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Town Council Actions May 28, 2013
1) Approved the 2013-2014 Fiscal Year Budget. The public hearing was held on May 14th
2) Received an invitation to the Northern Shenandoah Valley Regional Commission’s networking dinner on June 20th at 5 p.m. The meeting and dinner will be held at Lord Fairfax Community College in Middletown. RSVP by June 13th to
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or 540-636-8800.
3) Received a thank you letter from the Shenandoah High School Alumni Association for the Town’s assistance in selling tickets for their annual banquet. 190 people attended this banquet.
4) Shenandoah High School Alumni Association awarded two (2) scholarships. Page County High School students Rachel Zwanzig received a $1,200 scholarship and Krislyn Knighton received a $500 scholarship.
5) Approved the water connection application of Rosemary Comer at 322 Massanutten Avenue.
6) Council will continue to review the yard sale ordinances from surrounding localities to determine what portions they may desire for our Town.
7) Approved the location for a firearms training grounds for the Shenandoah Police Department. The property is owned by the Town and doing firearms training here will save the department money in traveling to another facility. The Officers are required to qualify twice a year for service weapons training with the Department of Criminal Justice Service. The Police Department will take care of all the work involved with making the training area, which will have two (2) different embankments behind the location where the firearms will be shot into.
8) Mayor and Council thanked the Police Department for all the work they have done in remodeling their buildings, and for the work they will do on this training ground area.
9) Mayor and Council thanked all Town employees and all Volunteers who worked before, during, and after the 16th Annual Memorial Day Festival and Parade.
10) Council will continue to review whether or not to accept debit and credit cards. The Town will be assessed a charge whenever a card is used and the Treasurer is researching how much the Town can recoup in these charges. Council will decide if they want to accept cards, and whether or not they want to charge a fee for their use.
11) Agreed to award a Community Enhancement Award for a resident who is currently remodeling their resident. This award will be presented when the work on the house is completed.
12) Heard volunteers are needed for the Clean the Bay Day on June 1, 2013, at 9 a.m. at the Shenandoah River Park. Volunteers with and without boats are needed to conduct this annual river and riverbank clean up. Contact Councilman Richard Pierce at 540-652-6277 if you would like to volunteer.
13) Requested work orders: pressure wash the tires at the Cannon and seal it with polyurethane; water leak at the intersection of Maryland & 11th Street; repair boards at Wig-Wam Village – steering wheel and cover up the graffiti that has been drawn in the park.
14) Parks and Recreation News: 4 new picnic tables will be ordered and placed throughout the parks. Prices are being obtained for sealing Wig-Wam Village and First Street tables, benches, fence, and equipment. Cannon – Agreed to leave the cannon painted black. Big Gem Park – 2 loads of topsoil are being obtained for free. The Town will use one load and the Shenandoah Beautification will use the second load. The surveys received have been to leave Big Gem Park for recreational purposes. More pond chemicals will be put in the pond to clean it back up
There being no questions or comments, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated April 23, 2013, in the Combined Accounts Disbursements Warrants #31637-31689 in the amount of $125,032.03.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
TREASURER'S REPORT: Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 14, 2013.
A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the May 14, 2013, Treasurer’s report in the amount of $1,085,073.70, as read.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
CORRESPONDENCE
Item # 1 – Mayor Lucas read a memorandum regarding the need to repair or replace the roof at Town Hall and to repair the roof at the Parks and Recreation building. Estimates were received from Don Largent Roofing for both jobs.
Following a brief discussion, a Motion was made by Councilman Comer, seconded by Councilman Lowe, to authorize repairing the roof at Town Hall and the repairing the roof at the Parks and Recreation building in the amount of $1,345, with monies transferred from Capital Improvement Account, for Don Largent Roofing to do the work.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 2 – Mayor Lucas read a memorandum from Treasurer Breeden regarding the need to transfer funds from the General Capital Improvement Account to the General Fund for reimbursement of the following bills:
Louderback Implement Co. $2,145 for a bucket and forks for the skid loader; Farm Bureau $1,039.63 for culvert; J. Rex Burner $4,168 for pipe; and Hensil Good $1,750 for paving.
Following a brief discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to authorize transferring a total of $9,102.63 from the General Capital Improvement Account to the General Fund for reimbursement for bills paid, as presented.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 3 – Mayor Lucas read a letter from Page County High School 2013 Class President Ryan Cubbage requesting the Town make a donation for their Baccalaureate Service to be held on Sunday, June 2, 2013, at 3 p.m., in the PCHS auditorium.
Mayor Lucas noted the Town has funds left in the scholastic line item to donate for this purpose.
A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize a $100 donation to the Page County High School Class of 2013 for use at their Baccalaureate Service.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 4 – Mayor Lucas noted the Town received a special event application from Thomas Morris and April Lucas to hold a cruise in on June 22, 2013, from 7 a.m. until 1 p.m. at the Shenandoah Volunteer Fire Company carnival grounds. The cruise in will benefit St. Judes.
A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to approve the special event application for a cruise in on June 22, 2013, from 7 a.m. until 1 p.m., contingent upon the group also obtaining approval from the Shenandoah Volunteer Fire Company for use of the carnival grounds for this purpose.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 5 – Mayor Lucas read a memorandum from Treasurer Breeden requesting permission to close the offices on July 10-12, 2013 to allow staff time for training, audit preparations, and closing the old fiscal year books and setting up the new fiscal year books.
A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize closing the Town Hall to the public on July 10, 11, and 12, 2013, to allow for training, audit preparations, and closing old fiscal year books and setting up new fiscal year books.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 6 – Mayor Lucas and Council Members received information from the Virginia Department of Transportation regarding a public hearing on June 4, 2013, at 6 p.m. at Northside High School, 6758 Northside High School Road, Roanoke, VA, for review and comments on projects and programs to be included in their six-year plan. Those desiring to comment, but unable to attend the public hearing, may also email or mail their comments to
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or Programming Director 1401 E. Broad Street, Richmond, VA 23219.
Item # 7 – Mayor Lucas noted volunteers are needed for the Clean the Bay Day on June 1, 2013, at 9 a.m. at the Shenandoah River Park. Volunteers with and without boats are needed to conduct this annual river and riverbank clean up. For more information, citizens may contact Councilman Richard Pierce at 540-652-6277.
Item # 8 – Mayor Lucas and Council Members received the April 2013 Town Vehicle Gasoline Log for review.
Item # 9 – Mayor Lucas and Council Members received the April 2013 Police Report for review, which now includes the odometer readings for all patrol vehicles.
Police Chief Davis also reported his department made an arrest in the recent vehicle and vending machine breaking and entering. The suspect made a full confession and was charged with the crimes. To deter or prevent similar crimes, Chief Davis reminded citizens to lock their vehicles, as the vehicles were unlocked in every incident where items were taken from them.
Item # 10 – Mayor Lucas and Council Members received a letter from the Shenandoah Valley Electric Cooperative (SVEC) explaining the recent power outages were due to equipment and material failures while they were rebuilding parts to improve the system. Also, SVEC noted they are upgrading several areas to make improvements in the distribution system in and around Shenandoah. The company is doing its best to minimize interruptions in service, as the repairs and replacements are being made.
Item # 11 – Mayor Lucas noted it is National Police Week, which is a time to thank all law enforcement personnel. Mayor Lucas and Council Members thanked Chief Davis and the Officers for all the great work they do in protecting our citizens. Mayor Lucas suggested Council consider paying for a meal for each of the Police Officers in recognition of their service to our community. Vice Mayor Kite suggested their spouse also be included in this offer to reimburse a meal for the Police Officers.
Therefore, a Motion was made by Councilman Lowe, seconded by Vice Mayor Kite, to authorize reimbursing the Police Chief and each Officer a meal, at a restaurant of their choice, for themselves and their spouse.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 12 - Mayor and Council received an invitation to a dutch treat luncheon by Congressman Bob Goodlatte on Monday, June 3, 2013, at 11:30 a.m. at the Mimslyn Inn in Luray.
COMMITTEE REPORTS
WATER & SEWER
(Chairman Kite and Councilmen Comer and Jenkins)
Town Manager Dovel reported the Public Works Department would be repairing several water leaks tomorrow.
A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to approve a water tap connection for Ron and Trudy Comer at 348 Massanutten Avenue, as presented.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Vice Mayor Kite stated this property is located inside the Town limits.
STREETS & PUBLIC PROPERTY
(Chairman Kite and Councilmen Comer and Hinkle)
Councilman Pierce reported there is at least one residence in Town who holds yard sales many times throughout the year and they are mainly selling new items at this yard sale. He explained the Police Chief contacted the Commonwealth Attorney who has suggested Council contact the Town Attorney Blatt, as the Police Department does not have the legal authority to be on the property at this time. Therefore, if the police were to go on this property to shut down this yard sale, it would not hold up in Court if they had to make an arrest regarding this issue. He provided Council with a copy of yard sale ordinances from the Town of Luray and the Town of Elkton for review and noted if the Town adopted an ordinance, it would be a legal recourse for those who hold multiple yard sales or sell new items rather than used items.
Following a brief discussion, Council agreed to review these ordinances and determine if something similar should be adopted in Shenandoah. Once an ordinance has been devised, the Council can send this information to Town Attorney Blatt for final review.
Councilman Lowe stated there is still one tree at Big Gem Park that is still hanging over the electric line that will need to be removed.
POLICE, SAFETY, & JUDICIAL
(Chairman Kite and Councilmen Hinkle and Lowe)
Chief Davis reported the Police Department was able to obtain a Dodge pickup with a utility bed, at no cost, from military surplus. The Public Works Department will be able to use this vehicle, as well. They also obtained a trailer that included a 10 kw generator with only 34 hours of usage on it.
Chief Davis also reported Police Department’s drug take back program was very successful and many citizens utilized this service to properly dispose of outdated or unwanted medications.
Chief Davis noted during the month of May 20 – June 20, 2013, the Police Department will be conducting their annual click it or ticket program. He noted it is safer and the law to buckle up.
TAXATION & FINANCE
(Chairman Pierce and Councilmen Kite and Lowe)
Committee Chairman Pierce noted the Budget Reports were received for review.
PARKS & RECREATION
(Chairman Comer and Councilmen Lowe and Pierce)
Committee Chairman Comer reported a weeping cherry tree was donated and planted at Big Gem Park. He then reported the following Parks and Recreation News:
Parks and Recreation News: P&R Building - electric bill went down $128 since the electric heater was shut off in the office and the weather has warmed up. Big Gem Park – Volunteers are still needed to cut downed trees on the trails and within the park and they can keep the firewood. Volunteers must sign up at Town Hall prior to working in the park. Veterans Park – Shenandoah Machine Shop is donating materials and labor to construct extensions for the sleeves to allow for more engraved bricks to be added. Also, they will design some posts to help stabilize the existing wall more as well. More concrete will be poured around the bases as additional support too. Wig-Wam Village Playground – The entire playground along with both sides of the fence, need to be stained/sealed. Prices will be obtained.
Following a brief discussion, Council authorized ordering a couple more picnic tables for use at Big Gem Park, near the playground area.
INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT
(Chairman Jenkins and Councilmen Comer and Pierce)
Committee Chairman Jenkins suggested the Council be thinking of possible incentives to add to the Enterprise Zone if the County is successful in their application to have it in Page County. He noted one possibility is the tax abatement program previously used in the First Street area when the grant was underway.
COMMUNITY SERVICE
(Chairman Kite and Councilmen Jenkins and Pierce)
Councilman Hinkle inquired if Mayor Lucas and Council Members would be participating in the parade and attending the VIP luncheon at Stevens Cottage on May 25th?
Mayor Lucas noted there would be two (2) cars in the parade for Mayor and Council Members.
Everyone noted they would be attending, except Councilman Pierce, who will be out of Town for a grandchild’s high school graduation.
Councilman Hinkle stated U. S. “Jack” Rinaca will be the grand marshal of the parade this year. Jack has served our community his entire life and also served our country, earning a purple heart while serving in the military.
Councilman Pierce stated School Superintendent Dr. Power is planning to attend an upcoming Council meeting to discuss a sign at the Shenandoah Elementary School designating it as the oldest continuously operating school in Virginia.
PERSONNEL
(Chairman Pierce and Councilmen Hinkle and Lowe)
Committee Chairman Pierce noted the Town would begin advertising for a full-time person in the Public Works Department soon. The new employee will begin work on July 1, 2013.
POLICE REPORT
There was nothing further to report during this period.
UNFINISHED BUSINESS
There was nothing to report during this period.
NEW BUSINESS
There was nothing to report during this period.
TOWN MANAGER’S REPORT
Following discussion, Council authorized Town Manager Dovel to obtain prices for a sewer jet machine as the one the Town purchased used in the 90’s is no longer working properly. It is estimated this machine will likely cost $50,000 or more. The Town of Elkton has been assisting Shenandoah to unclog main sewer lines.
MAYOR’S REPORT
Mayor Lucas reported the Annual Memorial Service will begin at 9 a.m. on Saturday, May 25th at the Shenandoah VFW to honor all Veterans. At this service several local Veterans will be honored, along with the memory of one gentleman who was born and raised in Lexington, VA and died in Afghanistan in June of 2012. He explained nine (9) of this Veteran’s family will be traveling from Lexington and Yorktown to attend this service. Mayor Lucas invited everyone to attend to honor all Veterans and this special young man and all others who truly gave all for our freedoms.
Mayor Lucas stated he participated in the ceremony recognizing Page County’s Appalachian Trail designation in Luray on May 11th. He noted the other Mayors in the County also participated and it was a very nice ceremony. The designation will be useful as another tool to market our area.
FOR THE GOOD OF THE TOWN
Mike Uram thanked Mayor Lucas and Council Members for their assistance with helping to advertise the recent Triad Conference for Seniors. He noted he appreciates all of Mayor Lucas and Council’s assistance, especially for everything they do for Veterans.
ADJOURN
There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 8:45 p.m.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
APPROVED: ATTESTED:
_________________________ _______________________
Clinton O. Lucas, Jr., Mayor Juanita Roudabush, Clerk
MINUTES
TOWN COUNCIL
TOWN OF SHENANDOAH
PUBLIC HEARING
Fiscal Year 2013/2014 BUDGET
MAY 14, 2013
The Shenandoah Town Council held a public hearing on Tuesday, May 14, 2013, beginning at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.
The meeting began with the Pledge of Allegiance.
ATTENDANCE: Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David M. Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.
Council Members absent were: None.
Other Town Officials present were: Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.
Citizens present were: Martha Shickle, of the Page County Economic Development Authority; Mike Uram; and Page County High School students Bethany Meadows; Justice Lane; and Justin Shifflett.
Media Representatives: None.
CALL TO ORDER: Mayor Lucas opened the public hearing at 7:00 p.m. He stated the purpose of this public hearing is to discuss the proposed Fiscal Year 2013/2014 Budget for the Town of Shenandoah. He noted each member received a copy of the proposed budget for review. He also stated the proposed budget was advertised in the local newspaper and a copy has been on display in the town office for the public to review.
Mayor Lucas inquired if there was anyone present to speak for the Fiscal Year 2013/2014 Budget?
No one present spoke for the proposed Fiscal Year 2013/2014 Budget.
Mayor Lucas inquired if there was anyone present to speak against the Fiscal Year 2013/2014 Budget?
No one present spoke against the Fiscal Year 2013/2014 Budget.
Mayor Lucas noted the Town is very fortunate to have Town Manager Dovel and Treasurer Breeden, both of whom made the budget process very easy for the Council. He noted the Council only had to hold to short budget workshops to complete the process.
Councilman Pierce stated the Fiscal Year 2013/2014 Budget does not include any increases in tax rates. He stated the only rate change was just $1.00 a month on the refuse charge for residents and $2.00 a month on the refuse for businesses.
Mayor Lucas stated the Town was very fortunate to only have to have this small increase in refuse rates. He noted the Council did a very good job on the budget.
There being no further comments, Mayor Lucas noted the Council plans to adopt the budget at their meeting on May 28, 2013.
ADJOURNMENT: A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 7:05 p.m.
Members vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
APPROVED: ATTESTED:
___________________________ _______________________
Clinton O. Lucas, Jr., Mayor Juanita Roudabush, MMC
MINUTES
TOWN COUNCIL
TOWN OF SHENANDOAH
REGULAR MEETING
MAY 14, 2013
CALL TO ORDER: The Shenandoah Town Council held its regular meeting on Tuesday, May 14, 2013, at 7:06 p.m., with Mayor Clinton O. Lucas, Jr., presiding.
The Pledge of Allegiance was held at the previous public hearing.
ATTENDANCE: Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David M. Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.
Council Members absent were: None.
Other Town Officials present were: Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.
Citizens present were: Martha Shickle, of the Page County Economic Development Authority; Mike Uram; and Page County High School students Bethany Meadows; Justice Lane; and Justin Shifflett.
Media Representatives: None.
RECEIVING OF VISITORS
Martha Shickle of the Page County Economic Development Authority presented the proposed Virginia Enterprise Zone for Page County, which will include property located in the Towns as well. She explained the Enterprise Zone Program is a 20 year program intended to promote investment in real property and for the creation of jobs. She noted Page County will be submitting an application to be a partner with the State in this program, which will include incentives for business and industry to locate here. Although it is a very competitive process to obtain approval in an Enterprise Zone, there are at least four open spots to be had and Page County has decided to apply. The application includes three (3) separate areas, located in and around the three (3) Towns in our County. Taking into consideration the Council’s desires, the proposed Enterprise Zone for Shenandoah will include areas on the North and South end of Town. She provided Council with a map of the proposed area, along with the final recommendations of the Page County Economic Development Authority. She presented a power point presentation with a full explanation of the Virginia Enterprise Zone Program. She explained the Town does not have to commit to anything, but it would be helpful if they considered supporting the application and also determine if there are any other incentives the Town would like to offer in addition to the incentives being offered by the County.
Following a review of the documents and questions, Ms. Shickle stated Page County receives some points due to the high unemployment rate and we are the only area within the Valley who is planning to apply for this designation. In closing, Ms. Shickle noted the Board of Supervisors has scheduled a public hearing for May 21, 2013, at the Stanley Elementary School, to hear comments on the proposed Enterprise Zone in Page County.
Following a brief discussion, a Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to fully support the Virginia Enterprise Zone application, location, etc., as presented.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
APRIL 23, 2013, REGULAR MEETING MINUTES:
A Motion was made by Councilman Lowe, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on April 23, 2013, as presented.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
APPROVAL OF BILLS:
There being no questions or comments, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated April 23, 2013, in the Combined Accounts Disbursements Warrants #31637-31689 in the amount of $125,032.03.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
TREASURER'S REPORT: Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 14, 2013.
A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the May 14, 2013, Treasurer’s report in the amount of $1,085,073.70, as read.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
CORRESPONDENCE
Item # 1 – Mayor Lucas read a memorandum regarding the need to repair or replace the roof at Town Hall and to repair the roof at the Parks and Recreation building. Estimates were received from Don Largent Roofing for both jobs.
Following a brief discussion, a Motion was made by Councilman Comer, seconded by Councilman Lowe, to authorize repairing the roof at Town Hall and the repairing the roof at the Parks and Recreation building in the amount of $1,345, with monies transferred from Capital Improvement Account, for Don Largent Roofing to do the work.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 2 – Mayor Lucas read a memorandum from Treasurer Breeden regarding the need to transfer funds from the General Capital Improvement Account to the General Fund for reimbursement of the following bills:
Louderback Implement Co. $2,145 for a bucket and forks for the skid loader; Farm Bureau $1,039.63 for culvert; J. Rex Burner $4,168 for pipe; and Hensil Good $1,750 for paving.
Following a brief discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to authorize transferring a total of $9,102.63 from the General Capital Improvement Account to the General Fund for reimbursement for bills paid, as presented.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 3 – Mayor Lucas read a letter from Page County High School 2013 Class President Ryan Cubbage requesting the Town make a donation for their Baccalaureate Service to be held on Sunday, June 2, 2013, at 3 p.m., in the PCHS auditorium.
Mayor Lucas noted the Town has funds left in the scholastic line item to donate for this purpose.
A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize a $100 donation to the Page County High School Class of 2013 for use at their Baccalaureate Service.
Members Roll Call Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 4 – Mayor Lucas noted the Town received a special event application from Thomas Morris and April Lucas to hold a cruise in on June 22, 2013, from 7 a.m. until 1 p.m. at the Shenandoah Volunteer Fire Company carnival grounds. The cruise in will benefit St. Judes.
A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to approve the special event application for a cruise in on June 22, 2013, from 7 a.m. until 1 p.m., contingent upon the group also obtaining approval from the Shenandoah Volunteer Fire Company for use of the carnival grounds for this purpose.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 5 – Mayor Lucas read a memorandum from Treasurer Breeden requesting permission to close the offices on July 10-12, 2013 to allow staff time for training, audit preparations, and closing the old fiscal year books and setting up the new fiscal year books.
A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize closing the Town Hall to the public on July 10, 11, and 12, 2013, to allow for training, audit preparations, and closing old fiscal year books and setting up new fiscal year books.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 6 – Mayor Lucas and Council Members received information from the Virginia Department of Transportation regarding a public hearing on June 4, 2013, at 6 p.m. at Northside High School, 6758 Northside High School Road, Roanoke, VA, for review and comments on projects and programs to be included in their six-year plan. Those desiring to comment, but unable to attend the public hearing, may also email or mail their comments to
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
or Programming Director 1401 E. Broad Street, Richmond, VA 23219.
Item # 7 – Mayor Lucas noted volunteers are needed for the Clean the Bay Day on June 1, 2013, at 9 a.m. at the Shenandoah River Park. Volunteers with and without boats are needed to conduct this annual river and riverbank clean up. For more information, citizens may contact Councilman Richard Pierce at 540-652-6277.
Item # 8 – Mayor Lucas and Council Members received the April 2013 Town Vehicle Gasoline Log for review.
Item # 9 – Mayor Lucas and Council Members received the April 2013 Police Report for review, which now includes the odometer readings for all patrol vehicles.
Police Chief Davis also reported his department made an arrest in the recent vehicle and vending machine breaking and entering. The suspect made a full confession and was charged with the crimes. To deter or prevent similar crimes, Chief Davis reminded citizens to lock their vehicles, as the vehicles were unlocked in every incident where items were taken from them.
Item # 10 – Mayor Lucas and Council Members received a letter from the Shenandoah Valley Electric Cooperative (SVEC) explaining the recent power outages were due to equipment and material failures while they were rebuilding parts to improve the system. Also, SVEC noted they are upgrading several areas to make improvements in the distribution system in and around Shenandoah. The company is doing its best to minimize interruptions in service, as the repairs and replacements are being made.
Item # 11 – Mayor Lucas noted it is National Police Week, which is a time to thank all law enforcement personnel. Mayor Lucas and Council Members thanked Chief Davis and the Officers for all the great work they do in protecting our citizens. Mayor Lucas suggested Council consider paying for a meal for each of the Police Officers in recognition of their service to our community. Vice Mayor Kite suggested their spouse also be included in this offer to reimburse a meal for the Police Officers.
Therefore, a Motion was made by Councilman Lowe, seconded by Vice Mayor Kite, to authorize reimbursing the Police Chief and each Officer a meal, at a restaurant of their choice, for themselves and their spouse.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Item # 12 - Mayor and Council received an invitation to a dutch treat luncheon by Congressman Bob Goodlatte on Monday, June 3, 2013, at 11:30 a.m. at the Mimslyn Inn in Luray.
COMMITTEE REPORTS
WATER & SEWER
(Chairman Kite and Councilmen Comer and Jenkins)
Town Manager Dovel reported the Public Works Department would be repairing several water leaks tomorrow.
A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to approve a water tap connection for Ron and Trudy Comer at 348 Massanutten Avenue, as presented.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
Vice Mayor Kite stated this property is located inside the Town limits.
STREETS & PUBLIC PROPERTY
(Chairman Kite and Councilmen Comer and Hinkle)
Councilman Pierce reported there is at least one residence in Town who holds yard sales many times throughout the year and they are mainly selling new items at this yard sale. He explained the Police Chief contacted the Commonwealth Attorney who has suggested Council contact the Town Attorney Blatt, as the Police Department does not have the legal authority to be on the property at this time. Therefore, if the police were to go on this property to shut down this yard sale, it would not hold up in Court if they had to make an arrest regarding this issue. He provided Council with a copy of yard sale ordinances from the Town of Luray and the Town of Elkton for review and noted if the Town adopted an ordinance, it would be a legal recourse for those who hold multiple yard sales or sell new items rather than used items.
Following a brief discussion, Council agreed to review these ordinances and determine if something similar should be adopted in Shenandoah. Once an ordinance has been devised, the Council can send this information to Town Attorney Blatt for final review.
Councilman Lowe stated there is still one tree at Big Gem Park that is still hanging over the electric line that will need to be removed.
POLICE, SAFETY, & JUDICIAL
(Chairman Kite and Councilmen Hinkle and Lowe)
Chief Davis reported the Police Department was able to obtain a Dodge pickup with a utility bed, at no cost, from military surplus. The Public Works Department will be able to use this vehicle, as well. They also obtained a trailer that included a 10 kw generator with only 34 hours of usage on it.
Chief Davis also reported Police Department’s drug take back program was very successful and many citizens utilized this service to properly dispose of outdated or unwanted medications.
Chief Davis noted during the month of May 20 – June 20, 2013, the Police Department will be conducting their annual click it or ticket program. He noted it is safer and the law to buckle up.
TAXATION & FINANCE
(Chairman Pierce and Councilmen Kite and Lowe)
Committee Chairman Pierce noted the Budget Reports were received for review.
PARKS & RECREATION
(Chairman Comer and Councilmen Lowe and Pierce)
Committee Chairman Comer reported a weeping cherry tree was donated and planted at Big Gem Park. He then reported the following Parks and Recreation News:
Parks and Recreation News: P&R Building - electric bill went down $128 since the electric heater was shut off in the office and the weather has warmed up. Big Gem Park – Volunteers are still needed to cut downed trees on the trails and within the park and they can keep the firewood. Volunteers must sign up at Town Hall prior to working in the park. Veterans Park – Shenandoah Machine Shop is donating materials and labor to construct extensions for the sleeves to allow for more engraved bricks to be added. Also, they will design some posts to help stabilize the existing wall more as well. More concrete will be poured around the bases as additional support too. Wig-Wam Village Playground – The entire playground along with both sides of the fence, need to be stained/sealed. Prices will be obtained.
Following a brief discussion, Council authorized ordering a couple more picnic tables for use at Big Gem Park, near the playground area.
INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT
(Chairman Jenkins and Councilmen Comer and Pierce)
Committee Chairman Jenkins suggested the Council be thinking of possible incentives to add to the Enterprise Zone if the County is successful in their application to have it in Page County. He noted one possibility is the tax abatement program previously used in the First Street area when the grant was underway.
COMMUNITY SERVICE
(Chairman Kite and Councilmen Jenkins and Pierce)
Councilman Hinkle inquired if Mayor Lucas and Council Members would be participating in the parade and attending the VIP luncheon at Stevens Cottage on May 25th?
Mayor Lucas noted there would be two (2) cars in the parade for Mayor and Council Members.
Everyone noted they would be attending, except Councilman Pierce, who will be out of Town for a grandchild’s high school graduation.
Councilman Hinkle stated U. S. “Jack” Rinaca will be the grand marshal of the parade this year. Jack has served our community his entire life and also served our country, earning a purple heart while serving in the military.
Councilman Pierce stated School Superintendent Dr. Power is planning to attend an upcoming Council meeting to discuss a sign at the Shenandoah Elementary School designating it as the oldest continuously operating school in Virginia.
PERSONNEL
(Chairman Pierce and Councilmen Hinkle and Lowe)
Committee Chairman Pierce noted the Town would begin advertising for a full-time person in the Public Works Department soon. The new employee will begin work on July 1, 2013.
POLICE REPORT
There was nothing further to report during this period.
UNFINISHED BUSINESS
There was nothing to report during this period.
NEW BUSINESS
There was nothing to report during this period.
TOWN MANAGER’S REPORT
Following discussion, Council authorized Town Manager Dovel to obtain prices for a sewer jet machine as the one the Town purchased used in the 90’s is no longer working properly. It is estimated this machine will likely cost $50,000 or more. The Town of Elkton has been assisting Shenandoah to unclog main sewer lines.
MAYOR’S REPORT
Mayor Lucas reported the Annual Memorial Service will begin at 9 a.m. on Saturday, May 25th at the Shenandoah VFW to honor all Veterans. At this service several local Veterans will be honored, along with the memory of one gentleman who was born and raised in Lexington, VA and died in Afghanistan in June of 2012. He explained nine (9) of this Veteran’s family will be traveling from Lexington and Yorktown to attend this service. Mayor Lucas invited everyone to attend to honor all Veterans and this special young man and all others who truly gave all for our freedoms.
Mayor Lucas stated he participated in the ceremony recognizing Page County’s Appalachian Trail designation in Luray on May 11th. He noted the other Mayors in the County also participated and it was a very nice ceremony. The designation will be useful as another tool to market our area.
FOR THE GOOD OF THE TOWN
Mike Uram thanked Mayor Lucas and Council Members for their assistance with helping to advertise the recent Triad Conference for Seniors. He noted he appreciates all of Mayor Lucas and Council’s assistance, especially for everything they do for Veterans.
ADJOURN
There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 8:45 p.m.
Members Vote was as follows:
YEA: Vice Mayor Kite NAY: None.
Councilman Comer
Councilman Hinkle
Councilman Jenkins
Councilman Lowe
Councilman Pierce
ABSTAIN: Mayor Lucas.
ABSENT: None.
VOTE: Unanimous in favor of motion.
APPROVED: ATTESTED:
_________________________ _______________________
Clinton O. Lucas, Jr., Mayor Juanita Roudabush, Clerk
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