Town Council Actions8/12/14/Meeting Minutes 7/22/14

Town Council Actions August 12, 2014

  1. Sullivan Group won the July Community Enhancement Award for their new storage warehouse at 737 Fourth Street.  They removed the old storage trailers and constructed a new building, which was a great enhancement to the property.
  1. Computer Center Supervisor Joyce Fluharty presented a new website for Council’s review and approval.  She explained the old site’s platform expires in December and there was a need to update the website to make it more user-friendly.  Council reviewed and approved the new website design as presented by Mrs. Fluharty.  They thanked Mrs. Fluharty for all the extra work in design and implementation of the new website, which will be migrated to our current domain name prior to December 2014.
  1. Heard Shenandoah Valley Electric has increased their electric rates and all Town electric bills are higher now.
  1. Approved $1,360 for Fidelity Engineering Corporation to provide semi-annual preventative maintenance on both the backup generators.  These generators are set to start up in the event of a power outage and will continue to provide water and sewer utilities to citizens and businesses in Town.  
  1. Received the June 2014 Town Vehicle Gasoline Log for review.
  1. Council will request Delegate Gilbert’s assistance with the new laws passed to transport patients requiring mental health assistance.  This new law is putting a financial and manpower burden on the police department. When transporting long distances, it can require two (2) officers for the transport, while a third officer has to cover the Town.
  1. Through excellent cooperation of all local Town and County police departments the Pioneer Bank robbery suspect was apprehended within 16 minutes after the incident.  Council thanked everyone for a great job.  
  1. Heard the Smokin’ on the Track BBQ Festival has been cancelled this year, due to lack of contestant registrations.
  1. Shenandoah Heritage Car Show will be held on September 20th at the Shenandoah Speedway from 9 a.m. until 3 p.m.  This event will include live musical entertainment, free children’s activities, food sales and possibly a corn hole tournament.  There is no gate fee, but there is a $15 registration fee for the car show participants.  The car show proceeds will benefit Stevens Cottage; the food sales and the corn hole tournament will benefit other non-profits.  Contact Nancy Karnes at 540-742-1141.  Car Show Sponsors:  Blue Ridge Bank; Pioneer Bank; Homer’s Automotive; Marlow Ford; May’s Garage; and Shenandoah Speedway.
  2. Council was invited to attend the 50th Anniversary Picnic for People Inc. on Saturday, August 16th at 11 a.m. in Saltville, Virginia.  Guest speakers include US Senator Tim Kaine, US Representative Morgan Griffith, and former Virginia Representative Joe Johnson.  More information available at www.peopleinc.net
  1. Heard several water leaks have been repaired recently.
  1. Heard VDOT will begin paving soon along Maryland Avenue and also on Eighth Street.
  1. Received the Budget Reports for July 2014 for review.
  1. Council approved $27,286, plus shipping and handling, to purchase 252 water meters to complete the project to upgrade all meters to touch-read.
  1. Parks and Recreation News:  The new racks for Veterans Park are being constructed now and the Town should be ready to take brick orders soon; various groups have rented the new shelter at Big Gem Park quite a few times already; the toilet at the river park restroom had to be replaced but the company did not charge for a new commode.
  1. Councilman Pierce reported he learned on a recent visit to Shenandoah, Iowa that they received their name Shenandoah and Page County when Civil War soldiers traveled to Shenandoah, Virginia and noticed the similarity to their hometown in Iowa.  The soldiers petitioned for their town and county name to be changed to Shenandoah, Iowa in Page County Iowa.
  1. Council heard of some noise complaints from a local campground.  Fifth District Board of Supervisor Dorothy Pendley stated the new noise ordinance will also cover regulations for these types of noise complaints too. 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 JULY 22, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, July 22, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                  

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; and Richard Pierce.

Council Members absent were:  Charles Jenkins.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Page County Economic Development and Tourism Coordinator Stephanie Lillard; Craig Lancto; and Mike Uram.

Media Representatives:  Caleb Soptelean, The Valley Banner

RECEIVING OF VISITORS

Page County Economic Development and Tourism Coordinator Stephanie Lillard presented Council with updates and information regarding a LOVE art contest the Town may decide to compete in.  She explained the contest is open for 20 localities, but seven (7) of them have already received the funding to have a sign in their locality.  The Virginia Tourism Commission is providing $1,500 for localities with winning designs for a total of 20 different signs.  The Town of Shenandoah could compete in this contest and possibly have a sign in Shenandoah where tourists and locals could use for photographs.  The Council will need to determine if they would like to compete in this contest, where they would like to have a sign placed, and authorize maintenance of the sign for a period of at least 12 months.  The Virginia Tourism Commission requires the sign to be visible from a major road or way finding signs would have to be installed to direct visitors to the sign.  The Council will also need to determine if they want to design the sign or open it up to the community and/or high school art students for possible designs, with the Council having the final word on what is submitted for consideration of the funding.  She explained there is a time constraint in trying to submit an application for consideration, as the Virginia Tourism Commission has only budgeted for a total of 20 signs this year.  They have already approved 7 signs with more applications being submitted regularly, there is the possibility they could run out of funding for this year.

Mrs. Lillard then reported there are three (3) businesses very interested in locating to Page County.  Some of the prospective businesses may bring a significant number of jobs to our County.  She is working with all of them to find suitable spaces to operate out of now.

She is also working with the school system to expose the Junior and Senior high school students to the professional businesses we have working in the County now and to entice more interest in machining, welding, and other types of careers right here at home.  The Page County Technical Center is also developing a welding course this year and may add other courses in the future to meet local industry needs.    

Mayor Lucas and Council Members thanked Mrs. Lillard for all the information and noted they appreciated the updates.  They will consider the LOVE art contest and get back with her soon.

JULY 8, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on July 8, 2014, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated July 22, 2014, in the Combined Accounts Disbursement Warrants #32865 - #32904 in the amount of $94,207.80.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Deputy Clerk/Treasurer Christl McCoy, for July 22, 2014.

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the July 22, 2014 Treasurer’s report in the amount of $1,208,676.38, as read.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received a memorandum from Industrial Development Authority (IDA) Secretary Christl McCoy regarding Frank Worley’s interest in filling the vacancy on the IDA board.  The seat was vacated by U. S. Rinaca, Jr., in April of 2014.  The term is through November 2014, at which time Council will decide to appoint someone in the position for four years.

Councilman Comer stated he spoke with Mr. Worley and he does seem well qualified to serve in this position.

Councilman Pierce stated he also spoke with Mr. Worley and would also recommend him for this position. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to appoint Francis “Frank” Worley to fill the unexpired term on the Shenandoah Industrial Development Authority, through November 13, 2014.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas and Council Members reviewed the June 2014 Police Report.  Following questions, Chief Davis noted they would review the odometer readings on the report for their vehicles and make any necessary corrections.

Chief Davis reported the police department has been busy with narcotics arrests and other issues they have been dealing with recently.  Following questions, he stated speeding along Junior Avenue will be addressed.  

Item # 3 – Mayor Lucas and Council Members received a thank you letter from Grace House, Inc. for the Town’s recent donation to their organization.  Grace House, Inc., also provided a list of their Board of Directors and contact information.  Grace House helps women in recovery.

Item # 4 – Mayor Lucas and Council Members noted they are still waiting on a second price quote for a maintenance agreement on the Town’s emergency generators.  The Council plans to make a decision on this matter at the next meeting.   

Item # 5 – The Shenandoah Time Trial will be held on Saturday, July 26, 2014, beginning at 8 a.m. with registrations at Stevens Cottage.  The estimated 200 bicycles will race against the clock through a route that begins in Town and winds its way to Naked Creek and back.  Everyone was invited to come out and greet the bicyclists, which will also have a wounded warrior component.

The Shenandoah Heritage Center will sell food during this event as a fundraiser for Stevens Cottage projects and maintenance.

Town employees will serve as road guards for this event and police officers will assist with traffic control as well.

It was also noted the Page Valley Bicycle Road Race will take place on August 2, 2014, in Stanley.  More information on this race is available by emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Item # 6 – Mayor Lucas stated the 3rd Annual Combat Veterans Association Motorcycle Club will ride in the Bull Run III, which is a motorcycle ride from Manassas to Shenandoah on Saturday, July 26, 2014.   

They are expected to arrive between 12:30 to 1 p.m. for a lunch at the Shenandoah VFW.

Citizens are being urged to stand along their route and wave as they pass by to say THANK YOU to these Veterans.  The route is:  340 S; right on Virginia Ave; left on First St; left on Maryland Ave; left on 11th St to VFW.

Veterans suffering from Traumatic Brain Injury and/or PTSD will receive proceeds of the ride.  More info:  www.cvmavirginia27-2.org

Extreme caution should be used when driving in or around Shenandoah on Saturday.

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Pierce inquired about the cones in the road on Seventh Street.

Town Manager Dovel stated the public works department had to rod out a sewer clog and will need to install a riser on the manhole cover now. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Committee Chairman Kite requested the public works employees remove the vine growing on the railroad tunnel on Maryland Avenue.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

Committee Chairman Pierce stated the Town received the year end budget reports for review.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer reported the following Parks and Recreation News:  Veterans ParkExpansion of the racks to hold more bricks will begin soon.  The new section will be centered next to the existing retaining wall, but will be made exactly like the existing holders.  The new section will not block the existing sections and it will also be visible from the street.  Shenandoah Machine Shop will construct the new racks and it is expected up to 160 more bricks can be installed.  A waiting list is at Town Hall with about 100 names already.  Big Gem Park – Grills have been ordered and will be installed soon.  River ParkJMU Crew Club is repairing their dock and the Town is helping them contact a contractor who may be able to help them in this area.   The JMU Crew Club is a huge asset to our Town and River Park.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Councilman Comer reported the Chamber’s Business After Hours at Stevens Cottage, held on Thursday, July 17, 2014, was a success.  The event was hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation paid for the food served.  There were close to 50 officials and business people attending this event.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Committee Chairman Kite stated Sullivan Mechanical Contractor’s new storage building on US Highway 340 looks really nice and should be given a Community Enhancement Award in the commercial category.

He also noted the house at Virginia Avenue and Fourth Street is almost complete and looks really nice with the new siding installed.  An award will be given to them as soon as they finish cleaning up the construction debris. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

Councilman Hinkle inquired about the proposed golf cart ordinance?

Following a brief discussion, it was the consensus of the Council to not pursue implementing a golf cart ordinance at this time.  Mr. Rudolph brought this suggestion before Council at a previous meeting and a letter will be written to him explaining it is not feasible to implement this ordinance at this time.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

There was nothing further to report during this period.

MAYOR’S REPORT 

There was nothing further to report during this period.

FOR THE GOOD OF THE TOWN 

Fifth District Board of Supervisors Member Dorothy Pendley stated Bobby Fox agreed to allow use of his display windows in his vacant commercial building on First Street and volunteers plan to clean them and display Town History items on a rotating basis.

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to adjourn the meeting at 7:47 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 7/22/14 & Meeting Minutes 7/8/14

Town Council Actions 7/22/14

  1. Page County Economic Development and Tourism Coordinator Stephanie Lillard presented Council with updates and information regarding a LOVE art contest the Town may decide to compete in.  She also reported several businesses are looking to relocate to Page County and a few of them may bring a significant number of jobs.  She is working with them to find suitable spaces to operate out of now.  She is also working with the school system to expose the Junior and Senior high school students to the professional businesses we have working in the County now and to entice more interest in machining, welding, and other types of careers right here at home.  The Page County Technical Center is also developing a welding course this year and may add other courses in the future to meet local industry needs.     
  1. Appointed Francis “Frank” Worley to the Shenandoah Industrial Development Authority for a term through November 13, 2014.
  1. Heard the Town is still trying to get another quote for preventative maintenance on the backup generators.  A decision is expected to be made at the next Council meeting. 
  1. Received the June 2014 Police Report for review and heard the police department has been busy with narcotics arrests and other issues they are dealing with recently.  Speeding along Junior Avenue will be addressed.   
  1. Received a thank you letter from Grace House for the Town’s recent donation to this non-profit organization. They also provided a copy of their Board of Directors along with their contact information.
  1. Heard the 4th Annual Shenandoah Time Trial will be held on Saturday, July 26, 2014 at 9 a.m.   The bicycle racers will begin registration at 8 a.m. at Stevens Cottage.  Everyone was invited to attend to help greet the racers.  The Shenandoah Heritage Center will be selling food as a fundraiser during this event.  Town employees will work as road guards for the in Town portions of the race.  The police department will assist with traffic too.    
  1. The 3rd Annual Combat Veterans Association Motorcycle Club will ride in the Bull Run III, which is a motorcycle ride from Manassas to Shenandoah on Saturday, July 26th.  Arrival will be 12:30 to 1 p.m. for a lunch at the Shenandoah VFW.  Citizens are being urged to stand along their route and wave as they pass by to say THANK YOU to these Veterans.  The route is:  340 S; right on Virginia Ave; left on First St; left on Maryland Ave; left on 11th St to VFW.  Veterans suffering from Traumatic Brain Injury and/or PTSD will get proceeds of the ride.  More info:  www.cvmavirginia27-2.org
  1. Heard the Page Valley Bicycle Road Race will take place on August 2, 2014, in Stanley.  More information is available by email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  1. Parks and Recreation News:  Veterans Park – Expansion of the racks to hold more bricks will begin soon.  The new section will be centered next to the existing retaining wall, but will be made exactly like the existing holders.  The new section will not block the existing sections and it will also be visible from the street.  Shenandoah Machine Shop will construct the new racks and it is expected up to 160 more bricks can be installed.  A waiting list is at Town Hall with about 100 names already.  Big Gem Park – Grills have been ordered and will be installed soon.  River Park – JMU Crew Club is repairing their dock and the Town is helping them contact a contractor who may be able to help them in this area.   The JMU Crew Club is a huge asset to our Town and River Park.
  1. Work Orders were requested for:  remove the vine at the tunnel on Maryland Avenue; install a riser on the manhole on Seventh Street.
  1. Several Community Enhancement Awards will be issued with the next month or so for properties that have been remodeled or upgraded recently.
  1. Council decided a Golf Cart Ordinance was too expensive to undertake at this time.  A letter will be written to Mr. Rudolph explaining the reasons the Council decided not to implement one now. 
  1. Heard the Chamber’s Business After Hours at Stevens Cottage, held on Thursday, July 17, 2014, was a success.  The event was hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation paid for the food served.  There were close to 50 business people attending. 
  1. Dorothy Pendley stated Bobby Fox agreed to allow use of his display windows in his vacant commercial building on First Street and volunteers plan to clean them and display Town History items on a rotating basis. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JULY 8, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, July 8, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager and Juanita F. Roudabush, Assistant Town Manager/MMC.

 

Citizens present were:  Fifth District Board of Supervisor Dorthy Pendley; Luray-Page County Chamber of Commerce President John Robbins; Nancy Boyer; Lynn Fox; and Mike Uram.

 

Media Representatives:  Caleb Soptelean, The Valley Banner.  

 

RECEIVING OF VISITORS

 

# 1 – Mayor Lucas noted the Town awarded the June 2014 Community Enhancement Award to Constance Switzer of 602 Pennsylvania Avenue for recent improvements made to her property.  Mrs. Switzer was unable to attend the meeting and the award will be forwarded to her. 

 

# 2 - Luray-Page County Chamber of Commerce President John Robbins presented updates from the Chamber for April - June 2014.  During this period the Chamber had 5,452 tourists in the office and mailed out 9,104 visitor guides.  During the July 4th weekend, they had 420 people stop in the offices for information and directions.  Both the LurayPage.com and CabinCapital.com websites have been updated to improve content and user ease.  The LurayPage.com now contains information specifically for prospective businesses as well.  They are also optimizing their search engines to try to stay on the first page of Google when a search is done for our area.  200,000 visitor guides have been distributed to visitor centers along the major interstates and throughout the Maryland and DC area.  The Chamber issued scholarships to Page and Luray students and partnered with the school system to set up mock interviews and resume critiques to provide the students with some real world scenarios for future job interviews.  They are gearing up for their Mud Run Adventure Race on September 27th. This is the inaugural event and will be used as a fundraiser for the Chamber.  This may become a yearly event if it is successful enough.

 

Councilman Hinkle stated he had the opportunity to interact with some visitors from out of Town recently and they expressed how pleased they were with how friendly Page County citizens are to tourists in our area.  He noted even when the local visitors center is closed, the citizens of this area never hesitate to provide directions or information to tourists. 

 

Mayor Lucas and Council Members thanked Mr. Robbins for the information and for attending the meeting tonight. 

 

JUNE 24, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on June 24, 2014, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired about police department ammunition purchases and inquired why some invoices were so much cheaper than others? 

 

Mayor Lucas and Council Members reviewed these purchases and noted the Police Department had funds to use prior to the end of the fiscal year.  The price difference will be discussed with Chief Davis when he returns from vacation. 

 

Councilman Jenkins then inquired about where the locks are used that were recently purchased by the Town? 

 

Town Manager Dovel stated the locks are for all the Town’s gates and facilities.  He noted they are all keyed the same and he keeps them in stock for when replacements are needed. 

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated July 8, 2014, in the Combined Accounts Disbursement Warrants #32808 - #32864 in the amount of $179,693.53.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for July 8, 2014. 

 

A Motion was made by Councilman Hinkle, seconded by Councilman Comer, to approve the July 8, 2014 Treasurer’s report in the amount of $1,253,328.36, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received the June 2014 Town Vehicle Gasoline Log for review.

 

Item # 2 – Mayor Lucas and Council Members reviewed a price quote from Fidelity Power Systems for a preventative maintenance agreement for the backup generators.  Following a brief discussion, it was determined the Town would obtain at least one more quote before making a decision on the best choice, before signing a maintenance agreement contract for these Kohler emergency generators. 

  

Item # 3 – Mayor Lucas and Council Members received a memorandum from Chief Davis requesting Corporal Wheeler be promoted to Sergeant and given a $1,000 a year salary increase.  Chief Davis’ memorandum also noted Mr. Wheeler has worked for the Town Police Department for four (4) years now. 

 

Vice Mayor Kite stated Mr. Wheeler and the other officers are doing a great job for the Town.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize promoting Corporal William Wheeler to Police Sergeant with a $1,000 a year salary increase, effective with the next payroll. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 4 – Mayor Lucas and Council Members reviewed cost estimates for a proposed Golf Cart Ordinance.  It was noted the ordinance would cost a minimum of $1,820 to enact, plus there may be some legal fees incurred as well.  No action was taken at this time. 

 

Item # 5 – The Shenandoah Recreation League provided notice the 10U Girls Softball Team won the 2014 Virginia State Championship.  The girls will now travel to North Carolina to compete in the South East Regional Tournament.  They are fundraising for travel expenses related to this tournament at the end of July.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize a $200 donation to the Shenandoah Recreation League for softball travel expenses for the South East Regional Tournament. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 6 – Mayor Lucas and Council Members received a Special Event application from James Madison University’s Recreation Department for a River Festival at the Shenandoah River Park.

 

Councilman Comer stated the James Madison Crew Club has been a great asset to the Town of Shenandoah and he felt allowing the recreation department to have this festival at the River Park would also be a good thing for the Town to do.

 

It was noted JMU also provides their own insurance coverage and may use local non-profits for food preparations.   

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Jenkins, to approve the Special Event Application for James Madison University’s River Festival at the Shenandoah River Park on September 28, 2014 from Noon until 6 p.m.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins) Sergeant

 

Committee Chairman Kite stated the Public Works Department has been very busy repairing water leaks in Town recently. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Mayor Lucas and Council Members complimented the Public Works Department on the good job they did with removing some old broken sidewalk and trimming some brush back in the area along Fourth Street.

 

Following a brief discussion, Christ United Methodist and Fields United Methodist were approved to distribute free home-made ice cream at the Shenandoah River Park on August 17th from 4 p.m. until it is gone.  Left over ice cream may be handed out at other locations in Town.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:    Big Gem Park – Another portable toilet will be placed near the new picnic shelter; the outdoor grills will be installed soon; the ditch has been cleaned out again to help with drainage issues; new rental information signs have been placed in the parks. 

 

Committee Chairman Comer requested a work order to have the shelters at Wig-Wam Village Playground stained/sealed soon.  The play equipment was recently stained by an Eagle Scout candidate with other volunteers, but the shelters were not a part of this project. 

 

Committee Chairman Comer thanked Town Manager Dovel for his extra work in overseeing the picnic shelter construction project and the removal of the broken sidewalk in Town.

 

Committee Chairman Comer explained there is a need for an additional portable toilet at Big Gem Park.  He suggested the existing handicap toilet could be relocated to an area closer to the new shelter and a new portable toilet could be set near the entrance of the park.  He noted the existing portable toilet rental is $110 a month for handicap and the regular toilet will be an additional $65 a month. 

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to authorize an additional portable toilet to be placed at Big Gem Park for the amount of $65 per month. 

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Councilman Comer reported the following: 

 

The Chamber will hold a Business After Hours at Stevens Cottage on Thursday, July 17th at 5:30 p.m.  The event is being hosted by the Shenandoah Heritage Center and the Shenandoah Industrial Corporation is paying for the food served.  Mayor Lucas and Council Members are invited to attend, as well as local business owners. 

 

The owner of the old Genie Plant is in discussion with a prospective tenant who would hire a large number of people for this environmentally friendly business. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite noted everyone should submit recommendations for future nominations as they see work and improvements being done to homes or businesses in the area. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

Committee Chairman Pierce suggested Council should consider entering into a closed session to discuss the vacant Council Seat.

 

At 7:48 p.m., a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to enter into a closed session for the purpose of personnel matters, dealing with the vacant Town Council Seat, as permitted by Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1).

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

At 7:58 p.m., a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to return to open session and certify that to the best of our knowledge only matters lawfully exempted from open meeting requirements under the Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1), and only such matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the meeting by the Town Council.

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to not appoint anyone to fill the vacant Council Seat and wait until it is filled by voters during the Special Election on November 4, 2014. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Mayor Lucas reminded anyone desiring to have their name placed on the ballot for the November Special Election should file the necessary paperwork with the General Registrar on or before August 15, 2014.  Anyone having questions, should contact the General Registrar’s Office at 540-743-3986.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

 

 

 

UNFINISHED BUSINESS

 

Regarding the expensive legal opinion on the proposed property development on Trenton Avenue, Assistant Town Manager/Clerk Roudabush explained the town attorney is still waiting on information from Page County before giving a final opinion.  However, she explained previously the attorney had noted this is basically a private street and the Town Code prohibits development on a private street (not maintained by VDOT or the Town).  Therefore, if the Town were to allow more development in this area, it could possibly be a violation of the Town Code.  If the Town knowingly violated a Town Code regulation, it could make the entire Code less valid if there were ever to be a lawsuit against the Town, according to the attorney.

 

Councilman Hinkle stated obtaining a clear title may become a problem for anyone trying to obtain financing on this property as well.   

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Fifth District Board of Supervisors Member Dorothy Pendley expressed her appreciation for the excellent job the Town Public Works Department did along Fourth Street recently with removal of the broken sidewalk and trimming of the trees.  She also expressed appreciation for the neighbors along this block who are all working together to improve their properties. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:04 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions7/8/14 & Meeting Minutes 6/24/14

Town Council Actions 7/8/14

  1. Chamber President John Robbins presented updates from the Chamber of Commerce for April - June 2014.  During this period the Chamber had 5,452 tourists in the office and mailed out 9,104 visitor guides.  During the July 4th weekend they had 420 people stop in the offices for information and directions.  Both the LurayPage.com and CabinCapital.com websites have been updated to improve content and user ease.  The LurayPage.com now contains information specifically for prospective businesses as well.  They are also optimizing their search engines to be on the first page of Google when a search is done for our area.  200,000 visitor guides have been distributed to visitor centers along the major interstates and throughout the Maryland and DC area.  The Chamber issued scholarships to Page and Luray students and partnered with the school system to set up mock interviews and resume critiques.  They are gearing up for their Mud Run Adventure Race on September 27th. This is the inaugural event and will be used as a fundraiser for the Chamber.  This may become a yearly event if it is successful enough.  

 

  1. Reviewed the June 2014 Town Vehicle Gasoline Log.

 

  1. Reviewed a quote for preventative maintenance on the backup generators.  Will obtain another quote and make a decision soon.

 

  1. Corporal Wheeler was promoted to Sergeant for the Shenandoah Police Department.  Sgt. Wheeler has worked for the Town for four years and will receive a $1,000 a year salary increase, effective with the next payroll.

 

  1. Council reviewed cost estimates for adopting a golf cart ordinance.   The estimated cost would be $1,820, plus any legal expenses that may be involved.  Council did not take any action at this time.

 

  1. Received notice the Shenandoah Recreation League 10U Girls Softball won the 2014 State Championship and are conducting fundraisers for travel expenses to the South East Regional Tournament in North Carolina July 16th through July 19th.  The Town authorized a $200 donation for this purpose. 

 

  1. Approved a Special Event Application for JMU Recreation Department to hold a River Fest at the Shenandoah River Park on September 28th from Noon until 6 p.m.  The River Fest is to promote awareness of outdoor recreation opportunities to JMU students.

 

  1. Heard the Public Works Department has been busy repairing water leaks.

 

  1. Complimented the Public Works Department on the good job they did with removing some old broken sidewalk and trimming some brush back in the area along Fourth Street.

 

  1. Authorized Christ United Methodist and Fields United Methodist to distribute free home-made ice cream at the Shenandoah River Park on August 17th from 4 p.m. until it is gone. 

 

  1. Parks and Recreation News:  Big Gem Park – Another portable toilet will be placed near the new picnic shelter; the outdoor grills will be installed soon; the ditch has been cleaned out again to help with drainage issues;  new rental information signs have been placed in the parks. 

 

  1. The Chamber will hold a Business After Hours at Stevens Cottage on Thursday, July 17th at 5:30 p.m.  The event is being hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation is paying for the food served.  Local business owners are invited to attend this event, which is a great networking tool. 

 

  1. Heard the owner of the old Genie Plant is in discussion with a prospective tenant who would hire a large number of people for this environmentally friendly business. 

 

  1. Following a brief closed session, Council decided not to fill the vacant Council seat and wait until the Special Election in November.  Anyone desiring to have their name on the ballot for the Special Election in November should complete the necessary paperwork and file it with the General Registrar on or before August 15, 2014.  Anyone having questions should call 540-743-3986.

 

  1. Fifth District Board of Supervisors Member Dorothy Pendley expressed her appreciation for the excellent job the Town Public Works Department did along Fourth Street recently with removal of the broken sidewalk and trimming of the trees.  She also expressed appreciation for the neighbors along this block who are all working together to improve their properties. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JUNE 24, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, June 24, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

 

Citizens present were:  Dorthy Pendley; Nancy Boyer; Lynn Fox; Hunter Lucke; Craig Lancto; Lisa Woods; Dolan Housden; Ian Rudolph; Susan Painter; Steve Painter; Brenda Haggett; Sue Kite; Sharon Shenk; Amenda Wood; Joyce Comer Shifflett; and Mike Uram.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

# 1 - Dorothy Pendley addressed Council regarding a proposed Farmers’ Market in Shenandoah.  She noted a group of concerned citizens (currently known as The Group) have started to organize themselves to help our Town grow and prosper and having a Farmers’ Market was the first idea they chose to work on.  Members of The Group provided some information regarding Farmers’ Markets for Council’s review, including information from the Luray Farmers’ Market.   

 

Following questions, she explained they will hold the market on Saturday’s and have the vendors pay a fee to sell produce, while utilizing local produce vendors as much as possible.  They also plan to have other vendors and yard sale tables, as well.  This should help cut down on yard sales spread throughout Town, and have them consolidated into one place.  They are looking at locating the market at the old Shenandoah Pharmacy lot and if that area does not work out, then they will look at the Shenandoah Machine Shop parking lot.  They have been in discussions with both property owners about the proposed locations.  She introduced Steve and Susan Painter who work with the Farmers’ Market in Luray.

 

Steve Painter stated he is the Director of the Luray Farmers’ Market and his wife Susan serves on the Board of Directors.  He explained the Luray Farmers’ Market operates every Saturday in season and started with just six (6) vendors.  Their market has grown to an average of 20 to 25 vendors weekly.  Regarding permitting, he noted the Town of Luray began the market in order to obtain grant funding to remodel the train station and one requirement was having a Farmers’ Market.  Therefore, they waived all business license requirements for vendors operating in the market.   

 

Following questions by Mayor Lucas and Council Members, Mrs. Pendley explained The Group plan to operate Shenandoah’s market very similar to Luray’s, where they would set up a board of directors, set up a bank account, and use the proceeds to increase the size of the market, buy materials, advertising, and/or for other Town projects. 

 

Mr. Painter conceded there would be some competition between Shenandoah’s Market and Luray’s Market, and noted Shenandoah may want to consider choosing a Friday rather than a Saturday to start up.

 

Nancy Boyer stated when she first mentioned the idea of a Farmers’ Market, she envisioned it as a way to bring the community together and show others what a kind and loving community we have here.  She noted the vendors would rent a space for a small fee and then help draw tourists into our Town with upper scale artists and paintings, while providing additional space for local growers to sell their fresh produce.  She reported each vendor would be required to sign a waiver of liability.  She explained this venture would not take a lot of money to start up, but would be something to bring the community together as it could also act as a “meet and greet” to highlight the great qualities of our Town.

 

The Group Member and local business owner, Brenda Haggett stated she fully supports the idea of a Farmers’ Market, as she does not feel it would have an adverse impact on existing businesses.  She stated the Shenandoah Market would try to keep direct competition at the market to a minimum.  She also stated local businesses would have the opportunity to purchase products to sell in their stores the rest of the week, and they could also rent a booth to sell their own wares on Saturday of each week at the market.  She explained The Group needs Council to let them know if there are any ordinances that would prevent a venture like this Farmers’ Market and what, if any, permits would be required from the Town? 

 

Several ideas were discussed regarding the collection of sales tax at the Farmers’ Market and it was noted this would be something each vendor would be required to do individually.  It was noted sales tax is not required for local growers selling produce, but would be required for candle sales or other retail type items, just like any other store in Virginia. 

 

Assistant Manager Roudabush explained state law also exempts produce sales that are grown and sold by the grower from the business license requirements.  However, she noted sales of other items would require a business license, unless the Council decided to waive them for Farmers’ Market vendors.  The Town of Luray waived the business license requirements for anyone selling at their Farmers’ Market.

 

Mayor Lucas stated he was not opposed to a Farmers’ Market in Town, but expressed concerns for local businesses who are already struggling.  He inquired if The Group had polled other local business owners to determine how a Farmers’ Market may affect them?

 

Brenda Haggett reiterated she does not feel the market will adversely impact local businesses, and in fact feels they could grow and prosper due to the market being here.  As an example she noted, the local grocery store may get more customers as people purchasing produce at the market will be more likely to stop at the IGA for other items to prepare a full meal.  Also, the market will only operate one (1) day a week and will help draw tourists to our Town who are likely to shop in other local stores as well. 

 

Councilman Pierce stated the local grocery store already does something similar when they allow bake sales in front of their store.  People stop to buy the baked goods and often times go in the store to purchase other items too. 

 

Mrs. Pendley stated their intentions are to help all businesses grow and prosper, while having this Farmers’ Market in Town. 

 

Nancy Boyer inquired if the Town Planning Commission could supervise Shenandoah’s Farmers’ Market and if the vendors could pay a fee to the Town?

 

It was the consensus of the Council that the Town should not be involved in the Farmers’ Market, noting it is not something the Planning Commission should oversee at all.  It was noted any food vendors would be required to obtain the necessary health permits and abide by all state and local regulations for food sales.  It was also noted the Farmers’ Market would have to check into their own insurance requirements as it would not be covered under the Town’s insurance.

 

Vice Mayor Kite stated he did not feel the Town should be involved in the Farmers’ Market at all, but should waive the permitting requirements to assist them with getting it started in Town. 

 

Councilman Jenkins inquired if the Council should take any action at this point or wait until The Group has set up as their own entity? 

 

Council Members agreed any approvals could be given for the proposed Farmers’ Market.

 

Therefore, a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize waiving the business license fees for the proposed Shenandoah Farmers’ Market.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

# 2 – Ian Rudolph addressed Council regarding the possibility of a golf cart ordinance in Town.  He noted they previously thought the Virginia Department of Transportation (VDOT) would prohibit them in Town, but have now learned this is not the case.  He stated the Town of Stanley’s streets are also owned by VDOT, but Stanley is in the process of implanting a golf cart ordinance to allow them in their Town.  He reported it would be up to the Council to decide upon certain restrictions and then other items are required to be in the ordinance to comply with state law. 

 

Chief Davis compiled information for Council’s review and noted he is not for or against a golf cart ordinance.  He stated if Council agrees to pursue a golf cart ordinance, then he would want it to contain rules to give the Town and Police authority to address any issues.  He referred Council to the Town of Elkton’s Ordinance as a good model to help cover any issues, if they pursue this matter.   He also noted he has a copy of the Town of Stanley’s proposed ordinance to use as a reference, as well.   

 

It was discussed there may be designated areas where golf carts could cross U.S. Highway 340, but the carts could not be driven on the highway, unless the Town requested and VDOT approved lowering the speed limit in Town to 25 mph on all streets.  Mayor and Council Members noted lowering the speed limit to 25 mph on U.S. Highway 340 would not be a viable option, since it is a main thoroughfare in Town. 

 

Councilman Jenkins noted this ordinance is likely to be costly to implement and not a lot of people own golf carts in Shenandoah.  He suggested a feasibility study be conducted to determine the potential costs involved prior to making a decision and to especially consider the legal opinion costs on this proposed ordinance. 

 

Councilman Hinkle suggested contacting the Virginia Municipal League to determine if they already have a model ordinance in place. 

 

Councilman Comer inquired if Chief Davis knew how many people actually use the golf carts in Elkton now that they have adopted the ordinance allowing them?

 

Chief Davis stated yes, the Elkton Police Chief reported originally they had 10 to 12 people interested in the ordinance, but only have 2 or 3 who actually use them regularly on the streets in Town.

 

Nancy Boyer stated Council should consider contacting a James Madison University graduate student to help with legal research and to utilize legal opinions already in place from surrounding localities, rather than pay the high cost of obtaining a separate legal opinion. 

 

Mr. Rudolph suggested the Town also consider setting up a yearly user fee for golf carts to help re-coup any expenses to the Town.  He noted this fee could be similar to the vehicle license fee currently in place. 

 

Following a brief discussion, it was the consensus of the Council to conduct a feasibility study prior to making any decisions on a proposed golf cart ordinance. 

 

JUNE 10, 2014 REGULAR MEETING MINUTES:

 

Councilman Pierce stated there is one correction needed in the draft of the June 10, 2014 minutes.  He noted the closed session statement has Councilman Sampson inserted in them and he is no longer serving on Council, so his name should be removed and the appropriate current Council Member’s name inserted in its place. 

 

Assistant Manager/Clerk Roudabush explained this was due to a copy and paste error from past minutes where a closed session was held two (2) years ago and this would be corrected.    

 

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on June 10, 2014, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated June 24, 2014, in the Combined Accounts Disbursements Warrants #32761 - #32807 in the amount of $57,862.41.

 

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for June 24, 2014. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the June 10, 2014 Treasurer’s report in the amount of $1,259,159.22, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Council requesting the Town Hall employees be allowed to close the offices to the public on July 9-11, 2014, to allow time to close out the books for the previous fiscal year and set up the books for the new fiscal year.  Also, staff will start on audit preparations for Fiscal Year 2013-2014.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize closing Town Hall to the public on July 9 through July 11, 2014, to allow staff time to close out and set up new books, and make preparations for the audit of 2013-2014. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas noted there is one vacancy on the Town Planning Commission due to the resignation of Gary Patterson.  He then read a letter from Craig Lancto expressing his interest in serving on the Town Planning Commission to fill this vacancy.

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to appoint Craig Lancto to fill the vacancy on the Town Planning Commission through November 2014.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

It was noted in November 2014, Mr. Lancto will be eligible for re-appointment for a full four-year term. 

  

Item # 3 – Mayor Lucas and Council Members received a thank you card and photo from Page County High School Lady Panthers Softball Team for the Town’s donation to assist with their travel expenses.  The Team went on to win the 2014 VHSL State Softball Championship.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite inquired about the status of the new water line being installed along Shenandoah River Road? 

 

Town Manager Dovel explained the new water line extension on Shenandoah River Road is almost complete, but they still need to pay the tap fees and the homes still have to be connected to the line   

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following a brief discussion, Town Manager Dovel reported the Virginia Department of Transportation plans a complete paving job for Route 602 (Maryland Avenue) and along Eighth Street between 602 and Denver Avenue.  They recently did some patching work in Town too, but he believes they are finished with the smaller paving jobs.

 

After questions, Town Manager Dovel reported the sidewalk will be removed along Fourth Street soon and gravel will be installed in its place.  The concrete has protruded up due to tree roots in this area.

 

Regarding drainage issues on Third Street, Town Manager Dovel explained the homeowner has a dirt basement and for as long as he can remember water drains into their basements after rain storms.  He noted VDOT installed new curb and gutter on the homeowner’s side of the street, and Town employees looked for a drain the owner reported clogged in the rear of the home, but it could not be located.  VDOT has looked at this issue before and they have stated there is nothing more that can be done at this point.    

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce reported the May 2014 Budget Reports were received for review. 

 

He then inquired when the old unpaid real estate taxes would be removed from the budget reports? 

 

Town Manager Dovel stated he would check with Treasurer Breeden to determine when they could be removed off the books. 

 

Councilman Hinkle stated having old unpaid taxes on a localities books is not an unusual situation, as most counties have a lot of unpaid taxes on record.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:   Big Gem Park – The new picnic shelter is almost complete and has already been rented in August. 

Councilman Pierce inquired if the grills have been installed yet? 

Committee Chairman Comer stated no, but will be put in soon near the new shelter.  The picnic tables are scheduled to be delivered soon as well. 

 

Councilman Pierce stated he felt Committee Chairman Comer did an excellent job of overseeing this project and he felt it would be an asset to the Town for many years to come. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

 There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite reported a Community Enhancement Award will be presented at the next meeting and noted everyone should submit recommendations for future nominations as they see work and improvements being done to homes or businesses in the area. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

Committee Chairman Pierce stated a part-time public works employee has decided to retire in a few months and Trey Pendleton has expressed an interest in obtaining full-time employment.  He currently works part-time for the Town and is doing an excellent job.  He stated he would like to recommend Mr. Pendleton be promoted to full-time status with full benefits.  He noted Mr. Pendleton would be required to obtain a Commercial Driver’s License (CDL) as a condition of employment and would be subject to a six (6) month probationary period.

 

Therefore, a Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to promote Trey Pendleton to full-time status in the public works department with a salary of $18,000 per year, with a $1,000 salary increase after obtaining a CDL license, within six (6) months, which is also a condition of continued employment. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Following questions, Council Members noted they are slated to discuss the vacant Council seat at their next meeting on July 8, 2014.

 

POLICE REPORT

 

There was nothing further to report during this period.

UNFINISHED BUSINESS

 

Regarding the expensive legal opinion on the proposed property development on Trenton Avenue, Assistant Town Manager/Clerk Roudabush explained the town attorney is still waiting on information from Page County before giving a final opinion.  However, she explained previously the attorney has noted this is basically a private street and the Town Code prohibits development on a private street (not maintained by VDOT or the Town).  Therefore, if the Town were to allow more development in this area, it could possibly be a violation of the Town Code.  If the Town knowingly violated a Town Code regulation, it could make the entire Code less valid if there were ever to be a lawsuit against the Town, according to the attorney.

 

Councilman Hinkle stated obtaining a clear title may become a problem for anyone trying to obtain financing on this property as well.   

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas reported the Town will review a property where the neighbor complains the fence row is overgrown, which causes snakes and ticks in the area. 

 

Mayor Lucas and Council Members then sent congratulations and appreciation to Mark Armentrout on his 40th Anniversary with the Town.  Mr. Armentrout serves as the Public Works Foreman and Mayor and Council noted their appreciation for his past and continued service to the community in this position.  They noted the Town is especially fortunate to have Mr. Armentrout with his vast knowledge of the water and sewer systems and his ability to correct any problems within them.  There will be an employee luncheon on June 26th at 11:30 a.m. at Town Hall to celebrate this milestone.        

 

 

 

FOR THE GOOD OF THE TOWN 

 

# 1 - Hunter Lucke stated he received notice that someone, not directly connected with the Town, had recently taken photographs of his property and were inquiring about the number of vehicles on the property and along the street.  He requested if anyone had issues with the number of vehicles on his property, then he wished they would contact him directly. 

 

Chief Davis reported the vehicles on the street are properly licensed and tagged, and therefore, they all comply with Town Code regulations. 

 

Mayor and Council noted the Town did not initiate any action and they are currently satisfied with Mr. Lucke’s property and his willingness to comply with regulations.

 

# 2 - Dolan Housden also requested if anyone had issue with his property, they also contact him directly rather than take pictures and spread them throughout Town. 

 

# 3 - Nancy Boyer thanked the Council for the many positive things going on in Town, especially the River Park and the new shelter at the Big Gem Park.  She stated both are great assets for our community.  She pointed out years ago; she was much like the rest of the citizens and often criticized the things in the community.  However, she noted now that she has had the opportunity to become more involved, she realizes much work has already been completed and the Town has many wonderful assets and qualities.  She thanked everyone who is assisting her with the hymn sing at the River Park on Saturday.     

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 8:44 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 6-24-14 & Meeting Minutes 6-10-14

Town Council Actions 6-24-14

  1. Waived permit requirements for a proposed Farmer’s Market in Town.  Dorothy Pendley is a founding leader of “The Group”, which is a volunteer group of citizens who are trying to stimulate the local economy, while serving needs as well.
  1. Agreed to review the costs of implementing a golf cart ordinance to determine if it would be feasible to enact.
  1. Authorized closing the office to the public July 9-11, 2014 to allow employees time to close out the old fiscal year books, set up the new fiscal year books, and begin preparations for the 2013/2014 audit. 
  1. Appointed Craig Lancto to fill the vacant Planning Commission position for a term through November 2014.  Upon its expiration, this term may be renewed four (4) more years.
  1. Received a thank you card and photo from Page County High School Lady Panthers Softball Team for the Town’s donation to assist with their travel expenses.  The Team went on to win the 2014 VHSL State Championship!   
  1. Received the May 2014 Budget Reports for review.
  1. Heard the new water line extension on Shenandoah River Road is almost complete, but the homes still have to be connected to the line.
  1. Heard the Virginia Department of Transportation plans a complete paving job for Route 602 (Maryland Avenue) and along Eighth Street between 602 and Denver Avenue.  They recently did some patching work in Town too.
  1. Heard the sidewalk will be removed along Fourth Street soon and gravel will be installed in its place.  The concrete has protruded up due to tree roots in this area.
  1.  Parks and Recreation News:    Big Gem Park – The new picnic shelter is almost complete and has already been rented in August.
  1. Promoted Trey Pendleton to full-time status in the Public Works Department with a salary of $18,000 per year with full benefits.  Mr. Pendleton is required to obtain his CDL license as a condition of employment and then will be eligible for a $1,000 salary increase.
  1. Heard the Town Attorney is still reviewing the Trenton Avenue issue, but heard the Town Code prohibits construction on a private street.
  1. Mayor and Council sent congratulations and appreciation to Mark Armentrout on his 40th Anniversary with the Town.  Mr. Armentrout serves as the Public Works Foreman and Mayor and Council noted their appreciation for his past and continued service to the community in this position.  They noted the Town is especially fortunate to have Mr. Armentrout with his vast knowledge of the water and sewer systems and his ability to correct any problems within them.      
  1. Hunter Lucke noted he received notice that someone, not directly connected with the Town, had recently taken photographs of his property and were inquiring about the number of vehicles on the property and along the street.  He requested if anyone had issues with the number of vehicles on his property, then he wished they would contact him directly.  Chief Davis reported the vehicles on the street are properly licensed and tagged, and therefore, they all comply with Town Code regulations.  Mayor and Council noted the Town did not initiate any action and they are currently satisfied with Mr. Lucke’s property and his willingness to comply with regulations.
  1. Dolan Housden also requested if anyone had issue with his property, they also contact him directly rather than take pictures and spread them throughout Town.
  1. Nancy Boyer thanked the Council for the many positive things going on in Town, especially the River Park and the new shelter at the Big Gem Park.  She stated both are great assets for our community.

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JUNE 10, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, June 10, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

Citizens present were:  Nancy Boyer; Lynn Fox; and Mike Uram.

Media Representatives:  None.

RECEIVING OF VISITORS

There were no visitors signed up to speak during this period.

MAY 27, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to approve the Regular Meeting Minutes held on May 27, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Councilman Jenkins pointed out the legal bill for the answers to the questions on Trenton Avenue have been very costly and he questioned what all the hours charged have been regarding?

Town Manager Dovel and Assistant Town Manager Roudabush explained when Mr. Gordon developed the property on Trenton Avenue, it was located in Page County and now the property is located inside the Town limits.  The Town Attorney had to research the Town and County ordinances to determine a complete answer and he is still waiting on some more information from the County prior to replying to Council.  Therefore, the legal costs are not finished yet on this issue.  The Forest Knolls Subdivision is different, as it was developed while in the Town limits only and the Town Code does not allow private streets.  Council is fully within its right to prohibit further development in the Forest Knolls Subdivision for this reason and possibly will be allowed to prohibit further development on Trenton Avenue because it is now within the Town and falls under Town regulations.  However, no final determine has been made until the Town Attorney finishes researching this matter. 

In addition to the Town Code requirements for streets, Town Manager Dovel pointed out the past policy has been to make all developers bring their streets into compliance with the Virginia Department of Transportation’s regulations too.  Allowing further development on a “private” street in one area, may open up for everyone else too and also be in violation of the Town Code.

Councilman Jenkins then inquired if the police department had received their new flash lights yet?

Chief Davis stated no, but they have been ordered.  He noted he would show Council what they look like and how they operate when they arrive.      

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to approve the bills, dated June 10, 2014, in the Combined Accounts Disbursements Warrants #32713 - #327260 in the amount of $79,190.87.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for June 10, 2014.  The Treasurer’s Report noted $15,000 was transferred from the General Checking Account to the Utility Checking Account. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the June 10, 2014 Treasurer’s report in the amount of $1,099,272.30, as read.

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a resignation letter from Councilman Ira Michael Lowe.  The letter indicated he would be resigning due to personal reasons.  Mayor Lucas and Council Members accepted Councilman Ira Michael Lowe’s resignation from Town Council, effective May 30, 2014, and noted they would hold a closed session for this personnel issue later in tonight’s meeting to discuss appointment to fill the vacancy. 

Item # 2 – Mayor Lucas and the Council Members reviewed the May 2014 Town Vehicle Gasoline Log.

Item # 3 – Mayor Lucas and Council Members received a thank you letter from Choices for the Town’s donation to that organization.   It was noted more information regarding Choices may be obtained at www.choicesofpagecounty.org

Item # 4 – Mayor Lucas read a thank you letter from Shenandoah Area Agency on Aging (SAAA) for the Town’s donation to them.  The letter indicated more information regarding SAAA may be obtained at www.shenandoahsaaa.com

Item # 5 – The Town received a thank you card from the Gus Bus Reading Road Show for the Town’s donation to this program, which supports early literacy.  More information may be obtained by visiting their website:  http://www.iihhs.jmu.edu/thegusbus/index.html

Item # 6 – Mayor Lucas read a letter regarding Christ United Methodist Church’s Annual live and silent auction with half of the proceeds this year to benefit the Back Pack Ministry.  This program provides food to approximately 75 students at Shenandoah Elementary to take home for the weekends during the school year and will add Grove Hill Pre-school next year.  Items for the Auction are being accepted and people with items to donate should contact Annie Pierce at 540-652-6277 for information.

Item # 7 – Mayor and Council received a donation request from Page County High School Lady Panthers Softball Team.  The team has an impressive record of 23-0 and will compete in the regional championship game, followed by the state tournament.  They are accepting donations to assist with travel expenses. 

Following a brief discussion, a Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize a donation of $200 to the Page County High School Lady Panthers Softball Team to assist with travel expenses in their bid for a state championship. 

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Councilman Hinkle stated he was very much in favor of the donation for the team, but also felt the Page County School Board should plan on possible successes of their teams and have funds available for their travel expenses. 

CLERK’S NOTE:  The Page County High School Lady Panthers Softball went on to win the State Championship for 2014!

Item # 8 – The Town received an invitation to the Town of Stanley’s 48th Annual Stanley Homecoming Parade on Saturday, July 5th at 6:30 p.m.  There will be a reception from 4:00 to 6:00 p.m. at the Stanley Fire Hall just prior to the parade.  Mayor Lucas stated he will participate in the parade and other Council Members may ride in the parade, as well. 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Following a brief discussion, Council authorized Shenandoah River Adventures to obtain water from an outside faucet at the P&R Building for a minimum bill of $18.65 a month, which covers up to 3,000 gallons on the Town’s rate chart. This faucet will remain locked and the business will be given a key to unlock it when needed.  The business often provides water to Appalachian Trail hikers as well as their customers before they utilize the river.  Council felt the business was a tourist draw for the community and the minimum charge should more than cover any water they use for these purposes. 

Discussed the water leak on Third Street and noted the line was patched, but is leaking again.  The entire line will be replaced later this week and the sink hole will be filled in again with cold patch.  It was noted the old clamps are removed and re-used at other leaks in the future.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following a brief discussion, Town Manager reported the Virginia Department of Transportation (VDOT) will be paving Town streets soon and will cover many of the worst areas. 

Vice Mayor Kite noted it appears the area on Third Street should be milled out and repaved, once the leak is repaired.   He also stated Melvin Rinaca has reported his home is flooded with rain water due to drainage issues in the street and requested VDOT review this matter as well.

Town Manager Dovel  noted Mr. Rinaca complained previously and VDOT installed new sidewalks with curb and gutter on his side of the street to help carry any runoff that may have been causing his issues.  He noted Mr. Rinaca has reported he still gets water and noted he probably always will due to the street and homes across the street being elevated above his. 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

Councilman Hinkle inquired if there has been any action on the burned house on Third Street and Shenandoah Avenue? 

It was noted it appears there has been some demolition, such as the siding was removed and some items removed from the yard, but the property owner has not given any current updates on his intentions for removing the remains of the home. 

Councilman Pierce noted he saw construction work happening at 501 Third Street recently and hopes it continues until the job is finished.  He stated they also mowed the lawn recently too. 

Councilman Comer reported Page County is reviewing what ordinances they could adopt to assist the Towns with the problem of property maintenance violations.  The Page County Building Official would be the inspecting department for any violations if the ordinances were adopted. 

Following questions, Chief Davis noted golf cart ordinances only allow for them to be run on streets with speed limits of 35 mph or below.  Therefore, if Shenandoah were ever to enact this ordinance, they could only be run from east to west and could never cross US Highway 340. 

Council noted lawn mowers should not be allowed on US Highway 340 either, but the current state law does not prohibit them. 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

There was nothing to report during this period. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer and Councilman Pierce reported the following Parks and Recreation News:  Big Gem Park – Construction of the picnic shelter is now underway.  River Park - Clean the Bay Day was a success with 9 volunteers picking up trash and debris along the Shenandoah River banks in Town.  Shenandoah River Adventures sent volunteers along with their bus and canoes to assist with this clean up and Kirk Comer brought a friend and a boat to help as well. The 500 lbs. of trash and debris was picked up in this 3 hour cleanup.  The most unusual item was a 10’ patio umbrella and a very large tractor or truck tire.  Councilman Pierce served as the Zone Captain for this event. 

Councilman Pierce stated the cleanup went very well and he was pleased with the volunteer assistance on this day.  He noted they have requested and received permission to hold the cleanup earlier next year, since they always have problems with high grass and weeds when it is held the first Saturday in June.  The Town will still be considered a partner with Clean the Bay Day, just will be holding it a different date than the main events under this program.   

Committee Chairman Comer stated he has received several complaints about basketballs coming over the fence at the skate park/basketball court and hitting vehicles parked along the street.  He inquired if the police department still had the net to install to help prevent this from happening?

Chief Davis stated yes, they still have the net and will install with the assistance of the public works department within the next few weeks.

Councilman Hinkle inquired and Council briefly discussed repairs to the tennis courts.  It was noted the Council previously agreed to fund $4,000 or half of the costs of the repairs, if the Tennis Association could pay the remaining half in this current fiscal year.  Councilman Jenkins stated he would check the wording of the motion to approve the funds and then get in touch with the Tennis Association to determine if they could meet the June 30th deadline for funding. 

Following a brief discussion, a Motion was made by Councilman Pierce, seconded by Councilman Comer, to authorize a July special rate of $25 to rent the new picnic shelter at Big Gem Park, with Council setting a more permanent rate later on.   

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

  

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Committee Chairman Jenkins reported both Luci’s Café and Grace Chinese Restaurant have closed recently. 

He then stated Enterprise Rental Car is slated to open soon on US 340 beside the Dollar General Store.  He explained when this new business opens up, there will be two (2) places in Town where people can rent vehicles since Autorentalz also rents vehicles. 

He also reported Shenandoah Bait & Tackle held their grand opening on June 7th and they also had a Big Bass Tournament.  The business is located on US 340 (near JR’s Tire Center) and the hours are:  Monday – Friday 7 a.m. until 8 p.m., Saturday 6 a.m. until 8 p.m. and Sunday 8 a.m. – 4 p.m.  The phone number is 540-560-6244 or 540-383-4102.  For website information visit www.shenandoahbaitandtackle.com

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Following a brief discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize a community enhancement award to Connie Switzer for recent improvements to her home on Pennsylvania Avenue.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to formally accept the resignation of Ira Michael Lowe as a Town Council Member, effective May 30, 2014. 

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Council briefly discussed the Town Planning Commission and noted Councilman Pierce has experience as a Planning Commissioner, specifically noting his service in previous years on the Page County Planning Commission. 

Therefore, a Motion was made by Councilman Jenkins, seconded by Councilman Comer, appoint Councilman Pierce as the Council’s representative/voting Member of the Town Planning Commission, since Ira Michael Lowe is no longer serving on the Town Council. 

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

It was noted the Planning Commission no longer has any vacant seats following this appointment as Ira Michael Lowe will still continue to serve as a Planning Commission Member, as well. 

Committee Chairman Pierce stated a closed session will be needed to discuss several personnel issues relating to the resignation of Ira Michael Lowe from Town Council.  He noted the Town has not held a closed session since 2012 and has a policy of open meetings whenever possible.  He also noted Town Manager Dovel and Assistant Town Manager Roudabush will be invited to attend the closed session to help answer questions related to these personnel issues. 

At 7:51 p.m., a Motion was made by Councilman Pierce, seconded by Councilman Comer, to enter into a closed session for the purpose of personnel matters, dealing with the vacant Town Council Seat, as permitted by Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1).

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

At 8:09 p.m., a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to return to open session and certify that to the best of our knowledge only matters lawfully exempted from open meeting requirements under the Code of Virginia, 1950, as amended, Section 2.2-3711, (A), (1), and only such matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the meeting by the Town Council.

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Mayor Lucas reported there would be no action stemming from the closed session. 

He noted the Council will discuss this matter again at their July 8th meeting to determine if other people submit their resume for the vacant Council position.  He noted the Council recently learned they do not have to appoint someone to the position and may just decide to wait until the November 4th elections to fill the seat.

 

POLICE REPORT

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas announced Circuit Court Clerk Ron Wilson will travel to Shenandoah on Friday, June 20th for a swearing in ceremony of those recently elected in Town. Everyone was invited to attend this event, which begins at Noon. 

Vice Mayor Kite stated he has another commitment and has already been sworn in at the courthouse already. 

FOR THE GOOD OF THE TOWN 

There was no one present to speak during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:19 p.m.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 6-10-14 Meeting Minutes 5-27-14

Town Council Actions 6-10-14

  1. Accepted Councilman Ira Michael Lowe’s resignation from Town Council, effective May 30, 2014.  Council held a closed session to discuss possible appointment to fill this vacant seat.  No action was taken at this time.  Council agreed to discuss this issue again at their July 8th meeting to determine if others are interested in applying for the position.  
  1. Appointed Councilman Pierce to fill a vacant term on the Planning Commission.  Councilman Pierce has previous Planning experience with the Page County Planning Commission.
  1. Reviewed the May 2014 Town Vehicle Gasoline Log.
  1. Received a thank you letter from Choices for the Town’s donation to that organization.   More information regarding Choices may be obtained at www.choicesofpagecounty.org
  1. Received a thank you letter from Shenandoah Area Agency on Aging (SAAA) for the Town’s donation to them.  More information regarding SAAA may be obtained at www.shenandoahsaaa.com
  1. Received a thank you card from the Gus Bus Reading Road Show for the Town’s donation to this program, which supports early literacy.  Visit them at their website:  http://www.iihhs.jmu.edu/thegusbus/index.html
  1. Heard half of Christ United Methodist Church’s Annual live and silent auction proceeds this year will benefit the Back Pack Ministry.  This program provides food to approximately 75 students at Shenandoah Elementary to take home for the weekends during the school year and will add Grove Hill Pre-school next year.  Items for the Auction are being accepted.  Please contact Annie Pierce at 540-652-6277 for information.
  1. Authorized a donation of $200 to help support the Page County High School Lady Panthers for travel expenses to Roanoke for the State Championship tournament this Friday (June 13th).  The Lady Panthers record is 23 – 0 for the year!
  1. Received an invitation to the Town of Stanley’s 48th Annual Stanley Homecoming Parade on Saturday, July 5th at 6:30 p.m.  There will be a reception at 4:00 to 6:00 p.m. at the Stanley Fire Hall just prior to the parade.  Mayor Lucas will participate in the parade and other Council Members may ride in the parade as well.
  1. Authorized Shenandoah River Adventures to obtain water from an outside faucet at the P&R Building for a minimum bill of $18.65 a month, which covers up to 3,000 gallons on the Town’s rate chart. This faucet will remain locked and the business will be given a key to unlock when needed.
  2. Heard VDOT will be paving Town streets soon and will cover many of the worst areas.
  1. Heard Page County is reviewing what ordinances they could adopt to assist the Towns with the problem of property maintenance violations.  The Page County Building Official would be the inspecting department for any violations if the ordinances were adopted.
  1. Parks and Recreation News:  Big Gem Park – Construction of the picnic shelter is now underway.  Set a July special rate of $25 to rent the new picnic shelter at Big Gem Park.  Council will set a permanent fee at a later date. River Park - Clean the Bay Day was a success with 9 volunteers picking up trash and debris along the Shenandoah River banks in Town.  Shenandoah River Adventures sent volunteers along with their bus and canoes to assist with this clean up and Kirk Comer brought a friend and a boat to help as well. The 500 lbs. of trash and debris was picked up in this 3 hour cleanup.  The most unusual item was a 10’ patio umbrella and a very large tractor or truck tire.  Tennis Courts – will check on the progress for repairing the courts.
  1. Heard Luci’s Café and Grace Chinese Restaurant have both closed recently.
  1. Heard Enterprise Rental Car is slated to open soon on US 340 beside the Dollar General Store.  When this new business opens up, there will be 2 places in Town where people can rent vehicles since Autorentalz also rents vehicles.
  1. Heard Shenandoah Bait & Tackle held their grand opening on June 7th and they also had a Big Bass Tournament.  The business is located on US 340 (near JR’s Tire Center) and the hours are:  Monday – Friday 7 a.m. until 8 p.m., Saturday 6 a.m. until 8 p.m. and Sunday 8 a.m. – 4 p.m.  The phone number is 540-560-6244 or 540-383-4102.  Facebook or  website info www.shenandoahbaitandtackle.com
  1. Authorized Community Enhancement Award for a residence that was recently remodeled.  This award will be presented at an upcoming meeting.
  1. Heard the Page County Circuit Clerk Ron Wilson will swear in Mayor Lucas and Councilman Jenkins on Friday, June 20th at Noon at the Shenandoah Town Hall for their new terms.  Councilman Kite was sworn in at the Page County Courthouse on June 10th, since he is not able to able to make the June 20th ceremony at Town Hall.
  1. Work Orders:  Water leak on Third Street; Install the net to contain basketballs at the courts beside the Police Department/Computer Center.        

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 MAY 27, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, May 27, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Russell Comer, Jr.; David Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  Vice Mayor William Kite.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

 

Citizens present were:  Page County High School Students:  Edward Shifflett; Heather Andrews; Raven Beaghan; Kara Atkins; Bryant Dean; Jake Knight; Jordan Goode; and Luis Rivera. 

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period. 

 

MAY 13, 2014 JOINT PUBLIC HEARING, BUDGET PUBLIC HEARING AND REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Joint Public Hearing Minutes held on May 13, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to approve the Budget Public Hearing Minutes held on May 13, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Comer, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on May 13, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the bills, dated May 27, 2014, in the Combined Accounts Disbursements Warrants #32662 - #32712 in the amount of $78,702.57.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 27, 2014.   

 

A Motion was made by Councilman Comer, seconded by Councilman Lowe, to approve the May 27, 2014 Treasurer’s report in the amount of $1,103,403.29, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members reviewed a donation request from the Junior Lady Warrior’s, which is a new travel softball team for girls.  It was noted there are funds left in the donation portion of the budget. 

 

Councilman Hinkle stated he could support a donation for this purpose, since it is a brand new team just starting up and they are non-profit. 

 

Therefore, a Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to authorize a donation of $200, to the Junior Lady Warrior’s non-profit softball travel team.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas and the Council Members received a memorandum from Treasurer Breeden requesting Council adopt the Fiscal Year 2014-2015 Budget.  The public hearing was held on May 13, 2014. 

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to adopt the Fiscal Year 2014-2015 Budget in the amount of $2,065,859.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas and Council Members received a memorandum from Treasurer Breeden regarding the employer contribution rates options for the defined benefit retirement plan to the Virginia Retirement System. 

 

Councilman Pierce inquired if these figures were in the budget for Fiscal Year 2014-2015?

 

Town Manager Dovel stated yes, it was a planned expense. 

 

Following a brief discussion, a Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to approve the Virginia Retirement System employer contribution rate for the defined benefit retirement plan at the certified rate by the VRS Board of Trustees of 12.28%, effective July 1, 2014.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Mayor Lucas read a memorandum from Treasurer Breeden regarding the need to cash in a certificate of deposit to pay expenses until tax revenue is received.  The real estate and personal property taxes have been delayed due to a computer programming error and will be mailed the second week in June, with the deadline extended until June 30th

 

A Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to authorize cashing the General Certificate of Deposit #614263 from Pioneer Bank in the amount of $104,537.78 and depositing into the General Checking Account to help pay expenditures until tax revenue is received. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

After tax revenue is received and if there is enough money to do so, another certificate of deposit will be opened to replace this one. 

 

Item # 5 – Treasurer Breeden provided a memorandum to Council regarding the need to transfer funds to pay for the picnic shelter at Big Gem Park.  Previously the Council approved the new shelter in the amount of $20,350.  The Town previously received donations in the amount of $5,071.15 toward this project.  

 

A Motion was made by Councilman Comer, seconded by Councilman Pierce, to authorize the transfer of $15,278.85 from the General Capital Improvement Checking Account to the General Checking Account to pay for the picnic shelter at Big Gem Park.

 

Members Roll Call Vote was as follows:

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 6 – Mayor and Council reviewed the 2013 report for the Shenandoah Computer Center.  The report indicated 3,234 people utilized the center for internet access, classes, faxing, copying, printing invitations, greeting cards, business cards, programs, book binding, and photo printing.  Bruce Arnold has volunteered at the center teaching classes for the past 9 years.  Mr. Arnold also prints all his own course work materials at home, using his own supplies, which saves the Center a lot of money each year.  Gary Patterson is another volunteer instructor working on his 6th year of volunteer service at the Center.  Other volunteers include Betty Knowles, and Robert Zirkle.  The Computer Center Supervisor Joyce Fluharty holds Genealogy Workshops where 15 or more students have attended the sessions.  Former Valley Banner Reporter Ted Hayes was a tremendous asset in helping to advertise the upcoming courses, without charge to the Town.  The Daily News Record also did an article on the center recently, which also brought in additional traffic to the Center.  Computers were recently upgraded and installed, and networked by Center Supervisor Fluharty.  Hours are Monday - Thursday, 9:30 a.m. until 8:30 p.m. and Friday from 9:30 a.m. until 2:30 p.m.  The center is closed daily from 1:30 to 2:30 p.m. for lunch.  Their phone number is 540-652-8773.

 

Item # 7 – Mayor and Council received a thank you card from Troop 333 for the Town’s donation to their organization.  The troop will purchase supplies for the Shenandoah Elementary Library and for future projects.

 

Item # 8 – The Town received a thank you card from the Page County Habitat for Humanity for the Town’s donation to their organization.

 

Item # 9 – Mayor and Council received an invitation for An Evening with the Stars at the White House Farm on June 26 at 6 p.m.  This is a fundraiser for Lord Fairfax Community College’s Luray-Page Center for student scholarships.  Tickets are $50 ($30 of which is tax deductible) and may be purchased by calling 540-843-0722 or online at www.lfccfoundation.org

 

Item # 10 – The Town received a thank you letter from the Shenandoah Alumni Association for the Town’s assistance with selling tickets for their Annual Banquet.  185 former graduates attended their banquet this year. 

 

COMMITTEE REPORTS

 

WATER & SEWER

Chairman Kite and Councilmen Comer and Jenkins)

 

Following questions, Town Manager Dovel reported the Public Works Department will repair a water leak and fill in road along Third Street and will also repair two (2)water leaks in Eppard’s Subdivision.

Councilman Jenkins inquired about the status of the new water line along Shenandoah River Road?

 

Town Manager Dovel reported the company has to hire a plumber to make the connections to the homes.  He noted it depends on when the connection fees are received as to which fiscal year they will be included in for revenue received.

 

He then reported a fire hydrant that was stolen in the area of the new water line, but the new hydrants seal up and do not cause a water leak.  The hydrant still belonged to the company installing the system as it has not been turned over to the Town for maintenance yet.  They will replace the hydrant soon.  

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following a brief discussion, Council requested the Public Works Department remove concrete at 407 Fourth Street; remove concrete along the block of Fourth Street, between Virginia Avenue and Pennsylvania Avenue and fill in with gravel and also trim shrubs back off walk area; trim trees at guardrail on Fourth Street, between Virginia Avenue and Pennsylvania Avenue.

 

Councilman Comer stated Walter and Dorothy Pendley submitted a bid to replace sidewalks in front of their house.  He noted they requested other bidders, but William Price was the only person they could get to submit a bid.  The Town has the 50/50 sharing program to replace sidewalks and he requested the Council review this matter. 

 

The bid was for a 25 foot section of concrete in the amount of $900 or a 45 foot section in the amount of $1,400.  However, if the Town removes the old concrete, Mr. Price will replace the 45 foot section for a total of $900. 

 

Following a brief discussion, it was a agreed the Town Public Works Department will remove the old concrete and then the Town could pay half of the $900 costs. 

 

A Motion was made by Councilman Lowe, seconded by Councilman Jenkins, to approve the bid in the amount of $900 from William D. Price Backhoe Service to replace a 45 foot section of concrete sidewalk in front of the home of Walter and Dorothy Pendley at 407 Fourth Street, with the Town paying half the cost and the Pendley’s paying the other half. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Chief Davis reported his department could help with traffic control needed while the Public Works Department was removing the concrete sidewalks and trimming trees along Fourth Street. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

 

Chief Davis reported the police officer flash lights are in need of replacement and they have $850 in the Police Equipment Capital Outlay portion of the budget for this expense.  He noted they can replace them with LED rechargeable flash lights.  He explained the Sheriff’s Department uses this type of light and have reported they hold their charge for three (3) to four (4) months.

 

A Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to authorize the purchase of six (6) LED rechargeable flash lights in the amount of $759.16 for the Police Department. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Councilman Jenkins inquired if some of the police cars will be paid off soon?

 

Chief Davis noted yes, two (2) of the police chargers were just paid off. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Committee Chairman Pierce reported the Budget Reports through April 2014 were received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

 

Committee Chairman Comer then reported the following Parks and Recreation News:  The permits are being obtained for the construction of the picnic shelter at Big Gem Park; the Shenandoah Recreation League will begin watering down their fields during dry weather to help keep the dust down at the ball park.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Councilman Pierce noted there will be a Shenandoah Wireless Broadband Authority meeting on July 8, 2014, at 6:45 p.m. at Town Hall.   The Authority is required to hold two meetings a year to remain active.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Mayor Lucas and Council Members thanked everyone involved with the Memorial Day Festival and Parade work.  They noted everyone did an excellent job and the festival was very successful! 

 

It was noted there are several homes being worked on in Town and will be nominated for Community Enhancement Award soon.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

 

Committee Chairman Pierce inquired if the new employees are doing well?

 

Town Manager Dovel stated yes, both are doing great and Mr. McAlister is already studying for his CDL license. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

It was noted the Town Attorney is still researching the street situation on Trenton Avenue.

 

NEW BUSINESS

 

There was nothing to report during this period.

TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to adjourn the meeting at 7:48 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
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