Town Council Actions 3-24-15 & Meeting Minutes 3-10-15

Town Council Actions 3/24/15

 

  1. Following a joint public hearing between the Town Planning Commission and Town Council, the existing Noise Ordinance – Division 1 was repealed and a new Noise Ordinance – Division 1 was adopted to provide for the sound levels to be determined with a sound level meter whenever a noise complaint is received.

 

  1. Authorized purchase of a sound level meter and a sound level meter calibrator in the amount of $609.98, plus shipping and handling, for use by the Police Department in enforcing the new Noise Ordinance. 

 

  1. Following a joint public hearing between the Town Planning Commission and Town Council, a new Enterprise Zone Ordinance was adopted for the Town.  The Enterprise Zone Ordinance will offer incentives to existing and new businesses expanding or locating in the Town of Shenandoah. 

 

  1. Adopted the Ordinance to change the Town Elections from May to November in 2016.  This will also extend terms from June 30th to December 31st.   

 

  1. Adopted the Ordinances setting the 2015 Town Tax Rates as follows: Personal Property and Machinery and Tools………..$0.40 per hundred

Real Estate…………………………………………..$0.31 per hundred

These rates are the same as last year.

 

  1. Approved the consolidation of lots request from Amanda Filder and Randy Dearing.  This request will consolidate lots 16-19 and 30-33 into one to allow for the construction of a new home at 270 Massanutten Avenue. 

 

  1. Received the February 2015 Police Report for review.

 

  1. Heard Frazier Quarry donated 60 tons of gravel to the Police Department for use on Town projects.

 

  1. Reminded citizens the Town will haul (without charge) gravel to their Shenandoah Town residences.  The Town citizens just have to pay for the cost of the stone.   More information is available by contacting Town Hall at 540-652-8164.

 

  1. Requested a review of the sidewalk between the Post Office and the Masonic Lodge because it is crumbling and buckling up.  Safety cones will be placed in this area until it can be determined what action is needed. 

 

  1. Appointed Councilman Lynn Fox to fill the vacant position on the Council’s Taxation and Finance Committee. 

 

  1. Thanked Town Manager Dovel and Treasurer Breeden for all their hard work on the Town Budgets for Fiscal Year 2015-2016.  (Note:  The public hearing on the FY 15/16 Budget is slated for April 14, 2015, at 7 p.m. at Town Hall.  The FY 15/16 Budget is slated for adoption at the April 28, 2015, Council meeting.)

 

  1. Heard from the citizen who recently attended a Council meeting and registered complaints for the condition of the home adjacent.  Thus far, the health department could not find any violations and the Town is still reviewing the matter to determine if there are any Town Code violations and will send the appropriate letter to the owner and/or occupants.     

 

  1. Parks and Recreation News:  A new gate will be installed at Big Gem Park to allow the road to be blocked off during inclement weather.  Kiosks are being researched to replace the existing ones in the parks.  Research is being done for possible permanent toilets at Wig-Wam Village and Big Gem Park.  Currently the Town pays a monthly fee to rent portable toilets and this money could be applied towards a monthly payment on permanent toilets. 

 

  1. Mayor Lucas attended the JMU Crew Club Mock Regatta at the River Park and noted it was a success.  He stated the group is very thankful to the Town for support of their organization. 

 

  1. Heard Triad will meet in Shenandoah on October 15, 2015, at Christ United Methodist Church.  More information will be available closer to the date.

 

  1. Heard the Town’s main well pump is about 3 years old now.  This well runs 24 hours a day, 7 days a week.  The pump is wearing out and will need to be replaced soon, at an estimated cost of $10,000 to $12,000. 

 

  1. Nancy Boyer thanked the Town for devising a way for hearing impaired to connect equipment to the microphone system so they can hear during meetings.  (Note:  Since the system works well, 2 units will be ordered to have on hand whenever needed at meetings.)

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MARCH 10, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, March 10, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Nancy Boyer; Bob Jarrell; and Linda Jarrell.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this time.

 

FEBRUARY 24, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on February 24, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired about warrant number 33467 and what it was for?

 

Assistant Town Manager Roudabush stated that is employee paid credit union savings accounts for various employees.

 

Councilman Jenkins inquired if the Town researched gas prices from other vendors yet?

 

Assistant Town Manager Roudabush stated she would check with Town Manager Dovel to determine if other gas vendors had been contacted yet.

 

Councilman Hinkle inquired about the legal expense for the draft ordinance to switch Town elections from May to November?

 

Assistant Town Manager Roudabush stated the legal expense was over $1,500 thus far.  She noted the public hearing is scheduled for March 24, 2015, at 7 p.m.

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated March 10, 2015, in the Combined Accounts Disbursement Warrants #33456 - #33493 in the amount of $99,228.18.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for March 10, 2015. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the March 10, 2015 Treasurer’s report in the amount of $1,212,616.18, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a Proclamation for Disability Awareness Week for 2015, as follows: 

PROCLAMATION OF disABILITY AWARENESS WEEK 2015

 

WHEREAS, the United States Congress enacted the Americans with Disabilities Act in 1990, prohibiting discrimination against people with disabilities in employment, public accommodations, transportation and telecommunications; and

WHEREAS, the Commonwealth of Virginia enacted the Virginians with Disabilities Act in 1985 to assure equal opportunity to persons with disabilities in the Commonwealth, and it is the policy of this Commonwealth to encourage and enable persons with disabilities to participate fully and equally in the social and economic life of the Commonwealth and to engage in remunerative employment; and

WHEREAS, people with disabilities often overcome common misunderstandings about their circumstances and make valuable contributions to their families and communities; and

WHEREAS, disability is a natural part of the human experience, and individuals with disabilities deserve the same rights as their peers to live independently, enjoy self-determination, make choices, contribute to society and participate fully in the American experience; and

WHEREAS, the community plays a central role in enhancing the lives of people with disabilities, and people with disabilities benefit from having a network of supportive friends and family, accommodating employers and community leaders who are aware of the needs and abilities of people with disabilities; and

WHEREAS, millions of people in the United States have disabilities, and we all must make a conscious effort to discover their functional abilities and to remove the barriers met in their effort to acquire independence; and 

WHEREAS,  it is the goal of Access Independence, Inc., to involve the community in all aspects of disability Awareness Week and establish an atmosphere that supports awareness and education of on-going initiatives to enhance public understanding of, and appreciation for, abilities possessed by those of use who experience life with disabilities.

NOW, THEREFORE, we the Mayor and Town Council do hereby proclaim April 11-17, 2015, as “Northern Shenandoah Valley disability Awareness Week 2015” and we call this observance to the attention of all of those people who live in the Town of Shenandoah to work together to raise awareness and understanding of the abilities of people with disabilities. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adopt the Proclamation recognizing April 11-17, 2015, as Disability Awareness Week.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a Proclamation for National Kids to Parks Day, as follows:

 

National Kids to Parks Day:  Saturday, May 16, 2015

A Proclamation

WHEREAS, May 16, 2015 is the fifth National Kids to Parks Day organized and launched by the National Park Trust; and

WHEREAS, National Kids to Parks Day empowers kids and encourages families to get outdoors and visit America’s parks; and

WHEREAS, it is important to introduce a new generation to our nation’s parks because of the decline in Park attendance over the last decades; and

WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and

WHEREAS, National Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and

WHEREAS, National Kids to Parks Day will broaden children’s appreciation for nature and the outdoors; and

NOW THEREFORE, We, the Mayor and Town Council of Shenandoah, Virginia do hereby proclaim to participate in National Kids to Parks Day.  We urge residents of Shenandoah to make time May 16, 2015 to take the children in their lives to a neighborhood, state or national park.

Dated this 10th day of March, 2015

Town Council, Town of Shenandoah, Virginia

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the Proclamation recognizing May 16, 2015, as National Kids to Parks Day, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas and Council Members reviewed several addressing concerns in the Town. 

 

Chief Davis stated Town Police Officers responded to an incident at one of the addresses and then needed assistance from a County Deputy.  He noted the Deputy was not able to locate the address for a period of time.  He noted his appreciation for Council agreeing to make the address changes.

 

Following their review of the maps, Mayor Lucas and Council authorized the addresses to be changed to assist emergency responders in locating these properties.  They requested Town staff contact the individual homeowners involved and explain the situation.  The homeowners will be allowed to submit suggested street names for the areas where the entire street needs to be renamed.  The affected properties currently have addresses as 310 S. First Street; 106 First Street; 114 First Street; 202, 206, and 210 Second Street.     

 

Item # 4 – Mayor Lucas and Council Members received the February 2015 Vehicle Gasoline Log for review.

 

Item # 5 –   Mayor Lucas read a thank you card from the Luray-Page County Chamber for Town staff supporting their initiatives in improving the quality of visitor’s experience and the quality of life for citizens.

 

Item # 6 – Mayor Lucas read a thank you card from Food for Friends for the Town’s donation to their organization.

 

Item # 7 – Mayor Lucas read a letter from Grace House thanking the Town for its continued support of the Computer Center and for having this great resource for citizens and visitors to access technology.  Grace House also thanked the Computer Center staff for all their work in the community and especially the work they have done to assist the staff and residents of Grace House. 

 

Councilman Pierce and Councilman Comer noted the Computer Center’s 10th Anniversary Celebration was well attended and there were many positive comments about the center and its classes and services.  Plaques were awarded to Joyce Fluharty, Bruce Arnold (10 years volunteer service), Betty Knowles (5 years volunteer service), and Robert Zirkle, Jr. (3 years volunteer service) for all their work at the center.  It was noted Mr. Arnold donated $100 towards the refreshments served during the anniversary celebration.  Additionally, it was noted Joyce Fluharty went above and beyond the call of duty by painting the interior of the Computer Center. Ms. Fluharty prepared baklava for some of the refreshments and also made and donated window treatments and curtain rods for the center too.  

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Vice Mayor Kite presented five (5) water connection applications for the residents living along Shenandoah River Road.  They will be connected to the new water line in this area. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the water connections for homes currently owned by Steven Pence; Mary Pence; Patricia Haxel; Wiliheime Stepp and Lorraine Trent on Shenandoah River Road.  

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Councilman Jenkins inquired about the schedule for the root chemical treatment?

 

Assistant Town Manager Roudabush stated she would check with Town Manager Dovel on when they will be in Town next. 

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Pierce inquired about the work that was being done on the sidewalks in Town?

 

Chief Davis reported the Virginia Department of Transportation is replacing the handicap ramps on the sidewalks along Route 340 in Town.  The old ramps did not meet their new specifications.

Council Members requested work orders for the following:  street repairs needed at Denver Ave and 7th Street and potholes in the tunnel on Maryland Avenue.

 

Councilman Fox noted Ralph Mowry of the Virginia Department of Transportation said they could not do anything about it, but the mud on the sides of the street along Maryland Avenue is getting worse.  He stated the trash truck and mail trucks are running through the mud, too.

 

Mayor Lucas stated he noticed the property owner where Doris Etter used to live did not have a drainpipe installed under the driveway and now the mud has run across the driveway. 

 

Assistant Town Manager Roudabush stated they would request the Virginia Department of Transportation look at this area again. 

 

Mayor Lucas noted a quote was received to replace the motor in the Town’s Exmark Lawnmower in the amount of $2,347.93.

 

Councilman Fox stated he felt the motor is beyond repair and needs to be replaced.  He felt the mower was not maintained properly and that is why the motor went bad.

 

Councilman Comer inquired if it was worth replacing the motor for this lawnmower?

 

Councilman Fox said the mower is about 10 years old with 1,401 hours on it.  He stated everything else on it is in good shape.  He noted the price to purchase a new Exmark Lawnmower would be between $15,000 and $16,000.  He noted something else could break tomorrow on the mower, but he recommends just the motor be replaced at this time.

 

Vice Mayor Kite stated based on Councilman Fox’s recommendation, he thought the motor should be replaced.  However, he noted there is money in the budget to replace the entire mower, if needed.

 

Councilman Fox stated he would abstain from any motions or voting on this matter, since Fox Lawn and Garden is involved with providing the quote. 

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize $2,347.93, to Fox Lawn and Garden to purchase a new motor for the Exmark Lawnmower.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas and Councilman Fox.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis reported a change in the asset forfeiture laws.  Now the person has to be actually convicted of the crime before the police can sell their property.

 

Regarding the regulations on reflective sign requirement for identifying house numbers, Chief Davis noted the Town Council adopted the Page County E-911 Addressing Ordinance as the Town regulations, too.  He noted the Council would eventually need to incorporate this E-911 Addressing Ordinance into the Town Code before it could be enforced though.  He said the Ordinance requires reflective house number signs of 3 inches in height and 5 inches in height for commercial property.

    

Councilman Jenkins stated he heard some positive comments for the police using the Hummer to help plow some of the snow recently.

 

Chief Davis stated his officers were patrolling the streets and decided to assist with some snow removal as they were out anyway.   He noted the snow was coming at a quick pace and the public works department was busy with all three (3) trucks out plowing and his department was glad to be able to assist.

 

Councilman Comer inquired if the police department could assist the rescue squad and fire company with removing snow in front of their bays? 

 

Chief Davis stated yes, they would have someone on the Town’s four-wheeler remove the snow in front of the bays for both the rescue squad and fire department as needed.

 

Following questions, Chief Davis stated the recent gun battle reported by the local tv station as occurring in the Town actually occurred outside the Town limits of Shenandoah and involved Page County Deputies only.

 

Chief Davis reported Rockingham County Sheriff’s Department recently donated approximately $6,000 of used equipment and supplies to the Shenandoah Police Department. 

 

 

  

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce noted a Budget Workshop is set for 5:30 p.m. on Tuesday, March 24, 2015, at the Town Hall.

 

Councilman Jenkins noted if any Council Members had any budget questions prior to the next workshop they should contact Councilman Pierce.  He noted if the budget were to be finalized the 2015 tax rate could be adopted and then Page County could begin the process to provide the data to the Town’s software company, so the Town could print their tax bills.  The software company has a leeway time of 21 days upon receipt to process the information and if the tax information is not received in a timely manner, the Town could have to extend the payment deadline date on tax bills. 

 

Mayor Lucas and Council Members received the Audit Report for the fiscal year ending June 30, 2014.  This full report is on file at Town Hall for any citizen desiring to review it. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported a gate will be installed at Big Gem Park to allow it to be closed off during inclement weather. 

 

Chief Davis stated the police department has a large piece of pipe that may be suitable for the posts for this gate. 

 

Councilman Jenkins requested restroom facilities be researched to determine the feasibility of replacing the portable toilets at Wig-Wam Village and Big Gem Park.  He noted currently the Town pays a monthly fee to have the portable toilets year round and perhaps the monthly fee could be applied to a payment for permanent restrooms at both parks.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Councilman Pierce requested Town staff to determine if one of the nearby colleges have any interns available to assist with grant research. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

It was noted several properties are being considered for future Community Enhancement Awards.

 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Committee Chairman Pierce indicated everything is going well at this point in the personnel department and several of the public works department employees are very mechanical inclined, which has saved the Town a lot of money recently.

 

Mayor Lucas suggested Councilman Fox provide them with a suggested maintenance schedule for the lawn mowers. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

Councilman Jenkins inquired as to the status of the property Mrs. Laird complained about at the last meeting?

 

Assistant Town Manager Roudabush reported the health inspector could not see any violations when he drove by the property to warrant further investigation at this point.  The health inspector observed a few trash bags near the house, but he did not consider there were any violations at this time. 

 

It was noted the Town is still reviewing the Town Code for any other possible violations and will write the occupants and owner a letter accordingly.

 

Councilman Fox inquired about the computer software expense that Councilman Jenkins had at the last meeting?

 

Councilman Jenkins stated it was the annual fee and he was not aware it was that expensive.  However, he noted the fee includes on demand assistance for any problems in the software and also constant updates to the existing system too.   

 

NEW BUSINESS

 

Councilman Comer reported the Town is obtaining estimates for replacing the carpet and repainting the compound work area of Town Hall.  The carpet was last replaced in the early 80’s. 

 

Chief Davis reported it is almost too cost prohibitive to utilize inmate labor on projects anymore.  He explained the Town would have to provide worker’s compensation insurance for each inmate.  Also, the Town would be responsible for picking up the inmates, providing them lunch, and returning them to the jail in the evenings.   

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Nancy Boyer thanked the Town Public Works Department and Police Department for all their hard work during the recent snow storms. She noted they quickly removed the snow from all the streets in Town. 

 

Mayor Lucas and Council Members noted they would write a letter to the head of Town Departments and the Volunteer Rescue Squad and Fire Company thanking them for all their extra efforts during the recent snow storms. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:06 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 
2/24/15 Town Council Actions & 2/10/15 Meeting Minutes

Town Council Actions 2/24/15

 

  1. Reviewed a complaint for a residence that has a large number of animals, junk and debris, which needs to be cleaned up.  Council will review this matter further and take the appropriate action on any Code violations.
  1. Authorized purchase of flags in the amount of $532 for use at the 18th Annual Memorial Day Festival and Parade. 
  1. Approved Community Easter Egg Hunt for April 4, 2015, beginning at Noon.  This event is sponsored by Christ United Methodist Church and Fields United Methodist Church.  The public is invited to this event.    
  1. Received a thank you card from Choices of Page County for the Town’s contribution to their organization.  www.choicesofpagecounty.org
  1. Received a thank you card for Police Officer Rodney Hensley who went above and beyond the call of duty in assisting with a missing wallet. 
  1. Received a reminder of the Computer Center’s 10th Anniversary celebration being planned for Friday, March 6th from 5 p.m. until 7 p.m.  The public is invited to this event with free hors d’oeuvres and refreshments.  Music will be provided by Whistlin’ Dixie.  More information may be obtained by calling the Computer Center at 540-652-8773 or visiting them at 411 Second Street, Shenandoah, VA.
  1.  Approved water and sewer connections for Amanda Fidler and Randy Dearing for a new house on Massanutten Avenue. 
  1. Mayor and Council thanked the Shenandoah Public Works Department, Shenandoah Police Department, Shenandoah Volunteer Fire Company, and the Shenandoah Volunteer Rescue Squad for going above and beyond the call of duty during the recent snow storm.  Council said everyone did an excellent job!
  1. Heard the Town Code is now on-line in a searchable format.  There is a link at www.TownOfShenandoah.com to access the Code. 
  1. Agreed to hold a public hearing on March 24th for the following:  Enterprise Zone Ordinance; Noise Ordinance; and an Ordinance to change Town Elections from May to November.  (Note:  The Enterprise Zone Ordinance and Noise Ordinance will be joint public hearings with the Planning Commission.)
  1. Council briefly discussed burning laws and whether or not certain ones can be applied in the areas incorporated by the boundary line adjustment.  It was noted a legal opinion may be required on this matter. 
  1. Authorized up to $500 for the purchase of a snow blade to attach to the four-wheeler to clear snow from the sidewalks along US Hwy 340 from Shenandoah Avenue to Trenton Avenue.   
  1. Received the 2015 Police Report for review.
  1. Heard local Police, Fire and Rescue are conducting a Public Awareness Campaign to inform the public of the requirement to post their house number on reflective signs.  It is often difficult for emergency responders to locate an address when the house or apartment number is not clearly posted with the required reflective signs. Under the Town and County E911 Addressing Ordinances, property owners that do not display the proper signage could face a fine, but more importantly could have a delay in emergency service response if they cannot find the correct location.  (NOTE:  The Shenandoah Volunteer Fire Company sells the required signs as a fundraiser and forms are available at the Shenandoah Town Hall or by calling the fire company at 540-652-8888.) 
  1. Council set a Budget Workshop for 6 p.m. on Tuesday, March 10, 2015, at the Town Hall. 
  1.  Parks and Recreation News:  Town is researching new kiosks for the River Park and Big Gem Park.  The existing kiosks do not keep the fliers from getting moisture, etc.; the Town is exploring a couple of possibilities for a possible donation of a message board sign at Big Gem Park to replace the one destroyed by the snow plow.  A new one will be set at a different location. 
  1. Heard there is a Facebook Page (set up by a private individual) for Shenandoah’s History and a lot of old photos are posted on this site.  The Town is trying to get permission to use some of the photos in the museum.   

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 FEBRUARY 10, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, February 10, 2015, at 7:00 p.m., with Vice Mayor William Kite, presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  Mayor Clinton O. Lucas, Jr.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  Stephanie Lillard, Page County Economic Development and Tourism Coordinator; and Judy Comer.

 

Media Representatives:  Rebecca Armstrong, The Page News & Courier and Caleb Soptelean, The Valley Banner.

 

RECEIVING OF VISITORS

 

Vice Mayor Kite presented the January 2015 Community Enhancement Award to Judy Comer for improvements made to her property at 601 Denver Avenue.  He noted the new paint, landscaping and other improvements have enhanced the community and the Town Council wanted to recognize her for the improvements. 

 

Ms. Comer accepted the plaque and thanked Vice Mayor Kite and the Council Members for this award. 

 

Stephanie Lillard presented Council with information regarding the newly designated Enterprise Zone for Page County.  She reviewed all the different incentives being offered to new and existing businesses located within the Enterprise Zone area.  Following questions, she noted the Enterprise Zone does not cover the entire Town, but rather specific areas only, and it would not be likely that a home based business would be located within the zone or be able to meet all the qualifications.  They tried to encompass almost all commercial or industrially zoned property within the Towns and outside the Town limits.  She reviewed a map of the Enterprise Zone area with Council.  She noted the Enterprise Zone incentives took effect on January 1, 2015, and the Towns could offer them retroactive to that date to any qualifying business. 

 

Regarding the program, she noted her position requires her to be the Enterprise Zone Program Manager and she will work closely with the State, County, and Town representatives to conduct inspections, keep records, etc., to ensure businesses meet the requirements to be considered eligible and to remain eligible throughout the process.  She explained the three (3) Towns are being asked to adopt Ordinances to allow the specific incentives and the State representatives said for ease of implementation and to follow the Enterprise Zone designation, they should offer each incentive available.  She explained the Enterprise Zone incentives can be amended in the future, if the County and the Towns feel there is a need.  She noted if the Towns Enterprise Zone Ordinances were all the same, program management and marketing to entice businesses will be easier too.  Following questions, she indicated other areas have been very successful using the tools the Enterprise Zone provides.  She explained her office, the Town representatives, Page County Economic Development Authority, and the Chamber of Commerce will all work collectively to ensure success of this initiative.  However, the Towns will need to individually decide if they will offer all incentives to prospective or existing businesses or industries.  She also noted each Town will have the opportunity to meet with field consultants to determine the type of business or industry they plan to try to entice.  She noted the Town of Luray’s Planner is developing drafts of the Ordinances to be adopted and will share those with the Towns as soon as the State representatives approve of the language.  Once reviewed and adopted, the Town will need to provide a letter of support for the Page County Enterprise Zone and identify the different incentives the Council agrees upon enacting.  Mrs. Lillard explained the Town would not lose existing revenue, but the incentives may be enough for people to invest in new businesses or expand their existing business or industry.   

 

Vice Mayor Kite and Council Members thanked Mrs. Lillard for her work and noted they look forward to receiving the draft Ordinances for review. 

 

JANUARY 27, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Fox, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on January 27, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

APPROVAL OF BILLS:

 

Councilman Fox inquired if the $500 warrant number 33411 was to the same tennis organization the Council gave $4,000 to in the last fiscal year budget?  He noted it appears the Town is paying the tennis association to play on the courts here in Town.

 

Councilman Comer stated he was also wondering why the tennis court repairs have not been completed yet.

 

Councilman Jenkins stated it is the same organization.  He noted the $4,000 was for them to repair and maintain the courts for anyone to use.  He explained they are in the process of applying for a grant to help cover all the repairs needed and if they are not successful, the tennis association volunteers plan to do the work themselves to repair the courts using just the $4,000.  He explained the $500 was the regular donation to this organization to help keep their association running, the same as the Town donates to other organizations.  He stated the courts are owned by the Town and require maintenance and upkeep, the same as any other Town owned park or property.  He stated because of the needed repairs, the Council felt it was cost effective to allow this organization to complete the repairs, rather than have the Town bid it out.  He stated if the courts are not going to be maintained and repaired, then the Town would have to shut them down.  He noted the tennis courts are not solely used by the tennis association, as Town citizens also use them too. 

 

Councilman Fox reported Page County High School only has five (5) people on its tennis team and he wondered since such a small percentage of people in Town play tennis, if the Town should be funding the courts.  He explained East Rockingham High School’s swim team pays a fee to use the pools at Massanutten for practices.  He noted this is more of an issue to discuss during budget workshops, but wanted to mention it now since another check was written for a donation to this same group. 

 

Vice Mayor Kite commented the tennis association promotes the area for tennis, especially during the spring and summer months, and also noted the courts are owned by the Town and do need maintenance.    

 

There being no further questions, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the bills, dated February 10, 2015, in the Combined Accounts Disbursement Warrants #33394 - #33428 in the amount of $78, 120.78.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Vice Mayor Kite read the Treasurer’s report, submitted by Deputy Treasurer Christl McCoy, for February 10, 2015. 

 

A Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to approve the February 10, 2015 Treasurer’s report in the amount of $1,181,302.00, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Vice Mayor Kite and Council Members received the January 2015 Town Vehicle Gasoline Log for review.

 

Item # 2 –  Vice Mayor Kite read a notice that the Computer Center is now offering an Introduction to Google Docs class, along with instruction on how to use free cloud storage provided by Google.  The instructor is Bruce Arnold and the cost is $10 for twice a week classes for 10 sessions.  Seating is limited and class begins February 17, 2015.   

 

Item # 3 – Following a review of a report of election results and charges, Council agreed to begin the process of switching the Town’s elections from May to November.

 

A Motion was made by Councilman Comer, seconded by Councilman Jenkins, to authorize staff to begin the process for requesting a Town Charter amendment to change Mayor and Council elections from May to November, and to review other Charter amendments that may be needed to bring Shenandoah’s Charter up to date with what is in existence today, and/or to meet state law regulations adopted since it was last amended. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Vice Mayor and Council Members were reminded the Shenandoah Volunteer Fire Company is holding Bingo on Tuesdays at the Shenandoah Community Center.

 

Item # 5 – The Town received notice of the Page One’s Annual meeting on February 16, 2015, at 6:30 p.m. at the Page United Methodist Church in Luray. 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Following questions, Town Manager Dovel reported the electronic read water meters install process will begin again soon.  He explained the Town has the meters in stock, but has been delayed due to the cold weather recently.  He noted it may be impossible to track water usage changes since the new meters have been installed, but he knew the revenue had to increase since the old meters slow down and eventually stop when they are broken.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following questions regarding a potential Golf Cart Ordinance, Chief Davis reported a new State Code, Section 46.2-916.3, took affect on July 1, 2014.  He explained this new law eliminates the Town’s ability to adopt a golf cart ordinance for the public’s use.  He noted this law provides an exemption which allows Town employees to use golf carts for governmental duties.  However, he stated there are several sections of the new law that eliminates the possibility of the Town ever adopting an ordinance for the public’s use due to our population size and the posted speed limits in Town.

 

In view of the new State Law, which would severely limit the public’s use of Golf Carts in Shenandoah, a Motion was made by Councilman Hinkle, seconded by Councilman Pierce, to dispense from exploring ordinance amendments for golf carts any further. 

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis stated the next time Council updates the Town Code, he needs for the Noise Ordinance to be amended too.  He explained similar noise ordinances have been ruled unconstitutional in other locations and just about every locality in the state are amending their noise ordinances to comply with this ruling. 

 

Councilman Comer inquired if there was a change in regulations regarding asset forfeiture funds?

 

Chief Davis stated he has not been made aware of any regulations affecting the Town’s asset forfeiture policy, but he would check into the matter further. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the January 2015 Budget Reports were received for review.  He reported the unpaid personal property taxes for 2008 were written off, but real estate taxes are paid when the property is sold so they are never written off.

 

Town Manager Dovel explained the Auditors follow state law regulations and automatically write off the old personal property taxes after five (5) years because the Town can no longer collect those.  However, he noted real estate taxes are classified differently and they are received when the property is sold or wrote off after a period of 20 years, whichever comes first. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the banners have been installed at Big Gem Park, the River Park, and the Ball Park.  He noted the banners, poles, and brackets were funded through the Healthy Communities Grant.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins indicated he is optimistic on the possibilities for new and existing businesses being offered through the new Enterprise Zone and hopes the Town can adopt the required Ordinances fairly quickly. 

 

Councilman Pierce stated the Town should be able to utilize the same Ordinances as the Town of Luray and Stanley without extra legal costs involved. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Vice Mayor Kite stated there are many gutters in Town that need to be cleaned out and some of them also have trash and debris that needs to be cleaned up too. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period. 

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Councilman Comer stated he was pleased to see the burned house on Shenandoah Avenue was being cleaned up now. 

 

Vice Mayor Kite stated the property owner was being delayed with the insurance settlement, but apparently has everything finalized now.  He stated the landowner has indicated they may try to rebuild a new home at this location.

 

Councilman Jenkins noted his thanks to the local media, especially TV3, for doing a great job of covering the story for Lexi Rucker Day. 

 

It was noted Monday, February 9, 2015 was designated by Mayor Lucas as Lexi Rucker Day in Shenandoah and everyone was requested to wear pink in honor of Lexi.  Lexi is a four year old Shenandoah resident recently diagnosed with leukemia.  Fundraisers are planned and include a spaghetti dinner at the Shenandoah Community Center on March 21st.  Donations of regular spaghetti, Prego with meat sauce or any salad dressing, along with baked goods are being accepted for the dinner.  A donation box is at Town Hall in Shenandoah and for more information about the dinner contact Heather Houck at 540-742-1834.

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to adjourn the meeting at 8:24 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 2/10/15 & Meeting Minutes 1/27/15

Town Council Actions 2/10/15

 

  1. Presented the January 2015 Community Enhancement Award to Judy Comer for improvements to her property at 601 Denver Avenue.
  1. Page County Economic Development and Tourism Coordinator Stephanie Lillard provided details of the newly designated Enterprise Zone in Page County.  The Enterprise Zone took affect on January 1, 2015, includes certain areas in the 3 Towns.  Now the Towns will need to consider adopting ordinances to allow the different incentives for current business expansion or new business who qualify for them.  Ordinances will be presented to Council in the future for review.  Once adopted, the Town will need to provide a letter of support for the Page County Enterprise Zone and identify the different incentives the Council agrees upon enacting.  The Town would lose no existing revenue, but the incentives may be enough for people to invest in new business or expand their existing.
  1. Heard the Page Valley Community Tennis Association is still currently completing paperwork to apply for grant funding to assist with all the repairs needed at the tennis courts.  If the grant application is denied, the association volunteers will make as many repairs as possible themselves with funds already donated by the Town in the last fiscal year budget.  
  1. Received the January 2015 Town Vehicle Gasoline Log for review.
  1. Heard the Computer Center is now offering an Introduction to Google Docs class, along with instruction on how to use free cloud storage provided by Google.  The instructor is Bruce Arnold and the cost is $10 for twice a week classes for 10 sessions.  Call today to enroll in the Google Docs Class 540-652-8773.  Seating is limited.  Class begins February 17, 2015.   
  1. Authorized beginning the process to proceed with switching Town Elections from May to November, including requesting an amendment to the Charter.
  1. The electronic read water meters install process will begin again soon.  The Town has the meters in stock, but has been delayed due to the cold weather recently.
  1. Heard the State Code Section 46.2-916.3 took affect on July 1, 2014.  Since this new law eliminates the Towns ability to adopt a golf cart ordinance for the public’s use, the Council agreed to dispense from exploring this matter any further.  This law provides an exemption which allows Town employees to use golf carts for governmental duties, but there are several sections of the new law that eliminates the possibility of the Town ever adopting an ordinance for the public’s use due to our population size and/or posted speed limits in Town.
  1. Heard whenever the Town decides to rewrite some outdated sections of the Town Code, they should add the Noise Ordinance to the list of laws needing amendments to comply with a recent court ruling.
  1. Received the Budget Reports through January 2015 for review.   Heard the Town Auditors write off personal property taxes after 5 years, but real estate taxes are collected when the property is sold to a new owner.
  1. Thanked the media (especially TV3) for doing a great job of covering the story for Lexi Rucker Day.  Monday, February 9, 2015 was designated by Mayor Lucas as Lexi Rucker Day in Shenandoah and everyone was requested to wear pink in honor of Lexi.  Lexi is a four year Shenandoah resident recently diagnosed with leukemia.  Fundraisers are planned and include a spaghetti dinner at the Shenandoah Community Center on March 21st.  Donations of regular spaghetti, Prego with meat sauce or any salad dressing, along with baked goods are being accepted for the dinner.  A donation box is at Town Hall in Shenandoah and for more information about the dinner contact Heather Houck at 540-742-1834.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 27, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 27, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                     

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; and Richard Pierce.

Council Members absent were:  Councilman Charles Jenkins.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Mike Uram; Lena Kite; Susan Painter; Penny Markowitz; Steve Painter; Troop Leaders Downing McCoy and Ronnie Rinaca, along with numerous Boy Scouts.

Media Representatives:  None.

RECEIVING OF VISITORS

Mayor Lucas presented a Resolution of Respect to the family of former Councilman Gleen D. Kite.  He stated Mr. Kite passed away on January 5, 2015, and was a dedicated Council Member for many, many years.  He noted Mr. Kite will be greatly missed in our community.  

Mr. Kite’s widow Lena Kite and daughters Susan Painter and Penny Markowitz were present to accept the resolution.  They stated Mr. Kite loved serving the Town and community and noted he worried about the aging water lines in Town, right up until his passing.  They thanked Mayor Lucas and Council Members for recognizing Mr. Kite’s service with the resolution.   

JANUARY 13, 2015 REGULAR MEETING MINUTES:

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on January 13, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated January 27, 2015, in the Combined Accounts Disbursement Warrants #33362 - #33393 in the amount of $67,436.00.

Members Roll Call Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Deputy Treasurer Christl McCoy, for January 27, 2015.

A Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the January 27, 2015 Treasurer’s report in the amount of $1,181,718.48, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

Item # 1 – Mayor Lucas read the 2014 Report for the Shenandoah Computer Center which indicated thousands of people used the center for printing services, classes, or technical services.  Bruce Arnold has volunteered at the center for 10 years and purchased most of the classroom supplies.  Betty Knowles has volunteered for 5 years and Robert Zirkle also volunteers in the classrooms, as well.  Center Supervisor Joyce Fluharty taught classes and conducted genealogy research.  The income from the center has increased over the past year along with walk in traffic.  The local newspapers continue to write articles on the center and publish public service announcements.  Mayor and Council thanked Joyce Fluharty, Bruce Arnold, Betty Knowles, and Robert Zirkle for all their work on behalf of the Town and the Computer Center.

Councilman Pierce stated the center is need of a new printer and Supervisor Fluharty presented Council with a model that will serve the current needs of the center and allow them to print paper banners as well.  He noted one of the center’s printers is almost 10 years old and the other one is well over five (5) years old.  

Chief Davis reported the Page County Sheriff’s Department is also donating cages for the Ford Explorer.  Therefore, his department would not need all the funds from the recent sale of the old police car.  He requested the police car sale funds be used to purchase this printer and noted he could use the remaining funds to purchase needed police equipment in the future. 

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to authorize purchase of an Epson Stylus Photo R3000 Inkjet Printer for the Computer Center in the amount of $799.99, with a $250.00 mail in rebate.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

Item # 2 – Mayor Lucas and Council Members received a thank you card from the Gleen Kite family for the flowers the Town sent for his funeral services.  Mr. Kite was a former Council Member.

Item # 3 – Mayor Lucas and Council Members reviewed and tabled donation requests from the Junior Warriors 8U non-profit girls softball team and Page County High School Music Boosters until near the end of the budget year to determine how many other donation requests the Town may receive for this line item.

Item # 4 – Mayor Lucas and Council Members received the December 2014 Police Report for review.

Item # 5 – Mayor Lucas and Council Members received the Police Department Year End Report which indicated the Shenandoah Police Officers responded to a total of 35,343 calls for service during the 2014 year.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Town Manager Dovel reported the Town now owns the new water line along Williams Avenue and Shenandoah River Road.  He stated this project cost over one million dollars, but was paid in full by North American Phillips, to supply water to residents along Shenandoah River Road.  The project also included a new fire hydrant along this road and North American Phillips will be submitting additional funds for water tap fees to connect the homes to the new water line soon.

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Councilman Fox requested Town Manager Dovel inquire if the Virginia Department of Transportation (VDOT) will put down gravel in front of homes along Maryland Avenue.  He noted the area near Tenth Street, especially near the Hammer residence, and others with a mailbox on the street, needs gravel as the mail delivery trucks are causing mud to be tracked onto the roadway in this area.  Previously VDOT did some maintenance work in the area, but only re-seeded rather than putting gravel where the mail trucks have to pull in and out.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

There was nothing further to report during this period.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

Committee Chairman Pierce stated Council received the Budget Reports through December 2014 for review.

Councilman Comer inquired about the Town’s Business Insurance and Bonding budgeted line item.  He noted the fund is nearly depleted and inquired if there would be any more invoices to be paid from this line item in this fiscal year?

Town Manager Dovel reported there should not be any more funds needed from this budgeted item this fiscal year.  He noted Treasurer Breeden receives an estimate of the costs each year and places that amount in the budget each fiscal year for the invoices due every six (6) months.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

Committee Chairman Comer reported the Town’s electric bills still seem high, especially considering the Shenandoah Recreation League now pays the bill for the batting cage and no one has been at the tennis courts lately due to the weather.

Town Manager Dovel reported the Shenandoah Valley Electric Cooperative increased rates in July and some of the Town’s electric bills doubled due to this increase.  The rate change will cause some line items to go over budget, but no more electric is being used at any Town facility.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Councilman Pierce stated since Holtzman supplies gasoline to all of the service stations in Town, the prices in Shenandoah are $.15 to $.20 higher per gallon more than adjacent localities where there is competition from other suppliers.  He noted this seems unfair for Holtzman to charge a higher price in Shenandoah for the same gasoline he supplies to residents of adjacent communities at a lower price due to competitors there.

Mayor Lucas and Council Members agreed this seemed to be an unfair practice.

Mayor Lucas stated he could write a letter to Holtzman requesting prices in Shenandoah stay in line with adjacent localities, but without other gasoline providers in Town for competition, it may be a mute point to the company. 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Councilman Pierce nominated a house on Denver Avenue for a Community Enhancement Award.  It will be presented at an upcoming meeting. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

Councilman Comer reported the Town of Stanley now holds their elections in November and the Town of Luray is going through the process to conduct their elections in November, as well. He suggested Council consider switching Shenandoah Town Council elections from May to November to save money and have the same Town election dates as the other two (2) Towns in the County.  He stated the state law changed and Council could adopt an Ordinance to change elections to November, without having the Charter changed upfront. 

Councilman Fox stated there are 1,455 registered voters in Town and only 107 votes cast in the May 2014 Election for Council.  He stated there were 522 votes cast in the special election held in November, which indicates there would probably always be a lot more votes cast for Town elections if they were held in November.  He stated many of our registered voters now work outside of the Town and do not stop back in for a vote in May, but make it more of a priority to vote in November elections.  This coupled with the November election cost savings, he stated he was very much in favor of switching Town elections from May to November.     

Vice Mayor Kite stated a Charter change requires approval of the General Assembly, but Delegate Gilbert should have no problem getting this passed if Council desires.  He noted previously the cost of a change from May to November elections prohibited Council from considering it, but since the process has been changed, now may be the time for this to be done.

Stanley Town Councilman Mike Uram stated the process to switch elections from May to November should be very simple and inexpensive now.

Following questions, Assistant Town Manager Roudabush explained there is more research to be done on this issue, but there was apparently a change in state law to make the process easier on local governments.  However, she noted the VML attorney stated if Council desires to switch to November elections, they should still seriously consider changing the Town Charter to make it in line with the actual procedure.  Additionally, she noted if Council chooses to request a change in the Town Charter, there may be other Charter changes Council would want to consider too, such as including the new boundary line information.

Councilman Comer noted if some Council Members are not convinced changing Town elections from May to November is the best idea, the Town could advertise for public input on whether the voters would want a change to November for Town elections. 

Councilman Hinkle stated input from the public would probably be minimal on whether or not a change should be implemented.  However, he pointed out people casting ballots in May elections are normally well informed voters and know exactly who and what they are voting for.  He noted in past Council elections where there were heavily contested races, more voters turned out for the May elections to cast a ballot for who they thought was the best candidate.  He stated the years with lower voter turnout could indicate the citizens are satisfied with how the Town was being run and there were not many contested Council seats.

Councilman Pierce stated he has mixed emotions about switching elections from May to November.

Mayor Lucas noted more research would need to be conducted and stated the Town Attorney advised against the change in years past.

Vice Mayor Kite stated he believed the Town Attorney advised against it previously due to the costs and lengthy process involved with changing Town elections to November.  However, he stated if the process is less costly now, he agrees it is time to review the matter again.

Councilman Comer stated the only expense involved should be for a small public hearing advertisement and some legal fees.

It was the consensus of the Council to conduct more research on this issue and discuss this matter again at the next meeting. 

 
TOWN MANAGER’S REPORT

There was nothing to report during this period.

 

MAYOR’S REPORT

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

Downing McCoy spoke in favor of moving elections to November. 

 

Ronnie Rinaca stated the Boy Scouts were in attendance to observe the meeting, as they are working toward a merit badge.   

 

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 7:54 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 1/27/15 & Meeting Minutes 1/13/15

Town Council Actions 1/27/15

 

  1. Presented a Resolution of Respect to the family of former Councilman Gleen D. Kite.  Mr. Kite passed away on January 5, 2015.  His widow Lena Kite and daughters were present to accept the resolution. 

 

  1. The Computer Center Report for 2014 indicated thousands of people used the center for printing services, classes, or technical services.  Bruce Arnold has volunteered at the center for 10 years and purchased most of the classroom supplies.  Betty Knowles has volunteered for 5 years and Robert Zirkle also volunteers in the classrooms, as well.  Center Supervisor Joyce Fluharty taught classes and conducted genealogy research.  The income from the center has increased over the past year along with walk in traffic.  The local newspapers continue to write articles on the center and publish public service announcements.  Mayor and Council thanked Joyce Fluharty, Bruce Arnold, Betty Knowles, and Robert Zirkle for all their work on behalf of the Town and the Computer Center.  (Note:  There will be a public open house at the center – 411 Second Street - on March 6th from 5 p.m. until 7 p.m. to celebrate the center’s 10th Year Anniversary.  Computer Center information may be obtained by calling 540-652-8773.)

 

  1. Authorized purchase of a new printer for the Computer Center in the amount of $799.99 with a $250 rebate - $549.99 total price.  Chief Davis stated money from the sale of the old police car could be used for this purchase, since he did not need it for the cages now.  He noted he will request the remaining funds be used for other needed police equipment in the future.   

 

  1. Received a thank you card from the Gleen Kite family for the flowers the Town sent for his funeral services.  Mr. Kite was a former Council Member. 

 

  1. Tabled donation requests from the Junior Warriors 8U non-profit girls softball team and Page County High School Music Boosters until near the end of the budget year to determine how many other donation requests the Town may receive for this line item. 

 

  1. Received the December 2014 Police Report for review.

 

  1. Received the Police Department Year End Report which indicated the Shenandoah Police Officers responded to a total of 35,343 calls for service during the 2014 year. 

 

  1. Heard the Town now owns the new water line along Williams Avenue and Shenandoah River Road.  This project cost (over one million dollars) was paid in full by North American Phillips to supply water to residents along Shenandoah River Road.  The project also included a new fire hydrant along this road and North American Phillips will be submitting additional funds for water tap fees to connect the homes to the new water line soon. 

 

  1. Heard the Shenandoah Valley Electric Cooperative increased rates in July and some of the Town’s electric bills doubled due to this increase.  The rate change will cause some line items to go over budget, but no more electric is being used at any Town facility. 

 

  1. Received the Budget Reports through December 2014 for review.

 

  1. Requested VDOT to put down gravel in front of homes along Maryland Avenue (near 10th Street), especially near the Hammer residence and others with a mailbox on the street.  VDOT did some maintenance work and only re-seeded the areas.  Now the mail delivery trucks are causing mud to be tracked onto the roadway in this area. 

 

  1. Council discussed gasoline in Town is all supplied by the same company and the price per gallon is a lot higher than nearby areas where there is competition for sales.

 

  1. Council discussed the possibility of moving Town elections from May to November.  More research is being conducted, and this matter will be reviewed by Council again at a later date.

 

  1. Downing McCoy spoke in favor of moving elections to November. 

 

  1. Ronnie Rinaca stated the Boy Scouts were in attendance to observe the meeting as they are working toward a merit badge.  

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 13, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 13, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  Vice Mayor Kite.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  Dorothy Pendley; Mike Uram; Craig Lancto; Nancy Boyer; Matt Yoder; John and Brenda Borus; Dawn Hensley; Morgan Legg; and Joseph Dirosario.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

Mayor Lucas presented the December 2014 Community Enhancement plaque to John and Brenda Borus for improvements made to their home at 408 Seventh Street.  He noted the new addition and other improvements have made a great enhancement to our community. 

 

Mr. and Mrs. Borus accepted the plaque and thanked Mayor Lucas and Council Members for this award.

 

Matt Yoder stated the streets have now been paved and are acceptable to the Virginia Department of Transportation (VDOT).  He presented Council with an email from Bradley Riggleman of VDOT indicating all construction items on the punch-list have been completed and accepted by VDOT.  The email indicated VDOT just needs to follow up with the necessary paperwork.  Since the streets are now paved, Mr. Yoder requested Council consider releasing the moratorium on zoning permits and water and sewer connections they had placed in the subdivision.  He noted he hopes to have a Forest Knolls sign at the entrance and begin selling lots for construction of homes in the near future. 

 

Following questions, Mr. Yoder stated he owns 35 unsold lots in Forest Knolls Subdivision and the other vacant lots are owned by others.  He noted People Inc. owns a total of five (5) lots currently. 

Following other questions, Town Manager Dovel indicated the Town would plow the streets and once VDOT accepted them, they would reimburse the Town for this expense.  He noted the Town could submit a second Resolution to VDOT in July to incorporate the other street in this subdivision, thereby making the entire subdivision streets maintained by VDOT. 

 

Mayor Lucas stated the Council is very appreciative that Mr. Yoder followed through with paving the streets in this subdivision since he just recently purchased it.  He noted the Town Council would also consider adopting a resolution to incorporate one of the Forest Knolls Subdivision streets into the state system for maintenance.  Mayor Lucas then read the following resolution:

 

TOWN OF SHENANDOAH

RESOLUTION

 

At the regular meeting of the Town Council of the Town of Shenandoah, Virginia, held Tuesday, January 13, 2015, the following resolution was adopted.

 

BE IT RESOLVED, that the Town Council of the Town of Shenandoah requests the Virginia Department of Transportation to incorporate into the Secondary System as provided under Section 33.1-79 of the 1950 Code of Virginia, as amended, those portions of streets, totaling exactly 0.28 miles which includes the entire cul-de-sac for turn around and snow removal purposes, located in the Town of Shenandoah and described as follows:

 

  1. High Knoll Terrace – Beginning at US Highway 340 and proceeding in a westerly direction for a distance of 0.28 miles, which includes the entire cul-de-sac for turn around and snow removal purposes. 

 

The Town hereby guarantees the Commonwealth of Virginia a 50' right of way on High Knoll Terrace, 50' of which is unrestricted and a 50' right of way, with the necessary drainage easements as recorded in Instrument #06-5301, dated December 8, 2006 and Instrument #06-5302, dated December 8, 2006.

 

            ENACTED BY VOTE OF THE TOWN COUNCIL OF THE TOWN OF SHENANDOAH, VIRGINIA ON THE 13TH DAY OF JANUARY 2015, WITH THE FOLLOWING MEMBERS BEING PRESENT AND VOTING AS SHOWN:

 

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to adopt the Resolution to incorporate High Knoll Terrace, which is 0.28 miles, including the cul-de-sac, into the VDOT system for maintenance, as presented.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Considering the streets are paved and soon to be accepted by VDOT, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to release the moratorium on issuing permits and connections in the Forest Knolls Subdivision, effective immediately. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

For Town budgeting purposes, Councilman Jenkins requested Mr. Yoder inform the Town as soon as possible, of any construction plans that will require water and sewer connections.  He explained these connection fees would be revenue that needs to be accounted for in upcoming budgets.    

 

Councilman Pierce noted this release is for the Forest Knolls Subdivision only. 

 

Luray-Page County Chamber President John Robbins was present to give their quarterly report.  He explained the Chamber plans to increase electronic marketing campaigns, especially those that target the prime demographic to increase tourism traffic throughout the County.  They have requested the Board of Supervisors help fund some of the new initiatives.  He is planning to meet with local business owners to discuss their needs, as well as, to help us retain businesses that are here now.  Invited Mayor and Council to attend a meeting on January 20th at 2 p.m. to discuss a prospective hotel in the county; invited Mayor and Council to submit ideas for discussion at the annual Chamber Board Retreat in February; they are changing the March Tourism Kickoff to incorporate a Job Fair and they are encouraging local businesses to hire high school students for part-time employment in the hopes of building their resumes; the new radio station owner is willing to list public service announcements and help get the word out about local events and he will be speaking at the next business networking breakfast; in 2014 the tourist walk-in traffic was down a little, but the website traffic increased by 36% with 70% of the website traffic being new visitors.  

Mayor Lucas and Council Members noted their thanks for the updates from Chamber President Robbins.     

 

DECEMBER 9, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on December 9, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Fox inquired if the Town had a contract with a certain company or checks different vendor pricing for LP and gasoline for Town vehicles, equipment or heating?

 

Town Manager Dovel stated there is no contract, but it would be up to Council to decide if they wanted to check pricing elsewhere.

 

Councilman Hinkle inquired about the Holtzman bill and Town Manager Dovel reported it is divided between water, sewer, streets, and police use.  

 

Councilman Comer inquired about the reimbursement from PENAC?

 

Town Manager Dovel explained they pay the monthly electric bill and filters each year for the 12th Street well. 

 

There being no further questions, a Motion was made by Councilman Comer, seconded by Councilman Hinkle, to approve the bills, dated January 13, 2015, in the Combined Accounts Disbursement Warrants #33281 - #33361 in the amount of $207,973.07.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for January 13, 2015. 

 

The report indicated $10,000 was transferred from the General Fund Checking into the Utility Fund Checking.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to approve the January 13, 2015 Treasurer’s report in the amount of $1,197,319.72, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas noted the Town received a letter from Craig Lancto with questions regarding economic development issues and how the Town handles promoting itself to visitors, new residents, and businesses.      

 

Mayor Lucas noted it is the job of the Mayor and Council, as much as anyone else’s to promote the Town.  He noted many of Mr. Lancto’s questions were just asked in an interview he had with the Page News and Courier.  He noted the Town does rely heavily upon the Chamber and does receive full cooperation from them to help get the word out about special events or items of economic interests.    

 

In response to Mr. Lancto’s letter, Councilman Hinkle suggested the Council hold a special meeting in the future to discuss additional ways to promote the Town to business and visitors. 

 

Councilman Jenkins stated he agreed and noted Council does need to work more closely on economic development issues. 

 

Councilman Comer reported the Shenandoah Industrial Development Corporation has scheduled a meeting for January 28, 2015, to discuss ways the corporation can become more active again in promoting the Town to prospective businesses and make contacts with existing business owners to focus on business retention as well.

 

Chamber President Robbins stated the Chamber will continue to assist in all ways possible, and with any new initiatives the Town would like to adopt.

 

Item # 2 – Mayor Lucas reported public comments are now being accepted on the draft Comprehensive Plan for 2015.  It is slated to be reviewed by the Planning Commission at their meeting on February 18, 2015, at 4 p.m. at Town Hall.  The draft plan may be viewed at the Town Hall or the website and comments may be submitted in writing to Town Hall or in person at any meeting before it is adopted. 

 

Item # 3 – Mayor Lucas noted the Town recently lost Mr. Gleen D. Kite, who was devoted to his country, community and family too.  He then read a Resolution of Respect for former Councilman Gleen D. Kite, as follows: 

 

RESOLUTION OF RESPECT FOR GLEEN D. KITE

DEDICATED COMMUNITY LEADER

 

WHEREAS, God in His Infinite Wisdom, has called from our midst Gleen D. Kite, on  January 5, 2015, and

 

WHEREAS, He was a dedicated husband, father, grandfather, and great-grandfather, a leader dedicating his time, energy and knowledge to serving our town and a friend to all that knew him, and

 

WHEREAS, He was a dedicated community leader, formerly serving our Town as a Council Member; and he graciously served many through his church and other civic organizations, and

 

WHEREAS, He bravely served our country in the United States Navy during World War II, and 

 

WHEREAS, He died leaving the Town richer and better for the life he lived here, yet leaving a void that will always be felt, and 

 

WHEREAS, We feel no community could have ever had a more faithful, dedicated, and concerned servant, and

 

WHEREAS, We, the Town Council, in the regular Town Council Meeting on January 13, 2015, voted in a unanimous way, now,

 

BE IT RESOLVED, The sympathy of the Mayor, Town Council, and all Town Employees is extended to his family in their great loss and a copy of this Resolution shall be given to his family and spread upon the Minutes of the Proceedings of the Town of Shenandoah Town Council.

 

Following the review of the resolution, a Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to adopt the Resolution of Respect for former Councilman Gleen D. Kite, as presented.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Councilman Hinkle stated the community recently lost other Veterans as well.  He noted Colonel William Cross was a D-Day Veteran and recipient of many medals of honor for his service in the military.  He noted Mr. Cross and his family were very appreciative of the Town having him serve as Grand Marshal, along with other D-Day Veterans, for its annual Memorial Day Parade a few years ago. 

 

Mayor Lucas stated he was not aware Colonel Cross had passed and would like to pay special tribute to his memory. 

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to purchase a brick to be placed in the wall at Veterans Park for Colonel Cross, if one is not there already.

 

Members Vote was as follows: 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

(Clerk’s note:  Mr. Cross or his family had already purchased a brick and had it placed in the wall to honor Mr. Cross’ service.)

   

Item # 5 – Received a memorandum from Chief Davis listing all the bids he received for the 2004 Ford Crown Vic police car.  The highest bid was in the amount of $1,280.99, from George Carlin. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to authorize selling the 2004 Ford Crown Vic Police Car to the highest bidder George Carlin in the amount of $1,280.99.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 6 – Mayor Lucas and Council Members received a list of the Shenandoah Fire Company Officers for 2015 as follows: 

 

President Gary Taylor; Vice President Jamie Harris; Secretary Billy Foltz; Treasurer David Huffman; Chaplain Timmy Kite; Chief K. L. Jenkins; Assistant Chief James Williams; Captain Dustin Lucas; First Lt. David Huffman; Second Lt. Brian Sherfey; Third Lt. Jamie Harris; Chief Truck Driver Gary Taylor; EMS Officer Dustin Lucas; Chief Fire Warden Billy Foltz; Wardens Bobby Comer, Sr.; John Jenkins; and Roy Smith, Jr.

 

A Motion was made by Councilman Comer, seconded by Councilman Hinkle, to accept the 2015 Shenandoah Volunteer Fire Company, Inc. Officers, as presented.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 7 – Mayor Lucas and Council Members received the December 2014 Town Vehicle Gasoline Log for review.

 

Item # 8 – Mayor Lucas read a letter from the 8U Junior Lady Warriors requesting a donation to help with expenses during their second year. 

 

Following a brief discussion, Council tabled this request until more research could be done on the number of players from Shenandoah, when the Town last donated to this organization, and if the budget contained funds for this request. 

 

Item # 9 – Town Manager Dovel stated the Battlecreek Landfill has dumpsters available in April if the Council desires to authorize a Spring Clean Up this year. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to authorize a Town Spring Clean Up for April 6-17, 2015. 

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

It was noted during this clean up residents may call the Town Hall to arrange the pickup of items too large for the regular refuse pickup.  Tires, brush or remodeling debris cannot be accepted.  However, old appliances, furniture, lawn mowers, etc. will be hauled to the landfill for those residents calling 652-8164 to schedule a pickup.  The deadline to arrange a pickup is Thursday, April 16th.  

 

Item # 10 – Councilman Pierce stated the Town will participate again this year in the Annual Clean the Bay Day litter cleanup along the riverbanks.  The Town will conduct its cleanup earlier in the year than the national event date.  Shenandoah’s Clean the Bay Day event will take place on Saturday, April 18th from 9 a.m. until Noon at the Shenandoah River Park and Landing.  Volunteers with and without boats are needed and may contact Councilman Pierce.

 

Item # 11 – The Computer Center will celebrate its 10th Anniversary with an Open House to include live music by Whistlin Dixie and food on March 6th from 5 p.m. until 7 p.m., at the center located at 411 Second Street.  Everyone is invited to attend this event and learn more of what the center has to offer the public. 

 

Item # 12 – Mayor and Council received a thank you card from the Lions Club for the Town’s donation and assistance with their Annual Christmas Cheer food baskets for needy families.

  

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Councilman Pierce inquired about water at the intersection of Williams Avenue and N. Fifth Street (Rt. 340)? 

 

Town Manager Dovel reported the water has to be from a house drain since there are no water lines in this area. 

 

He explained the leak has not been located yet on First Street, which is causing ice to form in the gutter in the 400 block of this street. 

 

Councilman Comer suggested the Public Works Department may want to put down ice melt or something to keep the ice melted from this leak. 

 

Mayor Lucas reported water is pooling in the ditch on Third Street in front of the Arnold Jenkins home. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

There was nothing to report during this period.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis indicated his department is conducting its year-end report and should have it available by the next Council meeting. 

 

Chief Davis requested permission to purchase cages for the police explorer that was donated by the Sheriff’s Department and to use the money from the sale of the 2004 Crown Vic police car to help pay this expense.  Chief Davis noted this will be the only Town expense for the donated explorer, as the lights were covered under a grant and installed by officers.  He noted officers will install the cages, too. 

 

A Motion was made by Councilman Comer, seconded by Councilman Fox, to authorize the purchase of cages for the Ford Explorer and to use the funds from the sale of the 2004 Ford Crown Vic to help pay this expense. 

 

Members Roll Call Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the following Parks and Recreation News:  more lights will be installed at Big Gem Park for better lighting during events; a price quote is being obtained for a set of portable stairs with hand railing for use at Veterans Park during events.

 

Mayor Lucas suggested the Committee consider holding the tree lighting service at the shelter for better access for small children and elderly attending.  He noted parking should not be a problem for the event in this area. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated Mr. Lancto’s letter would prod the Council to do a better job in the economic development arena and possibly look outside our community for assistance. 

 

He also noted the Shenandoah Industrial Corporation’s meeting on January 28th at 7 p.m. at Town Hall would likely bring this issue to the forefront as well. 

 

Councilman Comer stated the group plans to reorganize and begin a more active role than they have in the past two (2) years. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

 There was nothing to report during this period. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Mike Uram stated he would keep a list of local Veterans who pass away and notify the Town, so they can be honored in the future. 

 

Nancy Boyer noted thanks to the Shenandoah Improvement Team for the really nice decorations and wonderful community gathering on First Street to celebrate the Christmas holiday.  She also noted the decorations and celebration at Big Gem Park were a great event, as well.  Note:  The Shenandoah Improvement Team put up Christmas Trees along the street and with the help of Page County High School art students, decorated store windows.  The trees were decorated by Shenandoah Elementary School students and their choir sang during the event.  The Christ United Methodist Church Members served hot chocolate and cookies.  The Shenandoah Beautification Committee decorated Big Gem Park and nearby area with large white signs of Peace, Hope, Love, and Joy, in memory and in honor of bows, an old truck was fully decorated for Christmas, and a Nativity scene.  The Town purchased and installed new lights and along with the Shenandoah Indians Baseball Team hosted a tree lighting ceremony with hot chocolate and cookies and visits by Santa Claus, who arrived on a Shenandoah Volunteer Fire Company truck.

 

Page County High School student Joseph Dirosario stated his teacher requires they obtain 15 community service hours and he would like to help the Town or any other community group to obtain his remaining 5 hours.

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to adjourn the meeting at 8:14 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 1-13-15 & Meeting Minutes 12-9-14

Town Council Actions 1-13-15

  1. Awarded the December 2014 Community Enhancement plaque to John and Brenda Borus for an addition and improvements to their home at 408 Seventh Street. 

 

  1. Adopted a Resolution requesting VDOT incorporate High Knoll Terrace into their system for maintenance.  It was noted a second resolution will be presented at the July 14th Council meeting to request Locust Dale Loop also be incorporated into the VDOT system for maintenance. 

 

  1. Received a request from Matt Yoder, who is the owner of the unsold lots in the Forest Knolls Subdivision, to consider releasing the moratorium on issuing water and sewer connections and zoning permits to allow for construction of homes in the subdivision soon.  Considering the streets are now paved and VDOT has approved them, Council agreed to release the moratorium, as requested. 

 

  1. Luray-Page County Chamber President John Robbins was present to give their quarterly report.  He explained the Chamber plans to increase electronic marketing campaigns, especially those that target the prime demographic to increase tourism traffic throughout the County.  They have requested the Board of Supervisors help fund some of the new initiatives.  He is planning to meet with local business owners to discuss their needs, as well as, to help us retain businesses that are here now.  Invited Mayor and Council to attend a meeting on January 20th at 2 p.m. to discuss a prospective hotel in the county; invited Mayor and Council to submit ideas for discussion at the annual Chamber Board Retreat in February; they are changing the March Tourism Kickoff to incorporate a Job Fair and they are encouraging local businesses to hire high school students for part-time employment in the hopes of building their resumes; the new radio station owner is willing to list public service announcements and help get the word out about local events and he will be speaking at the next business networking breakfast; in 2014 the tourist walk-in traffic was down a little, but the website traffic increased by 36% and 70% of the website traffic is new visitors.      

 

  1. Received a letter from Craig Lancto with questions regarding economic development issues and how the Town handles promoting itself to visitors, new residents, and businesses.  Council reviewed the letter and agreed this was topic on everyone’s mind and may warrant a special meeting in the future to discuss in detail. 

 

  1. Public comments are now being accepted on the draft Comprehensive Plan for 2015.  It is slated to be reviewed by the Planning Commission at their meeting on February 18, 2015, at 4 p.m. at Town Hall.  The draft plan may be viewed at the Town Hall or the website and comments may be submitted in writing to Town Hall or in person at any meeting before it is adopted. 
  2. Adopted a Resolution of Respect for former Councilman Gleen D. Kite.  Mr. Kite passed away on January 5, 2015.  The resolution will be framed and presented to the family at an upcoming meeting. 

 

  1. Approved the Annual Town Spring Clean-up for April 6-17, 2015.  Residents may call the Town Hall to arrange the pickup of items too large for the regular refuse pickup.  Tires, brush or remodeling debris cannot be accepted.  However, old appliances, furniture, lawn mowers, etc. will be hauled to the landfill for those residents calling 652-8164 to schedule a pickup.  The deadline to arrange a pickup is Thursday, April 16th.   

 

  1. Heard the Town will participate again this year in the Annual Clean the Bay Day litter cleanup along the riverbanks.  The Town will conduct its cleanup earlier in the year than the national event date.  Shenandoah’s Clean the Bay Day event will take place on Saturday, April 18th from 9 a.m. until Noon at the Shenandoah River Park and Landing.  Volunteers with and without boats are needed and may contact Councilman Pierce at 540-652-6277.

 

  1. Received the December 2014 Town Vehicle Gasoline for review.

 

  1. The Computer Center will celebrate its 10th Anniversary with an Open House to include live music and food on March 6th from 5 p.m. until 7 p.m., at the center located at 411 Second Street.  Everyone is invited to attend this event and learn more of what the center has to offer the public. 

 

  1. Received a thank you card from the Lions Club for the Town’s donation and assistance with their Annual Christmas Cheer food baskets for needy families.

 

  1. Accepted the highest bid of $1,280.99 from George Carlin for the 2004 Crown Vic Police car that was recently advertised for sale. 

 

  1. Authorized Chief Davis to purchase cages for the police explorer that was donated by the Sheriff’s Department and to use the money from the sale of the 2004 Crown Vic Police car to help pay this expense.  Chief Davis noted this will be the only Town expense for the donated explorer, as the lights were covered under a grant and installed by officers.  He noted officers will install the cages, too. 

 

  1. Approved the Shenandoah Volunteer Fire Company Officers for 2015 as follows:  President Gary Taylor; Vice President Jamie Harris; Secretary Billy Foltz; Treasurer David Huffman; Chaplain Timmy Kite; Chief K. L. Jenkins; Assistant Chief James Williams; Captain Dustin Lucas; First Lt. David Huffman; Second Lt. Brian Sherfey; Third Lt. Jamie Harris; Chief Truck Driver Gary Taylor; EMS Officer Dustin Lucas; Chief Fire Warden Billy Foltz; Wardens Bobby Comer, Sr.; John Jenkins; and Roy Smith, Jr.

 

  1. Tabled a donation request from the Junior Warriors 8U non-profit girls softball team until more research could be done as to past donations, other budget items and the number of players from Shenandoah.

 

  1. Parks and Recreation News:  more lights will be installed at Big Gem Park for better lighting during events; received a suggestion to possibly hold the tree lighting service at the shelter for better access for small children and elderly attending; a price quote is being obtained for a set of portable stairs with hand railing for use at Veterans Park during events. 

 

  1. Heard the Shenandoah Industrial Corporation has scheduled a meeting for January 28th at 7 p.m. at the Town Hall.  They plan to reorganize and start taking a more active roll in both business retention and attraction in Town.

 

  1. Heard Colonel William Cross recently passed away.  He was a D-Day Veteran who earned many medals for his service.  His name is on a brick in the wall at Veterans Park and he previously served as a Memorial Day Parade Grand Marshal, along with other D-Day Veterans.  Mayor Lucas and Council Members discussed ways to pay tribute to and honor the memory of local Veterans.

 

  1. Mike Uram stated he would keep a list of local Veterans who pass away in and notify the Town, so they can be honored in the future. 

 

  1. Nancy Boyer noted thanks to the Shenandoah Improvement Team for the really nice decorations and wonderful community gathering on First Street to celebrate the Christmas holiday.  She also noted the decorations and celebration at Big Gem Park was a great event, as well.  Note:  The Shenandoah Improvement Team put up Christmas Trees along the street and with the help of Page County High School art students, decorated store windows.  The trees were decorated by Shenandoah Elementary School students and their choir sang during the event.  The Christ United Methodist Church Members served hot chocolate and cookies.  The Shenandoah Beautification Committee decorated Big Gem Park and nearby area with large white signs of Peace, Hope, Love, and Joy, in memory and in honor of bows, an old truck was fully decorated for Christmas, and a Nativity scene.  The Town purchased and installed new lights and the Shenandoah Indians Baseball Team hosted a tree lighting ceremony with hot chocolate and cookies and visits by Santa Claus, who arrived on a Shenandoah Volunteer Fire Company truck.

 

  1. Page County High School student Joseph Dirosario stated his teacher requires they obtain 15 community service hours and he would like to help the Town or any other community group to obtain his remaining 5 hours.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 DECEMBER 9, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, December 9, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

Mayor Lucas and Council Members welcomed new Councilman Lynn Fox to his first Council meeting since being elected.  Mayor Lucas noted he appreciates Mr. Fox’s service to the Town and looks forward to working with him.

 

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  None.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

Mayor Lucas stated the November 2014 Community Enhancement plaque was awarded to Brian and Mackenzie Watson for improvements made to their home at 1119 Wahnona Avenue.  The Watsons were not able to attend the meeting.  Mayor Lucas will deliver the plaque to their home.  

 

OCTOBER 28, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on October 28, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated December 9, 2014, in the Combined Accounts Disbursement Warrants #33165 - #33280 in the amount of $224,888.52.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for December 9, 2014. 

 

The report indicated $10,000 was transferred from the General Fund Checking into the Utility Fund Checking.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to approve the December 9, 2014 Treasurer’s report in the amount of $1,293,258.92, as read.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read an ordinance to grant a Nonexclusive Franchise for Rural Broadband Network Service as follows: 

 

 

            BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia;

 

That pursuant to the provisions of Virginia Code § 15.2-2100, that Rural

 

Broadband Network Services, LLC, a Virginia limited liability company, is granted

 

a nonexclusive franchise for Rural Broadband Network Services, LLC, to

 

broadcast or transmit through the air space or air rights of the Town of

 

Shenandoah wireless broadband access service to the Town of Shenandoah and

 

its residents, and the right and privilege to attach equipment used to transport

 

wireless broadband services to individual structures of public or private entities

 

located within the streets and alleys within the corporate limits of the Town of

 

Shenandoah for the use of such air space or air rights and attachment rights for a

 

period of five (5) years commencing upon enactment of this ordinance and Rural

 

Broadband Network Services, LLC, shall pay monthly to the Town of

 

Shenandoah a franchise fee of five percent (5%) of the amount billed to its

 

customers each month provided, however, that this franchise shall not apply to,

 

or include, the placing or installation of any equipment, cable or wires by Rural

 

Broadband Network Services, LLC, in connection with the provision of such

 

broadcast or transmission wireless broadband access service.

 

That if any clause, sentence, paragraph, subdivision, section or part of this

 

ordinance shall be adjudged by any Court of competent jurisdiction to be invalid,

 

the judgment shall not affect, impair or invalidate the remainder thereof, but shall

 

be confined in its operation to the clause, sentence, paragraph, subdivision,

 

section or part thereof directly involved in the controversy in which the judgment

 

shall have been rendered and to this end, the provisions of this ordinance are

 

declared severable. 

 

Enacted by the vote of the Town Council of the Town of Shenandoah,

 

Virginia, on the 9th day of December, 2014; the following members being present

 

and voting as shown:

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the Ordinance to grant a Nonexclusive Franchise between the Town of Shenandoah and Rural Broadband Network Services, LLC., as read.

 

Members Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas then noted the Lease Agreement between the Town and Rural Broadband Network Services was received for everyone’s review.  He inquired if there were any comments or questions on the proposed agreement? 

 

Following questions, Councilman Jenkins stated this lease is basically an extension of the previous one and will be retroactive to December 1st.  He noted if Rural Broadband Network Services desires to add fiber optic or any other changes in the future, they will have to request the lease be amended then. 

 

 

 

There being no further discussions, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the lease agreement between the Town and Rural Broadband Network Services, dated December 1, 2014, and authorize Mayor Lucas to sign the document as follows:

Members Roll Call Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas and Council Members received a Bingo Application from the Shenandoah Volunteer Fire Company 70 Inc., for weekly bingo games at the Shenandoah Recreation Center (Community Center).

 

Councilman Comer commented the fire company and rescue squad owned the building jointly, but both have agreed the fire company will take over as the sole owner of the community center prior to December 31, 2014.  The Town will still have access to use the building for meetings or events as needed, without charge. 

 

Following the review of the application, a Motion was made by Councilman Comer, seconded by Councilman Jenkins, to approve the Bingo Permit for the Shenandoah Volunteer Fire Company 70 Inc., through December 9, 2015, as presented.

 

Members Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Planning Commission Member Craig Lancto submitted a reimbursement request for lodging for a seminar he attended on planning and zoning in Richmond.  He also provided a copy of the agenda for this meeting indicating a broad range of planning and zoning topics. 

 

Mayor Lucas and Council Members stated this seminar, though not required, was related to his duties as a Planning Commission Member and Commissioner Boyer was previously reimbursed for her lodging expense also. 

 

Therefore, a Motion was made by Vice Councilman Pierce, seconded by Councilman Hinkle, to authorize a check in the amount of $188.08 to reimburse Craig Lancto for lodging costs for a planning and zoning seminar on October 12-13, 2014, as requested.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 5 – Received a request from Chris Gould to add another bicycle event for Sunday, July 26, 2015, in the Town of Shenandoah.  The event would require a few road closures, likely around the area of Town Hall, to be less disruptive to residents and traffic.  A formal application for approval will be sent later, but he wanted to determine if Council would be in favor of a second event, which would be the day after the July 25th Shenandoah Time Trial.  The Virginia Department of Transportation would also have to give approval for the street closures. 

 

Following a brief discussion, a Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the Shenandoah Time Trial scheduled for July 25, 2015, contingent upon the Virginia Department of Transportation also approving the request. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Mayor Lucas and Council Members discussed the possibility of another bicycle event for July 26th, but noted it may difficult to host in Town on a Sunday.  They noted street closures would make it very difficult for residents to maneuver around trying to get to and from church services and the Sunday event could impede traffic for the two (2) churches located on Third Street. 

 

Councilman Fox inquired if the event organizers offer reimbursement for expenses incurred by the Town for police and public works overtime to work the events? 

 

Councilman Hinkle stated no, but the event is a large tourist draw for our Town.  He indicated the numbers on past events indicated the tourists attending or participating in the bike race shop and eat in Town while here, which helps the local economy grow. 

 

Chief Davis stated the Sheriff’s Department does receive some compensation for the Deputies time while working the events in the County.  He noted events on Sunday would impact the Town Police Officers who regularly attend church services too.    

 

Following a brief discussion, Council requested Mayor Lucas inquire with the event organizers about possible reimbursement for Town expenses for working the events. 

 

Item # 6 – Mayor Lucas and Council Members received a memorandum from Treasurer Breeden regarding credit card and debit card fees and revenue received since the Town began accepting them.  The customers pay a convenience fee of $3.95 if they are paying a tax bill, but are not charged a fee for any other type of transaction.  The Town paid $1,044.96 in fees, but received $48,922.19 in revenue during the period of May 2013 through November of 2014.   

 

Councilman Pierce stated Council had requested the figures to try and determine if accepting debit and credit cards are worth the expense.

 

Council briefly discussed this matter and noted it will be difficult to ascertain if the Town is receiving money it would not otherwise obtain if the credit cards were not accepted.  However, Mayor Lucas will discuss this issue more with Treasurer Breeden to determine if there are any types of reports that could help answer the questions.   

 

Item # 7 – Mayor Lucas and Council Members received the October and November 2014 Town Vehicle Gasoline Log for review.

 

Item # 8 – Mayor Lucas and Council Members received the October and November 2014 Police Reports for review. 

 

Councilman Hinkle inquired what a welfare check involved?

 

Chief Davis stated if a family member or friend was concerned they were not able to get in touch with a resident, the police would check to determine everything was okay at the residence.

 

Councilman Pierce inquired if the traffic problems being experienced during drop off and pickup of students at the elementary school was better now?  

 

Chief Davis stated yes, it does appear to be moving more efficiently during pick up times in the evenings.  He noted the Virginia Department of Transportation was monitoring the issue to determine a permanent solution. 

 

Item # 9 – The Town received an appreciation letter from a resident for the police department, especially Officer Chad Cubbage, who recovered stolen items.  Someone stole the resident’s valuable and very sentimental jewelry from their home.  Officer Cubbage was in charge of the case and was able to recover the stolen items when they were sold to a nearby pawn shop.  The suspect was tried and convicted and the stolen items were returned to the Town resident.     

 

Item # 10 – The Town received a thank you letter for its warm welcome of the Combat Veterans Motorcycle Association Northern Virginia Chapter 27-2 when they were in Town on July 26, 2014.  The CVMA Virginia 27-2 noted over 400 motorcycles were lead through Town by Corporal Rodney Hensley of the Shenandoah Police Department and he did an excellent job of coordinating their safe ride through Town, past the Veterans Park and to their destination of the Shenandoah VFW. 

 

Item # 11 – Received a thank you letter from Page One for the Town’s contribution to their non-profit organization.  They provide food, clothing, household items and assistance with utility bills to those in need. 

 

Item # 12 – Received a thank you letter from the Shenandoah Valley Soil & Water Conservation District for the Town making a contribution to support the district’s programs and services for water quality and conservation. 

 

Item # 13 – The Mayor and Council received an invitation to participate in the Christmas Parades for the Town of Luray on December 13th and the Town of Stanley on December 16th.

 

Item # 14 – Mayor Lucas reminded everyone of the following upcoming events: 

 

  1. The Shenandoah Improvement Team is hosting a Christmas event on First Street on Thursday, December 11th at 6:30 p.m.  Shenandoah Elementary students will be singing carols, Christ United Methodist and Fields United Methodist will be providing free hot chocolate and cookies to everyone in attendance, and Shenandoah Elementary students will decorate the trees lining the 400 block of First Street, Page County High School students decorated the windows at 424 First Street.  

 

  1. The Town’s Christmas Tree Lighting Ceremony is on December 13th at 6 p.m. at Big Gem Park.  This event is hosted by the Town and the Shenandoah Indians.  

 

  1. Reminded everyone of the Town Employee Christmas luncheon on Friday, December 19th at 11:30 a.m. at the Community Center. 

Item # 15 – Received a list of accomplishments for the Town of Shenandoah for 2014. 

 

Councilman Pierce reported the Clean the Bay Day Cleanup for Shenandoah may be changed to a different date in 2015 to have it completed before weeds and underbrush have a chance to grow back.  He will set the 2015 date in the near future. 

 

Councilman Hinkle stated the 2015 Car Show and Family Fun Day will be expanded to include motorcycles and possibly tractors as well.  It is scheduled for September 19th at the Shenandoah Speedway.

 

Item # 16 – Mayor Lucas read a letter from Crystal Walton who requested use of the Big Gem Park to take professional photographs for a fee.  She would like to use the park during the day of December 13, 2014, from Noon until 3 p.m.

 

It was noted Ms. Walton does not live in the corporation limits and therefore, would not need any type of business license from the Town. 

 

Council agreed Ms. Walton could use Big Gem Park for a fee of $25 to take photographs, which she will sell for a fee to the families being photographed.  It was noted she would need to conclude her photo shoot prior to 5 p.m. to allow for any setup for the tree lighting ceremony at 6 p.m. on December 13th

 

Item # 17 – Chief Davis presented an email from Sheriff Thomas indicating his department will transport citizens under temporary detention orders, which will assist the Towns and State Police as well.  This will save the Town a lot of money and allow Officers to remain in their jurisdictions for all other police matters.   There may be occasions when the Town Officers will be required to assist with the transportation, but the Sheriff’s Deputies will handle the majority of the transport cases. 

 

COMMITTEE REPORTS

 

Prior to Committee Reports, Mayor Lucas noted if the new Councilman Lynn Fox was interested in serving on any of the Council Committees?

 

Councilman Fox stated he would rather wait for a few months until he has a chance to acclimate himself to Council duty. 

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the public works crew have been busy with the normal water leak repairs and sewer main clogs. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Pierce reported gravel is washing out of a driveway onto the road near A Street and Junior Avenue intersection.  This is causing the street to be hazardous and he requested the public works department remove the gravel. 

 

Councilman Jenkins inquired about the status of the street paving for the Forest Knolls Subdivision?

 

Town Manager Dovel stated the Virginia Department of Transportation rejected the original finished project due to the shoulder work.  However, the contractor returned and seems to have cleaned up the street so hopefully it will be approved the Virginia Department of Transportation. 

 

Councilman Hinkle stated a set of steps needs to be constructed at Veterans Park to allow residents easier access from the street.  He noted with the steep grade from the street, it is very difficult for elderly people. 

 

Following a brief discussion, Councilman Comer stated he believes a small set of removable steps could be constructed and placed there during events.  Otherwise citizens are encouraged to use the access points off the ends of the sidewalk, which make a smoother transition from the street to the park level and meets the Virginia Department of Transportations requirements for handicap accessibility. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the October and November 2014 Budget Reports were received for review. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer stated Town will help host the tree lighting at Big Gem Park along with the Shenandoah Indians who will serve hot chocolate and cookies.  The Christ United Methodist Church Choir will lead the Christmas Carols and Mayor Lucas will read the Legend of the Christmas Tree.  Santa will arrive by fire truck to sit in the gazebo and hear the children’s Christmas wishes.

 

Councilman Pierce stated the wreath looks nice at Veterans Park.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins reported two (2) new businesses, Second Chance Boutique and Liberty Tax Service.  He inquired if Liberty Tax Service would be a permanent operation?

 

Councilman Comer stated yes, it is a branch of the offices in Luray.  He stated the Liberty Tax Service in Shenandoah will do both business and personal taxes. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to authorize issuing the December 2014 Community Enhancement Award to John and Brenda Borus of 408 Seventh Street for recent improvements to their property. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

This plaque will be presented to them at the January meeting. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Committee Chairman Pierce and Vice Mayor Kite complimented the Town Public Works Department for the excellent job they did with snow and ice removal thus far this winter.  

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 7:56 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
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