pennsylvania Avenue for recent improvements made to her property.  Mrs. Switzer was unable to attend the meeting and the award will be forwarded to her. 

 

# 2 - Luray-Page County Chamber of Commerce President John Robbins presented updates from the Chamber for April - June 2014.  During this period the Chamber had 5,452 tourists in the office and mailed out 9,104 visitor guides.  During the July 4th weekend, they had 420 people stop in the offices for information and directions.  Both the LurayPage.com and CabinCapital.com websites have been updated to improve content and user ease.  The LurayPage.com now contains information specifically for prospective businesses as well.  They are also optimizing their search engines to try to stay on the first page of Google when a search is done for our area.  200,000 visitor guides have been distributed to visitor centers along the major interstates and throughout the Maryland and DC area.  The Chamber issued scholarships to Page and Luray students and partnered with the school system to set up mock interviews and resume critiques to provide the students with some real world scenarios for future job interviews.  They are gearing up for their Mud Run Adventure Race on September 27th. This is the inaugural event and will be used as a fundraiser for the Chamber.  This may become a yearly event if it is successful enough.

 

Councilman Hinkle stated he had the opportunity to interact with some visitors from out of Town recently and they expressed how pleased they were with how friendly Page County citizens are to tourists in our area.  He noted even when the local visitors center is closed, the citizens of this area never hesitate to provide directions or information to tourists. 

 

Mayor Lucas and Council Members thanked Mr. Robbins for the information and for attending the meeting tonight. 

 

JUNE 24, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on June 24, 2014, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired about police department ammunition purchases and inquired why some invoices were so much cheaper than others? 

 

Mayor Lucas and Council Members reviewed these purchases and noted the Police Department had funds to use prior to the end of the fiscal year.  The price difference will be discussed with Chief Davis when he returns from vacation. 

 

Councilman Jenkins then inquired about where the locks are used that were recently purchased by the Town? 

 

Town Manager Dovel stated the locks are for all the Town’s gates and facilities.  He noted they are all keyed the same and he keeps them in stock for when replacements are needed. 

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated July 8, 2014, in the Combined Accounts Disbursement Warrants #32808 - #32864 in the amount of $179,693.53.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for July 8, 2014. 

 

A Motion was made by Councilman Hinkle, seconded by Councilman Comer, to approve the July 8, 2014 Treasurer’s report in the amount of $1,253,328.36, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received the June 2014 Town Vehicle Gasoline Log for review.

 

Item # 2 – Mayor Lucas and Council Members reviewed a price quote from Fidelity Power Systems for a preventative maintenance agreement for the backup generators.  Following a brief discussion, it was determined the Town would obtain at least one more quote before making a decision on the best choice, before signing a maintenance agreement contract for these Kohler emergency generators. 

  

Item # 3 – Mayor Lucas and Council Members received a memorandum from Chief Davis requesting Corporal Wheeler be promoted to Sergeant and given a $1,000 a year salary increase.  Chief Davis’ memorandum also noted Mr. Wheeler has worked for the Town Police Department for four (4) years now. 

 

Vice Mayor Kite stated Mr. Wheeler and the other officers are doing a great job for the Town.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize promoting Corporal William Wheeler to Police Sergeant with a $1,000 a year salary increase, effective with the next payroll. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 4 – Mayor Lucas and Council Members reviewed cost estimates for a proposed Golf Cart Ordinance.  It was noted the ordinance would cost a minimum of $1,820 to enact, plus there may be some legal fees incurred as well.  No action was taken at this time. 

 

Item # 5 – The Shenandoah Recreation League provided notice the 10U Girls Softball Team won the 2014 Virginia State Championship.  The girls will now travel to North Carolina to compete in the South East Regional Tournament.  They are fundraising for travel expenses related to this tournament at the end of July.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize a $200 donation to the Shenandoah Recreation League for softball travel expenses for the South East Regional Tournament. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 6 – Mayor Lucas and Council Members received a Special Event application from James Madison University’s Recreation Department for a River Festival at the Shenandoah River Park.

 

Councilman Comer stated the James Madison Crew Club has been a great asset to the Town of Shenandoah and he felt allowing the recreation department to have this festival at the River Park would also be a good thing for the Town to do.

 

It was noted JMU also provides their own insurance coverage and may use local non-profits for food preparations.   

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Jenkins, to approve the Special Event Application for James Madison University’s River Festival at the Shenandoah River Park on September 28, 2014 from Noon until 6 p.m.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins) Sergeant

 

Committee Chairman Kite stated the Public Works Department has been very busy repairing water leaks in Town recently. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Mayor Lucas and Council Members complimented the Public Works Department on the good job they did with removing some old broken sidewalk and trimming some brush back in the area along Fourth Street.

 

Following a brief discussion, Christ United Methodist and Fields United Methodist were approved to distribute free home-made ice cream at the Shenandoah River Park on August 17th from 4 p.m. until it is gone.  Left over ice cream may be handed out at other locations in Town.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:    Big Gem Park – Another portable toilet will be placed near the new picnic shelter; the outdoor grills will be installed soon; the ditch has been cleaned out again to help with drainage issues; new rental information signs have been placed in the parks. 

 

Committee Chairman Comer requested a work order to have the shelters at Wig-Wam Village Playground stained/sealed soon.  The play equipment was recently stained by an Eagle Scout candidate with other volunteers, but the shelters were not a part of this project. 

 

Committee Chairman Comer thanked Town Manager Dovel for his extra work in overseeing the picnic shelter construction project and the removal of the broken sidewalk in Town.

 

Committee Chairman Comer explained there is a need for an additional portable toilet at Big Gem Park.  He suggested the existing handicap toilet could be relocated to an area closer to the new shelter and a new portable toilet could be set near the entrance of the park.  He noted the existing portable toilet rental is $110 a month for handicap and the regular toilet will be an additional $65 a month. 

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to authorize an additional portable toilet to be placed at Big Gem Park for the amount of $65 per month. 

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Councilman Comer reported the following: 

 

The Chamber will hold a Business After Hours at Stevens Cottage on Thursday, July 17th at 5:30 p.m.  The event is being hosted by the Shenandoah Heritage Center and the Shenandoah Industrial Corporation is paying for the food served.  Mayor Lucas and Council Members are invited to attend, as well as local business owners. 

 

The owner of the old Genie Plant is in discussion with a prospective tenant who would hire a large number of people for this environmentally friendly business. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite noted everyone should submit recommendations for future nominations as they see work and improvements being done to homes or businesses in the area. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

Committee Chairman Pierce suggested Council should consider entering into a closed session to discuss the vacant Council Seat.

 

At 7:48 p.m., a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to enter into a closed session for the purpose of personnel matters, dealing with the vacant Town Council Seat, as permitted by Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1).

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

At 7:58 p.m., a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to return to open session and certify that to the best of our knowledge only matters lawfully exempted from open meeting requirements under the Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1), and only such matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the meeting by the Town Council.

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to not appoint anyone to fill the vacant Council Seat and wait until it is filled by voters during the Special Election on November 4, 2014. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Mayor Lucas reminded anyone desiring to have their name placed on the ballot for the November Special Election should file the necessary paperwork with the General Registrar on or before August 15, 2014.  Anyone having questions, should contact the General Registrar’s Office at 540-743-3986.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

 

 

 

UNFINISHED BUSINESS

 

Regarding the expensive legal opinion on the proposed property development on Trenton Avenue, Assistant Town Manager/Clerk Roudabush explained the town attorney is still waiting on information from Page County before giving a final opinion.  However, she explained previously the attorney had noted this is basically a private street and the Town Code prohibits development on a private street (not maintained by VDOT or the Town).  Therefore, if the Town were to allow more development in this area, it could possibly be a violation of the Town Code.  If the Town knowingly violated a Town Code regulation, it could make the entire Code less valid if there were ever to be a lawsuit against the Town, according to the attorney.

 

Councilman Hinkle stated obtaining a clear title may become a problem for anyone trying to obtain financing on this property as well.   

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Fifth District Board of Supervisors Member Dorothy Pendley expressed her appreciation for the excellent job the Town Public Works Department did along Fourth Street recently with removal of the broken sidewalk and trimming of the trees.  She also expressed appreciation for the neighbors along this block who are all working together to improve their properties. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:04 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions7/8/14 & Meeting Minutes 6/24/14

Town Council Actions 7/8/14

  1. Chamber President John Robbins presented updates from the Chamber of Commerce for April - June 2014.  During this period the Chamber had 5,452 tourists in the office and mailed out 9,104 visitor guides.  During the July 4th weekend they had 420 people stop in the offices for information and directions.  Both the LurayPage.com and CabinCapital.com websites have been updated to improve content and user ease.  The LurayPage.com now contains information specifically for prospective businesses as well.  They are also optimizing their search engines to be on the first page of Google when a search is done for our area.  200,000 visitor guides have been distributed to visitor centers along the major interstates and throughout the Maryland and DC area.  The Chamber issued scholarships to Page and Luray students and partnered with the school system to set up mock interviews and resume critiques.  They are gearing up for their Mud Run Adventure Race on September 27th. This is the inaugural event and will be used as a fundraiser for the Chamber.  This may become a yearly event if it is successful enough.  

 

  1. Reviewed the June 2014 Town Vehicle Gasoline Log.

 

  1. Reviewed a quote for preventative maintenance on the backup generators.  Will obtain another quote and make a decision soon.

 

  1. Corporal Wheeler was promoted to Sergeant for the Shenandoah Police Department.  Sgt. Wheeler has worked for the Town for four years and will receive a $1,000 a year salary increase, effective with the next payroll.

 

  1. Council reviewed cost estimates for adopting a golf cart ordinance.   The estimated cost would be $1,820, plus any legal expenses that may be involved.  Council did not take any action at this time.

 

  1. Received notice the Shenandoah Recreation League 10U Girls Softball won the 2014 State Championship and are conducting fundraisers for travel expenses to the South East Regional Tournament in North Carolina July 16th through July 19th.  The Town authorized a $200 donation for this purpose. 

 

  1. Approved a Special Event Application for JMU Recreation Department to hold a River Fest at the Shenandoah River Park on September 28th from Noon until 6 p.m.  The River Fest is to promote awareness of outdoor recreation opportunities to JMU students.

 

  1. Heard the Public Works Department has been busy repairing water leaks.

 

  1. Complimented the Public Works Department on the good job they did with removing some old broken sidewalk and trimming some brush back in the area along Fourth Street.

 

  1. Authorized Christ United Methodist and Fields United Methodist to distribute free home-made ice cream at the Shenandoah River Park on August 17th from 4 p.m. until it is gone. 

 

  1. Parks and Recreation News:  Big Gem Park – Another portable toilet will be placed near the new picnic shelter; the outdoor grills will be installed soon; the ditch has been cleaned out again to help with drainage issues;  new rental information signs have been placed in the parks. 

 

  1. The Chamber will hold a Business After Hours at Stevens Cottage on Thursday, July 17th at 5:30 p.m.  The event is being hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation is paying for the food served.  Local business owners are invited to attend this event, which is a great networking tool. 

 

  1. Heard the owner of the old Genie Plant is in discussion with a prospective tenant who would hire a large number of people for this environmentally friendly business. 

 

  1. Following a brief closed session, Council decided not to fill the vacant Council seat and wait until the Special Election in November.  Anyone desiring to have their name on the ballot for the Special Election in November should complete the necessary paperwork and file it with the General Registrar on or before August 15, 2014.  Anyone having questions should call 540-743-3986.

 

  1. Fifth District Board of Supervisors Member Dorothy Pendley expressed her appreciation for the excellent job the Town Public Works Department did along Fourth Street recently with removal of the broken sidewalk and trimming of the trees.  She also expressed appreciation for the neighbors along this block who are all working together to improve their properties. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JUNE 24, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, June 24, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

 

Citizens present were:  Dorthy Pendley; Nancy Boyer; Lynn Fox; Hunter Lucke; Craig Lancto; Lisa Woods; Dolan Housden; Ian Rudolph; Susan Painter; Steve Painter; Brenda Haggett; Sue Kite; Sharon Shenk; Amenda Wood; Joyce Comer Shifflett; and Mike Uram.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

# 1 - Dorothy Pendley addressed Council regarding a proposed Farmers’ Market in Shenandoah.  She noted a group of concerned citizens (currently known as The Group) have started to organize themselves to help our Town grow and prosper and having a Farmers’ Market was the first idea they chose to work on.  Members of The Group provided some information regarding Farmers’ Markets for Council’s review, including information from the Luray Farmers’ Market.   

 

Following questions, she explained they will hold the market on Saturday’s and have the vendors pay a fee to sell produce, while utilizing local produce vendors as much as possible.  They also plan to have other vendors and yard sale tables, as well.  This should help cut down on yard sales spread throughout Town, and have them consolidated into one place.  They are looking at locating the market at the old Shenandoah Pharmacy lot and if that area does not work out, then they will look at the Shenandoah Machine Shop parking lot.  They have been in discussions with both property owners about the proposed locations.  She introduced Steve and Susan Painter who work with the Farmers’ Market in Luray.

 

Steve Painter stated he is the Director of the Luray Farmers’ Market and his wife Susan serves on the Board of Directors.  He explained the Luray Farmers’ Market operates every Saturday in season and started with just six (6) vendors.  Their market has grown to an average of 20 to 25 vendors weekly.  Regarding permitting, he noted the Town of Luray began the market in order to obtain grant funding to remodel the train station and one requirement was having a Farmers’ Market.  Therefore, they waived all business license requirements for vendors operating in the market.   

 

Following questions by Mayor Lucas and Council Members, Mrs. Pendley explained The Group plan to operate Shenandoah’s market very similar to Luray’s, where they would set up a board of directors, set up a bank account, and use the proceeds to increase the size of the market, buy materials, advertising, and/or for other Town projects. 

 

Mr. Painter conceded there would be some competition between Shenandoah’s Market and Luray’s Market, and noted Shenandoah may want to consider choosing a Friday rather than a Saturday to start up.

 

Nancy Boyer stated when she first mentioned the idea of a Farmers’ Market, she envisioned it as a way to bring the community together and show others what a kind and loving community we have here.  She noted the vendors would rent a space for a small fee and then help draw tourists into our Town with upper scale artists and paintings, while providing additional space for local growers to sell their fresh produce.  She reported each vendor would be required to sign a waiver of liability.  She explained this venture would not take a lot of money to start up, but would be something to bring the community together as it could also act as a “meet and greet” to highlight the great qualities of our Town.

 

The Group Member and local business owner, Brenda Haggett stated she fully supports the idea of a Farmers’ Market, as she does not feel it would have an adverse impact on existing businesses.  She stated the Shenandoah Market would try to keep direct competition at the market to a minimum.  She also stated local businesses would have the opportunity to purchase products to sell in their stores the rest of the week, and they could also rent a booth to sell their own wares on Saturday of each week at the market.  She explained The Group needs Council to let them know if there are any ordinances that would prevent a venture like this Farmers’ Market and what, if any, permits would be required from the Town? 

 

Several ideas were discussed regarding the collection of sales tax at the Farmers’ Market and it was noted this would be something each vendor would be required to do individually.  It was noted sales tax is not required for local growers selling produce, but would be required for candle sales or other retail type items, just like any other store in Virginia. 

 

Assistant Manager Roudabush explained state law also exempts produce sales that are grown and sold by the grower from the business license requirements.  However, she noted sales of other items would require a business license, unless the Council decided to waive them for Farmers’ Market vendors.  The Town of Luray waived the business license requirements for anyone selling at their Farmers’ Market.

 

Mayor Lucas stated he was not opposed to a Farmers’ Market in Town, but expressed concerns for local businesses who are already struggling.  He inquired if The Group had polled other local business owners to determine how a Farmers’ Market may affect them?

 

Brenda Haggett reiterated she does not feel the market will adversely impact local businesses, and in fact feels they could grow and prosper due to the market being here.  As an example she noted, the local grocery store may get more customers as people purchasing produce at the market will be more likely to stop at the IGA for other items to prepare a full meal.  Also, the market will only operate one (1) day a week and will help draw tourists to our Town who are likely to shop in other local stores as well. 

 

Councilman Pierce stated the local grocery store already does something similar when they allow bake sales in front of their store.  People stop to buy the baked goods and often times go in the store to purchase other items too. 

 

Mrs. Pendley stated their intentions are to help all businesses grow and prosper, while having this Farmers’ Market in Town. 

 

Nancy Boyer inquired if the Town Planning Commission could supervise Shenandoah’s Farmers’ Market and if the vendors could pay a fee to the Town?

 

It was the consensus of the Council that the Town should not be involved in the Farmers’ Market, noting it is not something the Planning Commission should oversee at all.  It was noted any food vendors would be required to obtain the necessary health permits and abide by all state and local regulations for food sales.  It was also noted the Farmers’ Market would have to check into their own insurance requirements as it would not be covered under the Town’s insurance.

 

Vice Mayor Kite stated he did not feel the Town should be involved in the Farmers’ Market at all, but should waive the permitting requirements to assist them with getting it started in Town. 

 

Councilman Jenkins inquired if the Council should take any action at this point or wait until The Group has set up as their own entity? 

 

Council Members agreed any approvals could be given for the proposed Farmers’ Market.

 

Therefore, a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize waiving the business license fees for the proposed Shenandoah Farmers’ Market.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

# 2 – Ian Rudolph addressed Council regarding the possibility of a golf cart ordinance in Town.  He noted they previously thought the Virginia Department of Transportation (VDOT) would prohibit them in Town, but have now learned this is not the case.  He stated the Town of Stanley’s streets are also owned by VDOT, but Stanley is in the process of implanting a golf cart ordinance to allow them in their Town.  He reported it would be up to the Council to decide upon certain restrictions and then other items are required to be in the ordinance to comply with state law. 

 

Chief Davis compiled information for Council’s review and noted he is not for or against a golf cart ordinance.  He stated if Council agrees to pursue a golf cart ordinance, then he would want it to contain rules to give the Town and Police authority to address any issues.  He referred Council to the Town of Elkton’s Ordinance as a good model to help cover any issues, if they pursue this matter.   He also noted he has a copy of the Town of Stanley’s proposed ordinance to use as a reference, as well.   

 

It was discussed there may be designated areas where golf carts could cross U.S. Highway 340, but the carts could not be driven on the highway, unless the Town requested and VDOT approved lowering the speed limit in Town to 25 mph on all streets.  Mayor and Council Members noted lowering the speed limit to 25 mph on U.S. Highway 340 would not be a viable option, since it is a main thoroughfare in Town. 

 

Councilman Jenkins noted this ordinance is likely to be costly to implement and not a lot of people own golf carts in Shenandoah.  He suggested a feasibility study be conducted to determine the potential costs involved prior to making a decision and to especially consider the legal opinion costs on this proposed ordinance. 

 

Councilman Hinkle suggested contacting the Virginia Municipal League to determine if they already have a model ordinance in place. 

 

Councilman Comer inquired if Chief Davis knew how many people actually use the golf carts in Elkton now that they have adopted the ordinance allowing them?

 

Chief Davis stated yes, the Elkton Police Chief reported originally they had 10 to 12 people interested in the ordinance, but only have 2 or 3 who actually use them regularly on the streets in Town.

 

Nancy Boyer stated Council should consider contacting a James Madison University graduate student to help with legal research and to utilize legal opinions already in place from surrounding localities, rather than pay the high cost of obtaining a separate legal opinion. 

 

Mr. Rudolph suggested the Town also consider setting up a yearly user fee for golf carts to help re-coup any expenses to the Town.  He noted this fee could be similar to the vehicle license fee currently in place. 

 

Following a brief discussion, it was the consensus of the Council to conduct a feasibility study prior to making any decisions on a proposed golf cart ordinance. 

 

JUNE 10, 2014 REGULAR MEETING MINUTES:

 

Councilman Pierce stated there is one correction needed in the draft of the June 10, 2014 minutes.  He noted the closed session statement has Councilman Sampson inserted in them and he is no longer serving on Council, so his name should be removed and the appropriate current Council Member’s name inserted in its place. 

 

Assistant Manager/Clerk Roudabush explained this was due to a copy and paste error from past minutes where a closed session was held two (2) years ago and this would be corrected.    

 

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on June 10, 2014, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated June 24, 2014, in the Combined Accounts Disbursements Warrants #32761 - #32807 in the amount of $57,862.41.

 

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for June 24, 2014. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the June 10, 2014 Treasurer’s report in the amount of $1,259,159.22, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Council requesting the Town Hall employees be allowed to close the offices to the public on July 9-11, 2014, to allow time to close out the books for the previous fiscal year and set up the books for the new fiscal year.  Also, staff will start on audit preparations for Fiscal Year 2013-2014.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize closing Town Hall to the public on July 9 through July 11, 2014, to allow staff time to close out and set up new books, and make preparations for the audit of 2013-2014. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas noted there is one vacancy on the Town Planning Commission due to the resignation of Gary Patterson.  He then read a letter from Craig Lancto expressing his interest in serving on the Town Planning Commission to fill this vacancy.

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to appoint Craig Lancto to fill the vacancy on the Town Planning Commission through November 2014.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

It was noted in November 2014, Mr. Lancto will be eligible for re-appointment for a full four-year term. 

  

Item # 3 – Mayor Lucas and Council Members received a thank you card and photo from Page County High School Lady Panthers Softball Team for the Town’s donation to assist with their travel expenses.  The Team went on to win the 2014 VHSL State Softball Championship.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite inquired about the status of the new water line being installed along Shenandoah River Road? 

 

Town Manager Dovel explained the new water line extension on Shenandoah River Road is almost complete, but they still need to pay the tap fees and the homes still have to be connected to the line   

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following a brief discussion, Town Manager Dovel reported the Virginia Department of Transportation plans a complete paving job for Route 602 (Maryland Avenue) and along Eighth Street between 602 and Denver Avenue.  They recently did some patching work in Town too, but he believes they are finished with the smaller paving jobs.

 

After questions, Town Manager Dovel reported the sidewalk will be removed along Fourth Street soon and gravel will be installed in its place.  The concrete has protruded up due to tree roots in this area.

 

Regarding drainage issues on Third Street, Town Manager Dovel explained the homeowner has a dirt basement and for as long as he can remember water drains into their basements after rain storms.  He noted VDOT installed new curb and gutter on the homeowner’s side of the street, and Town employees looked for a drain the owner reported clogged in the rear of the home, but it could not be located.  VDOT has looked at this issue before and they have stated there is nothing more that can be done at this point.    

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce reported the May 2014 Budget Reports were received for review. 

 

He then inquired when the old unpaid real estate taxes would be removed from the budget reports? 

 

Town Manager Dovel stated he would check with Treasurer Breeden to determine when they could be removed off the books. 

 

Councilman Hinkle stated having old unpaid taxes on a localities books is not an unusual situation, as most counties have a lot of unpaid taxes on record.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:   Big Gem Park – The new picnic shelter is almost complete and has already been rented in August. 

Councilman Pierce inquired if the grills have been installed yet? 

Committee Chairman Comer stated no, but will be put in soon near the new shelter.  The picnic tables are scheduled to be delivered soon as well. 

 

Councilman Pierce stated he felt Committee Chairman Comer did an excellent job of overseeing this project and he felt it would be an asset to the Town for many years to come. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

 There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite reported a Community Enhancement Award will be presented at the next meeting and noted everyone should submit recommendations for future nominations as they see work and improvements being done to homes or businesses in the area. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

Committee Chairman Pierce stated a part-time public works employee has decided to retire in a few months and Trey Pendleton has expressed an interest in obtaining full-time employment.  He currently works part-time for the Town and is doing an excellent job.  He stated he would like to recommend Mr. Pendleton be promoted to full-time status with full benefits.  He noted Mr. Pendleton would be required to obtain a Commercial Driver’s License (CDL) as a condition of employment and would be subject to a six (6) month probationary period.

 

Therefore, a Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to promote Trey Pendleton to full-time status in the public works department with a salary of $18,000 per year, with a $1,000 salary increase after obtaining a CDL license, within six (6) months, which is also a condition of continued employment. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Following questions, Council Members noted they are slated to discuss the vacant Council seat at their next meeting on July 8, 2014.

 

POLICE REPORT

 

There was nothing further to report during this period.

UNFINISHED BUSINESS

 

Regarding the expensive legal opinion on the proposed property development on Trenton Avenue, Assistant Town Manager/Clerk Roudabush explained the town attorney is still waiting on information from Page County before giving a final opinion.  However, she explained previously the attorney has noted this is basically a private street and the Town Code prohibits development on a private street (not maintained by VDOT or the Town).  Therefore, if the Town were to allow more development in this area, it could possibly be a violation of the Town Code.  If the Town knowingly violated a Town Code regulation, it could make the entire Code less valid if there were ever to be a lawsuit against the Town, according to the attorney.

 

Councilman Hinkle stated obtaining a clear title may become a problem for anyone trying to obtain financing on this property as well.   

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas reported the Town will review a property where the neighbor complains the fence row is overgrown, which causes snakes and ticks in the area. 

 

Mayor Lucas and Council Members then sent congratulations and appreciation to Mark Armentrout on his 40th Anniversary with the Town.  Mr. Armentrout serves as the Public Works Foreman and Mayor and Council noted their appreciation for his past and continued service to the community in this position.  They noted the Town is especially fortunate to have Mr. Armentrout with his vast knowledge of the water and sewer systems and his ability to correct any problems within them.  There will be an employee luncheon on June 26th at 11:30 a.m. at Town Hall to celebrate this milestone.        

 

 

 

FOR THE GOOD OF THE TOWN 

 

# 1 - Hunter Lucke stated he received notice that someone, not directly connected with the Town, had recently taken photographs of his property and were inquiring about the number of vehicles on the property and along the street.  He requested if anyone had issues with the number of vehicles on his property, then he wished they would contact him directly. 

 

Chief Davis reported the vehicles on the street are properly licensed and tagged, and therefore, they all comply with Town Code regulations. 

 

Mayor and Council noted the Town did not initiate any action and they are currently satisfied with Mr. Lucke’s property and his willingness to comply with regulations.

 

# 2 - Dolan Housden also requested if anyone had issue with his property, they also contact him directly rather than take pictures and spread them throughout Town. 

 

# 3 - Nancy Boyer thanked the Council for the many positive things going on in Town, especially the River Park and the new shelter at the Big Gem Park.  She stated both are great assets for our community.  She pointed out years ago; she was much like the rest of the citizens and often criticized the things in the community.  However, she noted now that she has had the opportunity to become more involved, she realizes much work has already been completed and the Town has many wonderful assets and qualities.  She thanked everyone who is assisting her with the hymn sing at the River Park on Saturday.     

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 8:44 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
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