2/24/15 Town Council Actions & 2/10/15 Meeting Minutes

Town Council Actions 2/24/15

 

  1. Reviewed a complaint for a residence that has a large number of animals, junk and debris, which needs to be cleaned up.  Council will review this matter further and take the appropriate action on any Code violations.
  1. Authorized purchase of flags in the amount of $532 for use at the 18th Annual Memorial Day Festival and Parade. 
  1. Approved Community Easter Egg Hunt for April 4, 2015, beginning at Noon.  This event is sponsored by Christ United Methodist Church and Fields United Methodist Church.  The public is invited to this event.    
  1. Received a thank you card from Choices of Page County for the Town’s contribution to their organization.  www.choicesofpagecounty.org
  1. Received a thank you card for Police Officer Rodney Hensley who went above and beyond the call of duty in assisting with a missing wallet. 
  1. Received a reminder of the Computer Center’s 10th Anniversary celebration being planned for Friday, March 6th from 5 p.m. until 7 p.m.  The public is invited to this event with free hors d’oeuvres and refreshments.  Music will be provided by Whistlin’ Dixie.  More information may be obtained by calling the Computer Center at 540-652-8773 or visiting them at 411 Second Street, Shenandoah, VA.
  1.  Approved water and sewer connections for Amanda Fidler and Randy Dearing for a new house on Massanutten Avenue. 
  1. Mayor and Council thanked the Shenandoah Public Works Department, Shenandoah Police Department, Shenandoah Volunteer Fire Company, and the Shenandoah Volunteer Rescue Squad for going above and beyond the call of duty during the recent snow storm.  Council said everyone did an excellent job!
  1. Heard the Town Code is now on-line in a searchable format.  There is a link at www.TownOfShenandoah.com to access the Code. 
  1. Agreed to hold a public hearing on March 24th for the following:  Enterprise Zone Ordinance; Noise Ordinance; and an Ordinance to change Town Elections from May to November.  (Note:  The Enterprise Zone Ordinance and Noise Ordinance will be joint public hearings with the Planning Commission.)
  1. Council briefly discussed burning laws and whether or not certain ones can be applied in the areas incorporated by the boundary line adjustment.  It was noted a legal opinion may be required on this matter. 
  1. Authorized up to $500 for the purchase of a snow blade to attach to the four-wheeler to clear snow from the sidewalks along US Hwy 340 from Shenandoah Avenue to Trenton Avenue.   
  1. Received the 2015 Police Report for review.
  1. Heard local Police, Fire and Rescue are conducting a Public Awareness Campaign to inform the public of the requirement to post their house number on reflective signs.  It is often difficult for emergency responders to locate an address when the house or apartment number is not clearly posted with the required reflective signs. Under the Town and County E911 Addressing Ordinances, property owners that do not display the proper signage could face a fine, but more importantly could have a delay in emergency service response if they cannot find the correct location.  (NOTE:  The Shenandoah Volunteer Fire Company sells the required signs as a fundraiser and forms are available at the Shenandoah Town Hall or by calling the fire company at 540-652-8888.) 
  1. Council set a Budget Workshop for 6 p.m. on Tuesday, March 10, 2015, at the Town Hall. 
  1.  Parks and Recreation News:  Town is researching new kiosks for the River Park and Big Gem Park.  The existing kiosks do not keep the fliers from getting moisture, etc.; the Town is exploring a couple of possibilities for a possible donation of a message board sign at Big Gem Park to replace the one destroyed by the snow plow.  A new one will be set at a different location. 
  1. Heard there is a Facebook Page (set up by a private individual) for Shenandoah’s History and a lot of old photos are posted on this site.  The Town is trying to get permission to use some of the photos in the museum.   

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 FEBRUARY 10, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, February 10, 2015, at 7:00 p.m., with Vice Mayor William Kite, presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  Mayor Clinton O. Lucas, Jr.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  Stephanie Lillard, Page County Economic Development and Tourism Coordinator; and Judy Comer.

 

Media Representatives:  Rebecca Armstrong, The Page News & Courier and Caleb Soptelean, The Valley Banner.

 

RECEIVING OF VISITORS

 

Vice Mayor Kite presented the January 2015 Community Enhancement Award to Judy Comer for improvements made to her property at 601 Denver Avenue.  He noted the new paint, landscaping and other improvements have enhanced the community and the Town Council wanted to recognize her for the improvements. 

 

Ms. Comer accepted the plaque and thanked Vice Mayor Kite and the Council Members for this award. 

 

Stephanie Lillard presented Council with information regarding the newly designated Enterprise Zone for Page County.  She reviewed all the different incentives being offered to new and existing businesses located within the Enterprise Zone area.  Following questions, she noted the Enterprise Zone does not cover the entire Town, but rather specific areas only, and it would not be likely that a home based business would be located within the zone or be able to meet all the qualifications.  They tried to encompass almost all commercial or industrially zoned property within the Towns and outside the Town limits.  She reviewed a map of the Enterprise Zone area with Council.  She noted the Enterprise Zone incentives took effect on January 1, 2015, and the Towns could offer them retroactive to that date to any qualifying business. 

 

Regarding the program, she noted her position requires her to be the Enterprise Zone Program Manager and she will work closely with the State, County, and Town representatives to conduct inspections, keep records, etc., to ensure businesses meet the requirements to be considered eligible and to remain eligible throughout the process.  She explained the three (3) Towns are being asked to adopt Ordinances to allow the specific incentives and the State representatives said for ease of implementation and to follow the Enterprise Zone designation, they should offer each incentive available.  She explained the Enterprise Zone incentives can be amended in the future, if the County and the Towns feel there is a need.  She noted if the Towns Enterprise Zone Ordinances were all the same, program management and marketing to entice businesses will be easier too.  Following questions, she indicated other areas have been very successful using the tools the Enterprise Zone provides.  She explained her office, the Town representatives, Page County Economic Development Authority, and the Chamber of Commerce will all work collectively to ensure success of this initiative.  However, the Towns will need to individually decide if they will offer all incentives to prospective or existing businesses or industries.  She also noted each Town will have the opportunity to meet with field consultants to determine the type of business or industry they plan to try to entice.  She noted the Town of Luray’s Planner is developing drafts of the Ordinances to be adopted and will share those with the Towns as soon as the State representatives approve of the language.  Once reviewed and adopted, the Town will need to provide a letter of support for the Page County Enterprise Zone and identify the different incentives the Council agrees upon enacting.  Mrs. Lillard explained the Town would not lose existing revenue, but the incentives may be enough for people to invest in new businesses or expand their existing business or industry.   

 

Vice Mayor Kite and Council Members thanked Mrs. Lillard for her work and noted they look forward to receiving the draft Ordinances for review. 

 

JANUARY 27, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Fox, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on January 27, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

APPROVAL OF BILLS:

 

Councilman Fox inquired if the $500 warrant number 33411 was to the same tennis organization the Council gave $4,000 to in the last fiscal year budget?  He noted it appears the Town is paying the tennis association to play on the courts here in Town.

 

Councilman Comer stated he was also wondering why the tennis court repairs have not been completed yet.

 

Councilman Jenkins stated it is the same organization.  He noted the $4,000 was for them to repair and maintain the courts for anyone to use.  He explained they are in the process of applying for a grant to help cover all the repairs needed and if they are not successful, the tennis association volunteers plan to do the work themselves to repair the courts using just the $4,000.  He explained the $500 was the regular donation to this organization to help keep their association running, the same as the Town donates to other organizations.  He stated the courts are owned by the Town and require maintenance and upkeep, the same as any other Town owned park or property.  He stated because of the needed repairs, the Council felt it was cost effective to allow this organization to complete the repairs, rather than have the Town bid it out.  He stated if the courts are not going to be maintained and repaired, then the Town would have to shut them down.  He noted the tennis courts are not solely used by the tennis association, as Town citizens also use them too. 

 

Councilman Fox reported Page County High School only has five (5) people on its tennis team and he wondered since such a small percentage of people in Town play tennis, if the Town should be funding the courts.  He explained East Rockingham High School’s swim team pays a fee to use the pools at Massanutten for practices.  He noted this is more of an issue to discuss during budget workshops, but wanted to mention it now since another check was written for a donation to this same group. 

 

Vice Mayor Kite commented the tennis association promotes the area for tennis, especially during the spring and summer months, and also noted the courts are owned by the Town and do need maintenance.    

 

There being no further questions, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the bills, dated February 10, 2015, in the Combined Accounts Disbursement Warrants #33394 - #33428 in the amount of $78, 120.78.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Vice Mayor Kite read the Treasurer’s report, submitted by Deputy Treasurer Christl McCoy, for February 10, 2015. 

 

A Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to approve the February 10, 2015 Treasurer’s report in the amount of $1,181,302.00, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Vice Mayor Kite and Council Members received the January 2015 Town Vehicle Gasoline Log for review.

 

Item # 2 –  Vice Mayor Kite read a notice that the Computer Center is now offering an Introduction to Google Docs class, along with instruction on how to use free cloud storage provided by Google.  The instructor is Bruce Arnold and the cost is $10 for twice a week classes for 10 sessions.  Seating is limited and class begins February 17, 2015.   

 

Item # 3 – Following a review of a report of election results and charges, Council agreed to begin the process of switching the Town’s elections from May to November.

 

A Motion was made by Councilman Comer, seconded by Councilman Jenkins, to authorize staff to begin the process for requesting a Town Charter amendment to change Mayor and Council elections from May to November, and to review other Charter amendments that may be needed to bring Shenandoah’s Charter up to date with what is in existence today, and/or to meet state law regulations adopted since it was last amended. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Vice Mayor and Council Members were reminded the Shenandoah Volunteer Fire Company is holding Bingo on Tuesdays at the Shenandoah Community Center.

 

Item # 5 – The Town received notice of the Page One’s Annual meeting on February 16, 2015, at 6:30 p.m. at the Page United Methodist Church in Luray. 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Following questions, Town Manager Dovel reported the electronic read water meters install process will begin again soon.  He explained the Town has the meters in stock, but has been delayed due to the cold weather recently.  He noted it may be impossible to track water usage changes since the new meters have been installed, but he knew the revenue had to increase since the old meters slow down and eventually stop when they are broken.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following questions regarding a potential Golf Cart Ordinance, Chief Davis reported a new State Code, Section 46.2-916.3, took affect on July 1, 2014.  He explained this new law eliminates the Town’s ability to adopt a golf cart ordinance for the public’s use.  He noted this law provides an exemption which allows Town employees to use golf carts for governmental duties.  However, he stated there are several sections of the new law that eliminates the possibility of the Town ever adopting an ordinance for the public’s use due to our population size and the posted speed limits in Town.

 

In view of the new State Law, which would severely limit the public’s use of Golf Carts in Shenandoah, a Motion was made by Councilman Hinkle, seconded by Councilman Pierce, to dispense from exploring ordinance amendments for golf carts any further. 

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis stated the next time Council updates the Town Code, he needs for the Noise Ordinance to be amended too.  He explained similar noise ordinances have been ruled unconstitutional in other locations and just about every locality in the state are amending their noise ordinances to comply with this ruling. 

 

Councilman Comer inquired if there was a change in regulations regarding asset forfeiture funds?

 

Chief Davis stated he has not been made aware of any regulations affecting the Town’s asset forfeiture policy, but he would check into the matter further. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the January 2015 Budget Reports were received for review.  He reported the unpaid personal property taxes for 2008 were written off, but real estate taxes are paid when the property is sold so they are never written off.

 

Town Manager Dovel explained the Auditors follow state law regulations and automatically write off the old personal property taxes after five (5) years because the Town can no longer collect those.  However, he noted real estate taxes are classified differently and they are received when the property is sold or wrote off after a period of 20 years, whichever comes first. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the banners have been installed at Big Gem Park, the River Park, and the Ball Park.  He noted the banners, poles, and brackets were funded through the Healthy Communities Grant.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins indicated he is optimistic on the possibilities for new and existing businesses being offered through the new Enterprise Zone and hopes the Town can adopt the required Ordinances fairly quickly. 

 

Councilman Pierce stated the Town should be able to utilize the same Ordinances as the Town of Luray and Stanley without extra legal costs involved. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Vice Mayor Kite stated there are many gutters in Town that need to be cleaned out and some of them also have trash and debris that needs to be cleaned up too. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period. 

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Councilman Comer stated he was pleased to see the burned house on Shenandoah Avenue was being cleaned up now. 

 

Vice Mayor Kite stated the property owner was being delayed with the insurance settlement, but apparently has everything finalized now.  He stated the landowner has indicated they may try to rebuild a new home at this location.

 

Councilman Jenkins noted his thanks to the local media, especially TV3, for doing a great job of covering the story for Lexi Rucker Day. 

 

It was noted Monday, February 9, 2015 was designated by Mayor Lucas as Lexi Rucker Day in Shenandoah and everyone was requested to wear pink in honor of Lexi.  Lexi is a four year old Shenandoah resident recently diagnosed with leukemia.  Fundraisers are planned and include a spaghetti dinner at the Shenandoah Community Center on March 21st.  Donations of regular spaghetti, Prego with meat sauce or any salad dressing, along with baked goods are being accepted for the dinner.  A donation box is at Town Hall in Shenandoah and for more information about the dinner contact Heather Houck at 540-742-1834.

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to adjourn the meeting at 8:24 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 2/10/15 & Meeting Minutes 1/27/15

Town Council Actions 2/10/15

 

  1. Presented the January 2015 Community Enhancement Award to Judy Comer for improvements to her property at 601 Denver Avenue.
  1. Page County Economic Development and Tourism Coordinator Stephanie Lillard provided details of the newly designated Enterprise Zone in Page County.  The Enterprise Zone took affect on January 1, 2015, includes certain areas in the 3 Towns.  Now the Towns will need to consider adopting ordinances to allow the different incentives for current business expansion or new business who qualify for them.  Ordinances will be presented to Council in the future for review.  Once adopted, the Town will need to provide a letter of support for the Page County Enterprise Zone and identify the different incentives the Council agrees upon enacting.  The Town would lose no existing revenue, but the incentives may be enough for people to invest in new business or expand their existing.
  1. Heard the Page Valley Community Tennis Association is still currently completing paperwork to apply for grant funding to assist with all the repairs needed at the tennis courts.  If the grant application is denied, the association volunteers will make as many repairs as possible themselves with funds already donated by the Town in the last fiscal year budget.  
  1. Received the January 2015 Town Vehicle Gasoline Log for review.
  1. Heard the Computer Center is now offering an Introduction to Google Docs class, along with instruction on how to use free cloud storage provided by Google.  The instructor is Bruce Arnold and the cost is $10 for twice a week classes for 10 sessions.  Call today to enroll in the Google Docs Class 540-652-8773.  Seating is limited.  Class begins February 17, 2015.   
  1. Authorized beginning the process to proceed with switching Town Elections from May to November, including requesting an amendment to the Charter.
  1. The electronic read water meters install process will begin again soon.  The Town has the meters in stock, but has been delayed due to the cold weather recently.
  1. Heard the State Code Section 46.2-916.3 took affect on July 1, 2014.  Since this new law eliminates the Towns ability to adopt a golf cart ordinance for the public’s use, the Council agreed to dispense from exploring this matter any further.  This law provides an exemption which allows Town employees to use golf carts for governmental duties, but there are several sections of the new law that eliminates the possibility of the Town ever adopting an ordinance for the public’s use due to our population size and/or posted speed limits in Town.
  1. Heard whenever the Town decides to rewrite some outdated sections of the Town Code, they should add the Noise Ordinance to the list of laws needing amendments to comply with a recent court ruling.
  1. Received the Budget Reports through January 2015 for review.   Heard the Town Auditors write off personal property taxes after 5 years, but real estate taxes are collected when the property is sold to a new owner.
  1. Thanked the media (especially TV3) for doing a great job of covering the story for Lexi Rucker Day.  Monday, February 9, 2015 was designated by Mayor Lucas as Lexi Rucker Day in Shenandoah and everyone was requested to wear pink in honor of Lexi.  Lexi is a four year Shenandoah resident recently diagnosed with leukemia.  Fundraisers are planned and include a spaghetti dinner at the Shenandoah Community Center on March 21st.  Donations of regular spaghetti, Prego with meat sauce or any salad dressing, along with baked goods are being accepted for the dinner.  A donation box is at Town Hall in Shenandoah and for more information about the dinner contact Heather Houck at 540-742-1834.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 27, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 27, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                     

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; and Richard Pierce.

Council Members absent were:  Councilman Charles Jenkins.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Mike Uram; Lena Kite; Susan Painter; Penny Markowitz; Steve Painter; Troop Leaders Downing McCoy and Ronnie Rinaca, along with numerous Boy Scouts.

Media Representatives:  None.

RECEIVING OF VISITORS

Mayor Lucas presented a Resolution of Respect to the family of former Councilman Gleen D. Kite.  He stated Mr. Kite passed away on January 5, 2015, and was a dedicated Council Member for many, many years.  He noted Mr. Kite will be greatly missed in our community.  

Mr. Kite’s widow Lena Kite and daughters Susan Painter and Penny Markowitz were present to accept the resolution.  They stated Mr. Kite loved serving the Town and community and noted he worried about the aging water lines in Town, right up until his passing.  They thanked Mayor Lucas and Council Members for recognizing Mr. Kite’s service with the resolution.   

JANUARY 13, 2015 REGULAR MEETING MINUTES:

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on January 13, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated January 27, 2015, in the Combined Accounts Disbursement Warrants #33362 - #33393 in the amount of $67,436.00.

Members Roll Call Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Deputy Treasurer Christl McCoy, for January 27, 2015.

A Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the January 27, 2015 Treasurer’s report in the amount of $1,181,718.48, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

Item # 1 – Mayor Lucas read the 2014 Report for the Shenandoah Computer Center which indicated thousands of people used the center for printing services, classes, or technical services.  Bruce Arnold has volunteered at the center for 10 years and purchased most of the classroom supplies.  Betty Knowles has volunteered for 5 years and Robert Zirkle also volunteers in the classrooms, as well.  Center Supervisor Joyce Fluharty taught classes and conducted genealogy research.  The income from the center has increased over the past year along with walk in traffic.  The local newspapers continue to write articles on the center and publish public service announcements.  Mayor and Council thanked Joyce Fluharty, Bruce Arnold, Betty Knowles, and Robert Zirkle for all their work on behalf of the Town and the Computer Center.

Councilman Pierce stated the center is need of a new printer and Supervisor Fluharty presented Council with a model that will serve the current needs of the center and allow them to print paper banners as well.  He noted one of the center’s printers is almost 10 years old and the other one is well over five (5) years old.  

Chief Davis reported the Page County Sheriff’s Department is also donating cages for the Ford Explorer.  Therefore, his department would not need all the funds from the recent sale of the old police car.  He requested the police car sale funds be used to purchase this printer and noted he could use the remaining funds to purchase needed police equipment in the future. 

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to authorize purchase of an Epson Stylus Photo R3000 Inkjet Printer for the Computer Center in the amount of $799.99, with a $250.00 mail in rebate.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

Item # 2 – Mayor Lucas and Council Members received a thank you card from the Gleen Kite family for the flowers the Town sent for his funeral services.  Mr. Kite was a former Council Member.

Item # 3 – Mayor Lucas and Council Members reviewed and tabled donation requests from the Junior Warriors 8U non-profit girls softball team and Page County High School Music Boosters until near the end of the budget year to determine how many other donation requests the Town may receive for this line item.

Item # 4 – Mayor Lucas and Council Members received the December 2014 Police Report for review.

Item # 5 – Mayor Lucas and Council Members received the Police Department Year End Report which indicated the Shenandoah Police Officers responded to a total of 35,343 calls for service during the 2014 year.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Town Manager Dovel reported the Town now owns the new water line along Williams Avenue and Shenandoah River Road.  He stated this project cost over one million dollars, but was paid in full by North American Phillips, to supply water to residents along Shenandoah River Road.  The project also included a new fire hydrant along this road and North American Phillips will be submitting additional funds for water tap fees to connect the homes to the new water line soon.

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Councilman Fox requested Town Manager Dovel inquire if the Virginia Department of Transportation (VDOT) will put down gravel in front of homes along Maryland Avenue.  He noted the area near Tenth Street, especially near the Hammer residence, and others with a mailbox on the street, needs gravel as the mail delivery trucks are causing mud to be tracked onto the roadway in this area.  Previously VDOT did some maintenance work in the area, but only re-seeded rather than putting gravel where the mail trucks have to pull in and out.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

There was nothing further to report during this period.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

Committee Chairman Pierce stated Council received the Budget Reports through December 2014 for review.

Councilman Comer inquired about the Town’s Business Insurance and Bonding budgeted line item.  He noted the fund is nearly depleted and inquired if there would be any more invoices to be paid from this line item in this fiscal year?

Town Manager Dovel reported there should not be any more funds needed from this budgeted item this fiscal year.  He noted Treasurer Breeden receives an estimate of the costs each year and places that amount in the budget each fiscal year for the invoices due every six (6) months.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

Committee Chairman Comer reported the Town’s electric bills still seem high, especially considering the Shenandoah Recreation League now pays the bill for the batting cage and no one has been at the tennis courts lately due to the weather.

Town Manager Dovel reported the Shenandoah Valley Electric Cooperative increased rates in July and some of the Town’s electric bills doubled due to this increase.  The rate change will cause some line items to go over budget, but no more electric is being used at any Town facility.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Councilman Pierce stated since Holtzman supplies gasoline to all of the service stations in Town, the prices in Shenandoah are $.15 to $.20 higher per gallon more than adjacent localities where there is competition from other suppliers.  He noted this seems unfair for Holtzman to charge a higher price in Shenandoah for the same gasoline he supplies to residents of adjacent communities at a lower price due to competitors there.

Mayor Lucas and Council Members agreed this seemed to be an unfair practice.

Mayor Lucas stated he could write a letter to Holtzman requesting prices in Shenandoah stay in line with adjacent localities, but without other gasoline providers in Town for competition, it may be a mute point to the company. 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Councilman Pierce nominated a house on Denver Avenue for a Community Enhancement Award.  It will be presented at an upcoming meeting. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

Councilman Comer reported the Town of Stanley now holds their elections in November and the Town of Luray is going through the process to conduct their elections in November, as well. He suggested Council consider switching Shenandoah Town Council elections from May to November to save money and have the same Town election dates as the other two (2) Towns in the County.  He stated the state law changed and Council could adopt an Ordinance to change elections to November, without having the Charter changed upfront. 

Councilman Fox stated there are 1,455 registered voters in Town and only 107 votes cast in the May 2014 Election for Council.  He stated there were 522 votes cast in the special election held in November, which indicates there would probably always be a lot more votes cast for Town elections if they were held in November.  He stated many of our registered voters now work outside of the Town and do not stop back in for a vote in May, but make it more of a priority to vote in November elections.  This coupled with the November election cost savings, he stated he was very much in favor of switching Town elections from May to November.     

Vice Mayor Kite stated a Charter change requires approval of the General Assembly, but Delegate Gilbert should have no problem getting this passed if Council desires.  He noted previously the cost of a change from May to November elections prohibited Council from considering it, but since the process has been changed, now may be the time for this to be done.

Stanley Town Councilman Mike Uram stated the process to switch elections from May to November should be very simple and inexpensive now.

Following questions, Assistant Town Manager Roudabush explained there is more research to be done on this issue, but there was apparently a change in state law to make the process easier on local governments.  However, she noted the VML attorney stated if Council desires to switch to November elections, they should still seriously consider changing the Town Charter to make it in line with the actual procedure.  Additionally, she noted if Council chooses to request a change in the Town Charter, there may be other Charter changes Council would want to consider too, such as including the new boundary line information.

Councilman Comer noted if some Council Members are not convinced changing Town elections from May to November is the best idea, the Town could advertise for public input on whether the voters would want a change to November for Town elections. 

Councilman Hinkle stated input from the public would probably be minimal on whether or not a change should be implemented.  However, he pointed out people casting ballots in May elections are normally well informed voters and know exactly who and what they are voting for.  He noted in past Council elections where there were heavily contested races, more voters turned out for the May elections to cast a ballot for who they thought was the best candidate.  He stated the years with lower voter turnout could indicate the citizens are satisfied with how the Town was being run and there were not many contested Council seats.

Councilman Pierce stated he has mixed emotions about switching elections from May to November.

Mayor Lucas noted more research would need to be conducted and stated the Town Attorney advised against the change in years past.

Vice Mayor Kite stated he believed the Town Attorney advised against it previously due to the costs and lengthy process involved with changing Town elections to November.  However, he stated if the process is less costly now, he agrees it is time to review the matter again.

Councilman Comer stated the only expense involved should be for a small public hearing advertisement and some legal fees.

It was the consensus of the Council to conduct more research on this issue and discuss this matter again at the next meeting. 

 
TOWN MANAGER’S REPORT

There was nothing to report during this period.

 

MAYOR’S REPORT

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

Downing McCoy spoke in favor of moving elections to November. 

 

Ronnie Rinaca stated the Boy Scouts were in attendance to observe the meeting, as they are working toward a merit badge.   

 

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 7:54 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 1/27/15 & Meeting Minutes 1/13/15

Town Council Actions 1/27/15

 

  1. Presented a Resolution of Respect to the family of former Councilman Gleen D. Kite.  Mr. Kite passed away on January 5, 2015.  His widow Lena Kite and daughters were present to accept the resolution. 

 

  1. The Computer Center Report for 2014 indicated thousands of people used the center for printing services, classes, or technical services.  Bruce Arnold has volunteered at the center for 10 years and purchased most of the classroom supplies.  Betty Knowles has volunteered for 5 years and Robert Zirkle also volunteers in the classrooms, as well.  Center Supervisor Joyce Fluharty taught classes and conducted genealogy research.  The income from the center has increased over the past year along with walk in traffic.  The local newspapers continue to write articles on the center and publish public service announcements.  Mayor and Council thanked Joyce Fluharty, Bruce Arnold, Betty Knowles, and Robert Zirkle for all their work on behalf of the Town and the Computer Center.  (Note:  There will be a public open house at the center – 411 Second Street - on March 6th from 5 p.m. until 7 p.m. to celebrate the center’s 10th Year Anniversary.  Computer Center information may be obtained by calling 540-652-8773.)

 

  1. Authorized purchase of a new printer for the Computer Center in the amount of $799.99 with a $250 rebate - $549.99 total price.  Chief Davis stated money from the sale of the old police car could be used for this purchase, since he did not need it for the cages now.  He noted he will request the remaining funds be used for other needed police equipment in the future.   

 

  1. Received a thank you card from the Gleen Kite family for the flowers the Town sent for his funeral services.  Mr. Kite was a former Council Member. 

 

  1. Tabled donation requests from the Junior Warriors 8U non-profit girls softball team and Page County High School Music Boosters until near the end of the budget year to determine how many other donation requests the Town may receive for this line item. 

 

  1. Received the December 2014 Police Report for review.

 

  1. Received the Police Department Year End Report which indicated the Shenandoah Police Officers responded to a total of 35,343 calls for service during the 2014 year. 

 

  1. Heard the Town now owns the new water line along Williams Avenue and Shenandoah River Road.  This project cost (over one million dollars) was paid in full by North American Phillips to supply water to residents along Shenandoah River Road.  The project also included a new fire hydrant along this road and North American Phillips will be submitting additional funds for water tap fees to connect the homes to the new water line soon. 

 

  1. Heard the Shenandoah Valley Electric Cooperative increased rates in July and some of the Town’s electric bills doubled due to this increase.  The rate change will cause some line items to go over budget, but no more electric is being used at any Town facility. 

 

  1. Received the Budget Reports through December 2014 for review.

 

  1. Requested VDOT to put down gravel in front of homes along Maryland Avenue (near 10th Street), especially near the Hammer residence and others with a mailbox on the street.  VDOT did some maintenance work and only re-seeded the areas.  Now the mail delivery trucks are causing mud to be tracked onto the roadway in this area. 

 

  1. Council discussed gasoline in Town is all supplied by the same company and the price per gallon is a lot higher than nearby areas where there is competition for sales.

 

  1. Council discussed the possibility of moving Town elections from May to November.  More research is being conducted, and this matter will be reviewed by Council again at a later date.

 

  1. Downing McCoy spoke in favor of moving elections to November. 

 

  1. Ronnie Rinaca stated the Boy Scouts were in attendance to observe the meeting as they are working toward a merit badge.  

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 13, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 13, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  Vice Mayor Kite.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  Dorothy Pendley; Mike Uram; Craig Lancto; Nancy Boyer; Matt Yoder; John and Brenda Borus; Dawn Hensley; Morgan Legg; and Joseph Dirosario.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

Mayor Lucas presented the December 2014 Community Enhancement plaque to John and Brenda Borus for improvements made to their home at 408 Seventh Street.  He noted the new addition and other improvements have made a great enhancement to our community. 

 

Mr. and Mrs. Borus accepted the plaque and thanked Mayor Lucas and Council Members for this award.

 

Matt Yoder stated the streets have now been paved and are acceptable to the Virginia Department of Transportation (VDOT).  He presented Council with an email from Bradley Riggleman of VDOT indicating all construction items on the punch-list have been completed and accepted by VDOT.  The email indicated VDOT just needs to follow up with the necessary paperwork.  Since the streets are now paved, Mr. Yoder requested Council consider releasing the moratorium on zoning permits and water and sewer connections they had placed in the subdivision.  He noted he hopes to have a Forest Knolls sign at the entrance and begin selling lots for construction of homes in the near future. 

 

Following questions, Mr. Yoder stated he owns 35 unsold lots in Forest Knolls Subdivision and the other vacant lots are owned by others.  He noted People Inc. owns a total of five (5) lots currently. 

Following other questions, Town Manager Dovel indicated the Town would plow the streets and once VDOT accepted them, they would reimburse the Town for this expense.  He noted the Town could submit a second Resolution to VDOT in July to incorporate the other street in this subdivision, thereby making the entire subdivision streets maintained by VDOT. 

 

Mayor Lucas stated the Council is very appreciative that Mr. Yoder followed through with paving the streets in this subdivision since he just recently purchased it.  He noted the Town Council would also consider adopting a resolution to incorporate one of the Forest Knolls Subdivision streets into the state system for maintenance.  Mayor Lucas then read the following resolution:

 

TOWN OF SHENANDOAH

RESOLUTION

 

At the regular meeting of the Town Council of the Town of Shenandoah, Virginia, held Tuesday, January 13, 2015, the following resolution was adopted.

 

BE IT RESOLVED, that the Town Council of the Town of Shenandoah requests the Virginia Department of Transportation to incorporate into the Secondary System as provided under Section 33.1-79 of the 1950 Code of Virginia, as amended, those portions of streets, totaling exactly 0.28 miles which includes the entire cul-de-sac for turn around and snow removal purposes, located in the Town of Shenandoah and described as follows:

 

  1. High Knoll Terrace – Beginning at US Highway 340 and proceeding in a westerly direction for a distance of 0.28 miles, which includes the entire cul-de-sac for turn around and snow removal purposes. 

 

The Town hereby guarantees the Commonwealth of Virginia a 50' right of way on High Knoll Terrace, 50' of which is unrestricted and a 50' right of way, with the necessary drainage easements as recorded in Instrument #06-5301, dated December 8, 2006 and Instrument #06-5302, dated December 8, 2006.

 

            ENACTED BY VOTE OF THE TOWN COUNCIL OF THE TOWN OF SHENANDOAH, VIRGINIA ON THE 13TH DAY OF JANUARY 2015, WITH THE FOLLOWING MEMBERS BEING PRESENT AND VOTING AS SHOWN:

 

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to adopt the Resolution to incorporate High Knoll Terrace, which is 0.28 miles, including the cul-de-sac, into the VDOT system for maintenance, as presented.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Considering the streets are paved and soon to be accepted by VDOT, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to release the moratorium on issuing permits and connections in the Forest Knolls Subdivision, effective immediately. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

For Town budgeting purposes, Councilman Jenkins requested Mr. Yoder inform the Town as soon as possible, of any construction plans that will require water and sewer connections.  He explained these connection fees would be revenue that needs to be accounted for in upcoming budgets.    

 

Councilman Pierce noted this release is for the Forest Knolls Subdivision only. 

 

Luray-Page County Chamber President John Robbins was present to give their quarterly report.  He explained the Chamber plans to increase electronic marketing campaigns, especially those that target the prime demographic to increase tourism traffic throughout the County.  They have requested the Board of Supervisors help fund some of the new initiatives.  He is planning to meet with local business owners to discuss their needs, as well as, to help us retain businesses that are here now.  Invited Mayor and Council to attend a meeting on January 20th at 2 p.m. to discuss a prospective hotel in the county; invited Mayor and Council to submit ideas for discussion at the annual Chamber Board Retreat in February; they are changing the March Tourism Kickoff to incorporate a Job Fair and they are encouraging local businesses to hire high school students for part-time employment in the hopes of building their resumes; the new radio station owner is willing to list public service announcements and help get the word out about local events and he will be speaking at the next business networking breakfast; in 2014 the tourist walk-in traffic was down a little, but the website traffic increased by 36% with 70% of the website traffic being new visitors.  

Mayor Lucas and Council Members noted their thanks for the updates from Chamber President Robbins.     

 

DECEMBER 9, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on December 9, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Fox inquired if the Town had a contract with a certain company or checks different vendor pricing for LP and gasoline for Town vehicles, equipment or heating?

 

Town Manager Dovel stated there is no contract, but it would be up to Council to decide if they wanted to check pricing elsewhere.

 

Councilman Hinkle inquired about the Holtzman bill and Town Manager Dovel reported it is divided between water, sewer, streets, and police use.  

 

Councilman Comer inquired about the reimbursement from PENAC?

 

Town Manager Dovel explained they pay the monthly electric bill and filters each year for the 12th Street well. 

 

There being no further questions, a Motion was made by Councilman Comer, seconded by Councilman Hinkle, to approve the bills, dated January 13, 2015, in the Combined Accounts Disbursement Warrants #33281 - #33361 in the amount of $207,973.07.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for January 13, 2015. 

 

The report indicated $10,000 was transferred from the General Fund Checking into the Utility Fund Checking.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to approve the January 13, 2015 Treasurer’s report in the amount of $1,197,319.72, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas noted the Town received a letter from Craig Lancto with questions regarding economic development issues and how the Town handles promoting itself to visitors, new residents, and businesses.      

 

Mayor Lucas noted it is the job of the Mayor and Council, as much as anyone else’s to promote the Town.  He noted many of Mr. Lancto’s questions were just asked in an interview he had with the Page News and Courier.  He noted the Town does rely heavily upon the Chamber and does receive full cooperation from them to help get the word out about special events or items of economic interests.    

 

In response to Mr. Lancto’s letter, Councilman Hinkle suggested the Council hold a special meeting in the future to discuss additional ways to promote the Town to business and visitors. 

 

Councilman Jenkins stated he agreed and noted Council does need to work more closely on economic development issues. 

 

Councilman Comer reported the Shenandoah Industrial Development Corporation has scheduled a meeting for January 28, 2015, to discuss ways the corporation can become more active again in promoting the Town to prospective businesses and make contacts with existing business owners to focus on business retention as well.

 

Chamber President Robbins stated the Chamber will continue to assist in all ways possible, and with any new initiatives the Town would like to adopt.

 

Item # 2 – Mayor Lucas reported public comments are now being accepted on the draft Comprehensive Plan for 2015.  It is slated to be reviewed by the Planning Commission at their meeting on February 18, 2015, at 4 p.m. at Town Hall.  The draft plan may be viewed at the Town Hall or the website and comments may be submitted in writing to Town Hall or in person at any meeting before it is adopted. 

 

Item # 3 – Mayor Lucas noted the Town recently lost Mr. Gleen D. Kite, who was devoted to his country, community and family too.  He then read a Resolution of Respect for former Councilman Gleen D. Kite, as follows: 

 

RESOLUTION OF RESPECT FOR GLEEN D. KITE

DEDICATED COMMUNITY LEADER

 

WHEREAS, God in His Infinite Wisdom, has called from our midst Gleen D. Kite, on  January 5, 2015, and

 

WHEREAS, He was a dedicated husband, father, grandfather, and great-grandfather, a leader dedicating his time, energy and knowledge to serving our town and a friend to all that knew him, and

 

WHEREAS, He was a dedicated community leader, formerly serving our Town as a Council Member; and he graciously served many through his church and other civic organizations, and

 

WHEREAS, He bravely served our country in the United States Navy during World War II, and 

 

WHEREAS, He died leaving the Town richer and better for the life he lived here, yet leaving a void that will always be felt, and 

 

WHEREAS, We feel no community could have ever had a more faithful, dedicated, and concerned servant, and

 

WHEREAS, We, the Town Council, in the regular Town Council Meeting on January 13, 2015, voted in a unanimous way, now,

 

BE IT RESOLVED, The sympathy of the Mayor, Town Council, and all Town Employees is extended to his family in their great loss and a copy of this Resolution shall be given to his family and spread upon the Minutes of the Proceedings of the Town of Shenandoah Town Council.

 

Following the review of the resolution, a Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to adopt the Resolution of Respect for former Councilman Gleen D. Kite, as presented.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Councilman Hinkle stated the community recently lost other Veterans as well.  He noted Colonel William Cross was a D-Day Veteran and recipient of many medals of honor for his service in the military.  He noted Mr. Cross and his family were very appreciative of the Town having him serve as Grand Marshal, along with other D-Day Veterans, for its annual Memorial Day Parade a few years ago. 

 

Mayor Lucas stated he was not aware Colonel Cross had passed and would like to pay special tribute to his memory. 

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to purchase a brick to be placed in the wall at Veterans Park for Colonel Cross, if one is not there already.

 

Members Vote was as follows: 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

(Clerk’s note:  Mr. Cross or his family had already purchased a brick and had it placed in the wall to honor Mr. Cross’ service.)

   

Item # 5 – Received a memorandum from Chief Davis listing all the bids he received for the 2004 Ford Crown Vic police car.  The highest bid was in the amount of $1,280.99, from George Carlin. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to authorize selling the 2004 Ford Crown Vic Police Car to the highest bidder George Carlin in the amount of $1,280.99.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 6 – Mayor Lucas and Council Members received a list of the Shenandoah Fire Company Officers for 2015 as follows: 

 

President Gary Taylor; Vice President Jamie Harris; Secretary Billy Foltz; Treasurer David Huffman; Chaplain Timmy Kite; Chief K. L. Jenkins; Assistant Chief James Williams; Captain Dustin Lucas; First Lt. David Huffman; Second Lt. Brian Sherfey; Third Lt. Jamie Harris; Chief Truck Driver Gary Taylor; EMS Officer Dustin Lucas; Chief Fire Warden Billy Foltz; Wardens Bobby Comer, Sr.; John Jenkins; and Roy Smith, Jr.

 

A Motion was made by Councilman Comer, seconded by Councilman Hinkle, to accept the 2015 Shenandoah Volunteer Fire Company, Inc. Officers, as presented.

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

Item # 7 – Mayor Lucas and Council Members received the December 2014 Town Vehicle Gasoline Log for review.

 

Item # 8 – Mayor Lucas read a letter from the 8U Junior Lady Warriors requesting a donation to help with expenses during their second year. 

 

Following a brief discussion, Council tabled this request until more research could be done on the number of players from Shenandoah, when the Town last donated to this organization, and if the budget contained funds for this request. 

 

Item # 9 – Town Manager Dovel stated the Battlecreek Landfill has dumpsters available in April if the Council desires to authorize a Spring Clean Up this year. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to authorize a Town Spring Clean Up for April 6-17, 2015. 

 

Members Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

It was noted during this clean up residents may call the Town Hall to arrange the pickup of items too large for the regular refuse pickup.  Tires, brush or remodeling debris cannot be accepted.  However, old appliances, furniture, lawn mowers, etc. will be hauled to the landfill for those residents calling 652-8164 to schedule a pickup.  The deadline to arrange a pickup is Thursday, April 16th.  

 

Item # 10 – Councilman Pierce stated the Town will participate again this year in the Annual Clean the Bay Day litter cleanup along the riverbanks.  The Town will conduct its cleanup earlier in the year than the national event date.  Shenandoah’s Clean the Bay Day event will take place on Saturday, April 18th from 9 a.m. until Noon at the Shenandoah River Park and Landing.  Volunteers with and without boats are needed and may contact Councilman Pierce.

 

Item # 11 – The Computer Center will celebrate its 10th Anniversary with an Open House to include live music by Whistlin Dixie and food on March 6th from 5 p.m. until 7 p.m., at the center located at 411 Second Street.  Everyone is invited to attend this event and learn more of what the center has to offer the public. 

 

Item # 12 – Mayor and Council received a thank you card from the Lions Club for the Town’s donation and assistance with their Annual Christmas Cheer food baskets for needy families.

  

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Councilman Pierce inquired about water at the intersection of Williams Avenue and N. Fifth Street (Rt. 340)? 

 

Town Manager Dovel reported the water has to be from a house drain since there are no water lines in this area. 

 

He explained the leak has not been located yet on First Street, which is causing ice to form in the gutter in the 400 block of this street. 

 

Councilman Comer suggested the Public Works Department may want to put down ice melt or something to keep the ice melted from this leak. 

 

Mayor Lucas reported water is pooling in the ditch on Third Street in front of the Arnold Jenkins home. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

There was nothing to report during this period.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis indicated his department is conducting its year-end report and should have it available by the next Council meeting. 

 

Chief Davis requested permission to purchase cages for the police explorer that was donated by the Sheriff’s Department and to use the money from the sale of the 2004 Crown Vic police car to help pay this expense.  Chief Davis noted this will be the only Town expense for the donated explorer, as the lights were covered under a grant and installed by officers.  He noted officers will install the cages, too. 

 

A Motion was made by Councilman Comer, seconded by Councilman Fox, to authorize the purchase of cages for the Ford Explorer and to use the funds from the sale of the 2004 Ford Crown Vic to help pay this expense. 

 

Members Roll Call Vote was as follows: 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the following Parks and Recreation News:  more lights will be installed at Big Gem Park for better lighting during events; a price quote is being obtained for a set of portable stairs with hand railing for use at Veterans Park during events.

 

Mayor Lucas suggested the Committee consider holding the tree lighting service at the shelter for better access for small children and elderly attending.  He noted parking should not be a problem for the event in this area. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated Mr. Lancto’s letter would prod the Council to do a better job in the economic development arena and possibly look outside our community for assistance. 

 

He also noted the Shenandoah Industrial Corporation’s meeting on January 28th at 7 p.m. at Town Hall would likely bring this issue to the forefront as well. 

 

Councilman Comer stated the group plans to reorganize and begin a more active role than they have in the past two (2) years. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

 There was nothing to report during this period. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Mike Uram stated he would keep a list of local Veterans who pass away and notify the Town, so they can be honored in the future. 

 

Nancy Boyer noted thanks to the Shenandoah Improvement Team for the really nice decorations and wonderful community gathering on First Street to celebrate the Christmas holiday.  She also noted the decorations and celebration at Big Gem Park were a great event, as well.  Note:  The Shenandoah Improvement Team put up Christmas Trees along the street and with the help of Page County High School art students, decorated store windows.  The trees were decorated by Shenandoah Elementary School students and their choir sang during the event.  The Christ United Methodist Church Members served hot chocolate and cookies.  The Shenandoah Beautification Committee decorated Big Gem Park and nearby area with large white signs of Peace, Hope, Love, and Joy, in memory and in honor of bows, an old truck was fully decorated for Christmas, and a Nativity scene.  The Town purchased and installed new lights and along with the Shenandoah Indians Baseball Team hosted a tree lighting ceremony with hot chocolate and cookies and visits by Santa Claus, who arrived on a Shenandoah Volunteer Fire Company truck.

 

Page County High School student Joseph Dirosario stated his teacher requires they obtain 15 community service hours and he would like to help the Town or any other community group to obtain his remaining 5 hours.

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to adjourn the meeting at 8:14 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Vice Mayor Kite.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 1-13-15 & Meeting Minutes 12-9-14

Town Council Actions 1-13-15

  1. Awarded the December 2014 Community Enhancement plaque to John and Brenda Borus for an addition and improvements to their home at 408 Seventh Street. 

 

  1. Adopted a Resolution requesting VDOT incorporate High Knoll Terrace into their system for maintenance.  It was noted a second resolution will be presented at the July 14th Council meeting to request Locust Dale Loop also be incorporated into the VDOT system for maintenance. 

 

  1. Received a request from Matt Yoder, who is the owner of the unsold lots in the Forest Knolls Subdivision, to consider releasing the moratorium on issuing water and sewer connections and zoning permits to allow for construction of homes in the subdivision soon.  Considering the streets are now paved and VDOT has approved them, Council agreed to release the moratorium, as requested. 

 

  1. Luray-Page County Chamber President John Robbins was present to give their quarterly report.  He explained the Chamber plans to increase electronic marketing campaigns, especially those that target the prime demographic to increase tourism traffic throughout the County.  They have requested the Board of Supervisors help fund some of the new initiatives.  He is planning to meet with local business owners to discuss their needs, as well as, to help us retain businesses that are here now.  Invited Mayor and Council to attend a meeting on January 20th at 2 p.m. to discuss a prospective hotel in the county; invited Mayor and Council to submit ideas for discussion at the annual Chamber Board Retreat in February; they are changing the March Tourism Kickoff to incorporate a Job Fair and they are encouraging local businesses to hire high school students for part-time employment in the hopes of building their resumes; the new radio station owner is willing to list public service announcements and help get the word out about local events and he will be speaking at the next business networking breakfast; in 2014 the tourist walk-in traffic was down a little, but the website traffic increased by 36% and 70% of the website traffic is new visitors.      

 

  1. Received a letter from Craig Lancto with questions regarding economic development issues and how the Town handles promoting itself to visitors, new residents, and businesses.  Council reviewed the letter and agreed this was topic on everyone’s mind and may warrant a special meeting in the future to discuss in detail. 

 

  1. Public comments are now being accepted on the draft Comprehensive Plan for 2015.  It is slated to be reviewed by the Planning Commission at their meeting on February 18, 2015, at 4 p.m. at Town Hall.  The draft plan may be viewed at the Town Hall or the website and comments may be submitted in writing to Town Hall or in person at any meeting before it is adopted. 
  2. Adopted a Resolution of Respect for former Councilman Gleen D. Kite.  Mr. Kite passed away on January 5, 2015.  The resolution will be framed and presented to the family at an upcoming meeting. 

 

  1. Approved the Annual Town Spring Clean-up for April 6-17, 2015.  Residents may call the Town Hall to arrange the pickup of items too large for the regular refuse pickup.  Tires, brush or remodeling debris cannot be accepted.  However, old appliances, furniture, lawn mowers, etc. will be hauled to the landfill for those residents calling 652-8164 to schedule a pickup.  The deadline to arrange a pickup is Thursday, April 16th.   

 

  1. Heard the Town will participate again this year in the Annual Clean the Bay Day litter cleanup along the riverbanks.  The Town will conduct its cleanup earlier in the year than the national event date.  Shenandoah’s Clean the Bay Day event will take place on Saturday, April 18th from 9 a.m. until Noon at the Shenandoah River Park and Landing.  Volunteers with and without boats are needed and may contact Councilman Pierce at 540-652-6277.

 

  1. Received the December 2014 Town Vehicle Gasoline for review.

 

  1. The Computer Center will celebrate its 10th Anniversary with an Open House to include live music and food on March 6th from 5 p.m. until 7 p.m., at the center located at 411 Second Street.  Everyone is invited to attend this event and learn more of what the center has to offer the public. 

 

  1. Received a thank you card from the Lions Club for the Town’s donation and assistance with their Annual Christmas Cheer food baskets for needy families.

 

  1. Accepted the highest bid of $1,280.99 from George Carlin for the 2004 Crown Vic Police car that was recently advertised for sale. 

 

  1. Authorized Chief Davis to purchase cages for the police explorer that was donated by the Sheriff’s Department and to use the money from the sale of the 2004 Crown Vic Police car to help pay this expense.  Chief Davis noted this will be the only Town expense for the donated explorer, as the lights were covered under a grant and installed by officers.  He noted officers will install the cages, too. 

 

  1. Approved the Shenandoah Volunteer Fire Company Officers for 2015 as follows:  President Gary Taylor; Vice President Jamie Harris; Secretary Billy Foltz; Treasurer David Huffman; Chaplain Timmy Kite; Chief K. L. Jenkins; Assistant Chief James Williams; Captain Dustin Lucas; First Lt. David Huffman; Second Lt. Brian Sherfey; Third Lt. Jamie Harris; Chief Truck Driver Gary Taylor; EMS Officer Dustin Lucas; Chief Fire Warden Billy Foltz; Wardens Bobby Comer, Sr.; John Jenkins; and Roy Smith, Jr.

 

  1. Tabled a donation request from the Junior Warriors 8U non-profit girls softball team until more research could be done as to past donations, other budget items and the number of players from Shenandoah.

 

  1. Parks and Recreation News:  more lights will be installed at Big Gem Park for better lighting during events; received a suggestion to possibly hold the tree lighting service at the shelter for better access for small children and elderly attending; a price quote is being obtained for a set of portable stairs with hand railing for use at Veterans Park during events. 

 

  1. Heard the Shenandoah Industrial Corporation has scheduled a meeting for January 28th at 7 p.m. at the Town Hall.  They plan to reorganize and start taking a more active roll in both business retention and attraction in Town.

 

  1. Heard Colonel William Cross recently passed away.  He was a D-Day Veteran who earned many medals for his service.  His name is on a brick in the wall at Veterans Park and he previously served as a Memorial Day Parade Grand Marshal, along with other D-Day Veterans.  Mayor Lucas and Council Members discussed ways to pay tribute to and honor the memory of local Veterans.

 

  1. Mike Uram stated he would keep a list of local Veterans who pass away in and notify the Town, so they can be honored in the future. 

 

  1. Nancy Boyer noted thanks to the Shenandoah Improvement Team for the really nice decorations and wonderful community gathering on First Street to celebrate the Christmas holiday.  She also noted the decorations and celebration at Big Gem Park was a great event, as well.  Note:  The Shenandoah Improvement Team put up Christmas Trees along the street and with the help of Page County High School art students, decorated store windows.  The trees were decorated by Shenandoah Elementary School students and their choir sang during the event.  The Christ United Methodist Church Members served hot chocolate and cookies.  The Shenandoah Beautification Committee decorated Big Gem Park and nearby area with large white signs of Peace, Hope, Love, and Joy, in memory and in honor of bows, an old truck was fully decorated for Christmas, and a Nativity scene.  The Town purchased and installed new lights and the Shenandoah Indians Baseball Team hosted a tree lighting ceremony with hot chocolate and cookies and visits by Santa Claus, who arrived on a Shenandoah Volunteer Fire Company truck.

 

  1. Page County High School student Joseph Dirosario stated his teacher requires they obtain 15 community service hours and he would like to help the Town or any other community group to obtain his remaining 5 hours.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 DECEMBER 9, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, December 9, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

Mayor Lucas and Council Members welcomed new Councilman Lynn Fox to his first Council meeting since being elected.  Mayor Lucas noted he appreciates Mr. Fox’s service to the Town and looks forward to working with him.

 

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  None.

 

Media Representatives:  None.

 

RECEIVING OF VISITORS

 

Mayor Lucas stated the November 2014 Community Enhancement plaque was awarded to Brian and Mackenzie Watson for improvements made to their home at 1119 Wahnona Avenue.  The Watsons were not able to attend the meeting.  Mayor Lucas will deliver the plaque to their home.  

 

OCTOBER 28, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on October 28, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated December 9, 2014, in the Combined Accounts Disbursement Warrants #33165 - #33280 in the amount of $224,888.52.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for December 9, 2014. 

 

The report indicated $10,000 was transferred from the General Fund Checking into the Utility Fund Checking.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to approve the December 9, 2014 Treasurer’s report in the amount of $1,293,258.92, as read.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read an ordinance to grant a Nonexclusive Franchise for Rural Broadband Network Service as follows: 

 

 

            BE IT ORDAINED, by the Council of the Town of Shenandoah, Virginia;

 

That pursuant to the provisions of Virginia Code § 15.2-2100, that Rural

 

Broadband Network Services, LLC, a Virginia limited liability company, is granted

 

a nonexclusive franchise for Rural Broadband Network Services, LLC, to

 

broadcast or transmit through the air space or air rights of the Town of

 

Shenandoah wireless broadband access service to the Town of Shenandoah and

 

its residents, and the right and privilege to attach equipment used to transport

 

wireless broadband services to individual structures of public or private entities

 

located within the streets and alleys within the corporate limits of the Town of

 

Shenandoah for the use of such air space or air rights and attachment rights for a

 

period of five (5) years commencing upon enactment of this ordinance and Rural

 

Broadband Network Services, LLC, shall pay monthly to the Town of

 

Shenandoah a franchise fee of five percent (5%) of the amount billed to its

 

customers each month provided, however, that this franchise shall not apply to,

 

or include, the placing or installation of any equipment, cable or wires by Rural

 

Broadband Network Services, LLC, in connection with the provision of such

 

broadcast or transmission wireless broadband access service.

 

That if any clause, sentence, paragraph, subdivision, section or part of this

 

ordinance shall be adjudged by any Court of competent jurisdiction to be invalid,

 

the judgment shall not affect, impair or invalidate the remainder thereof, but shall

 

be confined in its operation to the clause, sentence, paragraph, subdivision,

 

section or part thereof directly involved in the controversy in which the judgment

 

shall have been rendered and to this end, the provisions of this ordinance are

 

declared severable. 

 

Enacted by the vote of the Town Council of the Town of Shenandoah,

 

Virginia, on the 9th day of December, 2014; the following members being present

 

and voting as shown:

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the Ordinance to grant a Nonexclusive Franchise between the Town of Shenandoah and Rural Broadband Network Services, LLC., as read.

 

Members Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas then noted the Lease Agreement between the Town and Rural Broadband Network Services was received for everyone’s review.  He inquired if there were any comments or questions on the proposed agreement? 

 

Following questions, Councilman Jenkins stated this lease is basically an extension of the previous one and will be retroactive to December 1st.  He noted if Rural Broadband Network Services desires to add fiber optic or any other changes in the future, they will have to request the lease be amended then. 

 

 

 

There being no further discussions, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the lease agreement between the Town and Rural Broadband Network Services, dated December 1, 2014, and authorize Mayor Lucas to sign the document as follows:

Members Roll Call Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas and Council Members received a Bingo Application from the Shenandoah Volunteer Fire Company 70 Inc., for weekly bingo games at the Shenandoah Recreation Center (Community Center).

 

Councilman Comer commented the fire company and rescue squad owned the building jointly, but both have agreed the fire company will take over as the sole owner of the community center prior to December 31, 2014.  The Town will still have access to use the building for meetings or events as needed, without charge. 

 

Following the review of the application, a Motion was made by Councilman Comer, seconded by Councilman Jenkins, to approve the Bingo Permit for the Shenandoah Volunteer Fire Company 70 Inc., through December 9, 2015, as presented.

 

Members Vote was as follows: 

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Planning Commission Member Craig Lancto submitted a reimbursement request for lodging for a seminar he attended on planning and zoning in Richmond.  He also provided a copy of the agenda for this meeting indicating a broad range of planning and zoning topics. 

 

Mayor Lucas and Council Members stated this seminar, though not required, was related to his duties as a Planning Commission Member and Commissioner Boyer was previously reimbursed for her lodging expense also. 

 

Therefore, a Motion was made by Vice Councilman Pierce, seconded by Councilman Hinkle, to authorize a check in the amount of $188.08 to reimburse Craig Lancto for lodging costs for a planning and zoning seminar on October 12-13, 2014, as requested.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 5 – Received a request from Chris Gould to add another bicycle event for Sunday, July 26, 2015, in the Town of Shenandoah.  The event would require a few road closures, likely around the area of Town Hall, to be less disruptive to residents and traffic.  A formal application for approval will be sent later, but he wanted to determine if Council would be in favor of a second event, which would be the day after the July 25th Shenandoah Time Trial.  The Virginia Department of Transportation would also have to give approval for the street closures. 

 

Following a brief discussion, a Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the Shenandoah Time Trial scheduled for July 25, 2015, contingent upon the Virginia Department of Transportation also approving the request. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Mayor Lucas and Council Members discussed the possibility of another bicycle event for July 26th, but noted it may difficult to host in Town on a Sunday.  They noted street closures would make it very difficult for residents to maneuver around trying to get to and from church services and the Sunday event could impede traffic for the two (2) churches located on Third Street. 

 

Councilman Fox inquired if the event organizers offer reimbursement for expenses incurred by the Town for police and public works overtime to work the events? 

 

Councilman Hinkle stated no, but the event is a large tourist draw for our Town.  He indicated the numbers on past events indicated the tourists attending or participating in the bike race shop and eat in Town while here, which helps the local economy grow. 

 

Chief Davis stated the Sheriff’s Department does receive some compensation for the Deputies time while working the events in the County.  He noted events on Sunday would impact the Town Police Officers who regularly attend church services too.    

 

Following a brief discussion, Council requested Mayor Lucas inquire with the event organizers about possible reimbursement for Town expenses for working the events. 

 

Item # 6 – Mayor Lucas and Council Members received a memorandum from Treasurer Breeden regarding credit card and debit card fees and revenue received since the Town began accepting them.  The customers pay a convenience fee of $3.95 if they are paying a tax bill, but are not charged a fee for any other type of transaction.  The Town paid $1,044.96 in fees, but received $48,922.19 in revenue during the period of May 2013 through November of 2014.   

 

Councilman Pierce stated Council had requested the figures to try and determine if accepting debit and credit cards are worth the expense.

 

Council briefly discussed this matter and noted it will be difficult to ascertain if the Town is receiving money it would not otherwise obtain if the credit cards were not accepted.  However, Mayor Lucas will discuss this issue more with Treasurer Breeden to determine if there are any types of reports that could help answer the questions.   

 

Item # 7 – Mayor Lucas and Council Members received the October and November 2014 Town Vehicle Gasoline Log for review.

 

Item # 8 – Mayor Lucas and Council Members received the October and November 2014 Police Reports for review. 

 

Councilman Hinkle inquired what a welfare check involved?

 

Chief Davis stated if a family member or friend was concerned they were not able to get in touch with a resident, the police would check to determine everything was okay at the residence.

 

Councilman Pierce inquired if the traffic problems being experienced during drop off and pickup of students at the elementary school was better now?  

 

Chief Davis stated yes, it does appear to be moving more efficiently during pick up times in the evenings.  He noted the Virginia Department of Transportation was monitoring the issue to determine a permanent solution. 

 

Item # 9 – The Town received an appreciation letter from a resident for the police department, especially Officer Chad Cubbage, who recovered stolen items.  Someone stole the resident’s valuable and very sentimental jewelry from their home.  Officer Cubbage was in charge of the case and was able to recover the stolen items when they were sold to a nearby pawn shop.  The suspect was tried and convicted and the stolen items were returned to the Town resident.     

 

Item # 10 – The Town received a thank you letter for its warm welcome of the Combat Veterans Motorcycle Association Northern Virginia Chapter 27-2 when they were in Town on July 26, 2014.  The CVMA Virginia 27-2 noted over 400 motorcycles were lead through Town by Corporal Rodney Hensley of the Shenandoah Police Department and he did an excellent job of coordinating their safe ride through Town, past the Veterans Park and to their destination of the Shenandoah VFW. 

 

Item # 11 – Received a thank you letter from Page One for the Town’s contribution to their non-profit organization.  They provide food, clothing, household items and assistance with utility bills to those in need. 

 

Item # 12 – Received a thank you letter from the Shenandoah Valley Soil & Water Conservation District for the Town making a contribution to support the district’s programs and services for water quality and conservation. 

 

Item # 13 – The Mayor and Council received an invitation to participate in the Christmas Parades for the Town of Luray on December 13th and the Town of Stanley on December 16th.

 

Item # 14 – Mayor Lucas reminded everyone of the following upcoming events: 

 

  1. The Shenandoah Improvement Team is hosting a Christmas event on First Street on Thursday, December 11th at 6:30 p.m.  Shenandoah Elementary students will be singing carols, Christ United Methodist and Fields United Methodist will be providing free hot chocolate and cookies to everyone in attendance, and Shenandoah Elementary students will decorate the trees lining the 400 block of First Street, Page County High School students decorated the windows at 424 First Street.  

 

  1. The Town’s Christmas Tree Lighting Ceremony is on December 13th at 6 p.m. at Big Gem Park.  This event is hosted by the Town and the Shenandoah Indians.  

 

  1. Reminded everyone of the Town Employee Christmas luncheon on Friday, December 19th at 11:30 a.m. at the Community Center. 

Item # 15 – Received a list of accomplishments for the Town of Shenandoah for 2014. 

 

Councilman Pierce reported the Clean the Bay Day Cleanup for Shenandoah may be changed to a different date in 2015 to have it completed before weeds and underbrush have a chance to grow back.  He will set the 2015 date in the near future. 

 

Councilman Hinkle stated the 2015 Car Show and Family Fun Day will be expanded to include motorcycles and possibly tractors as well.  It is scheduled for September 19th at the Shenandoah Speedway.

 

Item # 16 – Mayor Lucas read a letter from Crystal Walton who requested use of the Big Gem Park to take professional photographs for a fee.  She would like to use the park during the day of December 13, 2014, from Noon until 3 p.m.

 

It was noted Ms. Walton does not live in the corporation limits and therefore, would not need any type of business license from the Town. 

 

Council agreed Ms. Walton could use Big Gem Park for a fee of $25 to take photographs, which she will sell for a fee to the families being photographed.  It was noted she would need to conclude her photo shoot prior to 5 p.m. to allow for any setup for the tree lighting ceremony at 6 p.m. on December 13th

 

Item # 17 – Chief Davis presented an email from Sheriff Thomas indicating his department will transport citizens under temporary detention orders, which will assist the Towns and State Police as well.  This will save the Town a lot of money and allow Officers to remain in their jurisdictions for all other police matters.   There may be occasions when the Town Officers will be required to assist with the transportation, but the Sheriff’s Deputies will handle the majority of the transport cases. 

 

COMMITTEE REPORTS

 

Prior to Committee Reports, Mayor Lucas noted if the new Councilman Lynn Fox was interested in serving on any of the Council Committees?

 

Councilman Fox stated he would rather wait for a few months until he has a chance to acclimate himself to Council duty. 

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the public works crew have been busy with the normal water leak repairs and sewer main clogs. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Pierce reported gravel is washing out of a driveway onto the road near A Street and Junior Avenue intersection.  This is causing the street to be hazardous and he requested the public works department remove the gravel. 

 

Councilman Jenkins inquired about the status of the street paving for the Forest Knolls Subdivision?

 

Town Manager Dovel stated the Virginia Department of Transportation rejected the original finished project due to the shoulder work.  However, the contractor returned and seems to have cleaned up the street so hopefully it will be approved the Virginia Department of Transportation. 

 

Councilman Hinkle stated a set of steps needs to be constructed at Veterans Park to allow residents easier access from the street.  He noted with the steep grade from the street, it is very difficult for elderly people. 

 

Following a brief discussion, Councilman Comer stated he believes a small set of removable steps could be constructed and placed there during events.  Otherwise citizens are encouraged to use the access points off the ends of the sidewalk, which make a smoother transition from the street to the park level and meets the Virginia Department of Transportations requirements for handicap accessibility. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the October and November 2014 Budget Reports were received for review. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer stated Town will help host the tree lighting at Big Gem Park along with the Shenandoah Indians who will serve hot chocolate and cookies.  The Christ United Methodist Church Choir will lead the Christmas Carols and Mayor Lucas will read the Legend of the Christmas Tree.  Santa will arrive by fire truck to sit in the gazebo and hear the children’s Christmas wishes.

 

Councilman Pierce stated the wreath looks nice at Veterans Park.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins reported two (2) new businesses, Second Chance Boutique and Liberty Tax Service.  He inquired if Liberty Tax Service would be a permanent operation?

 

Councilman Comer stated yes, it is a branch of the offices in Luray.  He stated the Liberty Tax Service in Shenandoah will do both business and personal taxes. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to authorize issuing the December 2014 Community Enhancement Award to John and Brenda Borus of 408 Seventh Street for recent improvements to their property. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

This plaque will be presented to them at the January meeting. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Committee Chairman Pierce and Vice Mayor Kite complimented the Town Public Works Department for the excellent job they did with snow and ice removal thus far this winter.  

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 7:56 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 12/9/14 & Meeting Minutes 10/28/14

Town Council Actions 12/9/14

  1. Held Shenandoah Wireless Broadband Authority meeting, scheduled the next regular meeting for July 14, 2015, at 6:45 p.m.
  1. Awarded the November 2014 Community Enhancement plaque to Brian and Mackenzie Watson for an addition, siding and improvements to their home at 1119 Wahnona Avenue.
  1. Authorized an Ordinance to extend the non-exclusive franchise and lease agreement for broadband services to Rural Broadband Network Services for another five (5) years.  The lease was approved retroactive to December 1, 2014.
  1. Approved a Bingo Permit for the Shenandoah Volunteer Fire Company for weekly bingo games at the community center.  This permit expires: 12/9/15.
  1. Reimbursed Craig Lancto $188.08 for lodging at a Planning and Zoning Seminar he attended in October.
  1. Approved the Shenandoah Time Trial on July 25th, contingent upon VDOT approval too.  Discussed the possibility of another bicycle event for July 26th, but noted it may difficult to host in Town on a Sunday.  Council will inquire with the event organizers about possible reimbursement for Town expenses for working the events.
  1. Heard the Town received $48,922.19 in revenue from people paying by credit or debit cards and paid $1,044.96 in fees for this system from May 2013 through November 2014.
  1. Received the October and November 2014 Town Vehicle Gasoline for review.
  1. Received the October and November 2014 Police Reports for review.
  1. Complimented the Town Public Works Department for the excellent job they did with snow and ice removal thus far this winter.  
  2. Received a thank you/appreciation letter from a resident for the Shenandoah Police Department and Officer Cubbage’s assistance with recovery of valuable and sentimental jewelry that was stolen from her residence.
  1. Received a thank you/appreciation letter from the Combat Veterans Association Northern Virginia Chapter 27-2 for Officer Hensley’s assistance with traffic control and leading them safely and efficiently through Shenandoah on their journey to the Shenandoah VFW with over 400 motorcycles on July 26, 2014.
  1. Received the October-November Budget Reports for review.
  1. Received a thank you letter from Page One for the Town’s donation to assist them in their programs for needy families in the area.
  1. Received at thank you letter from the Shenandoah Valley Soil and Water Conservation District for the Town’s donation to assist with their water quality and conservation programs and services.
  1. Reminded everyone the Shenandoah Improvement Team is hosting a Christmas event on First Street on Thursday, December 11th at 6:30 p.m.  Shenandoah Elementary students will be singing carols, Christ United Methodist and Fields United Methodist will be providing free hot chocolate and cookies to everyone in attendance, and Shenandoah Elementary students will decorate the trees lining the 400 block of First Street, Page County High School students decorated the windows at 424 First Street.
  1. Received invitations to the Luray Christmas Parade on December 13th and the Stanley Christmas Parade on December 16th.
  1. Reminded everyone of the Town’s Christmas Tree Lighting Ceremony on December 13th at 6 p.m. at Big Gem Park.
  1. Reminded everyone of the Town Employee Christmas luncheon on Friday, December 19th at 11:30 a.m. at the Community Center.
  1. Received a list of accomplishments in Town for 2014.
  1. Heard Clean the Bay Day Cleanup for Shenandoah may be changed to a different date in 2015 to have it completed before weeds and underbrush have a chance to grow back.  Councilman Pierce will set the 2015 date in the near future. 
  1. Heard the 2015 Car Show and Family Fun Day will be expanded to include motorcycles and possibly tractors as well.  It is scheduled for September 19th at the Shenandoah Speedway.
  1. Received and approved a request for a photographer to use Big Gem Park to take family photographs on December 13th from Noon until 3 p.m. for a fee.
  1. Heard Sheriff Thomas has agreed, whenever possible, the Sheriff’s Deputies will transport citizens under temporary detention orders, which will assist the Towns and State Police as well.  This will save the Town a lot of money and allow Officers to remain in their jurisdictions for all other police matters. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 OCTOBER 28, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, October 28, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Russell Comer, Jr.; David Hinkle (arrived at 7:03 p.m.); and Richard Pierce.

 

Council Members absent were:  Councilman Charles Jenkins.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  Lynn Fox; Craig Lancto; Frank Worley; and Bonnie Andrews.

 

Media Representatives:  Caleb Soptelean, The Valley Banner.  

 

RECEIVING OF VISITORS

 

Mayor Lucas noted Economic Development and Tourism Coordinator Stephanie Lillard was ill and would not be able to attend the meeting tonight.  She will provide updates at an upcoming meeting.   

 

OCTOBER 14, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on October 14, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilmen Hinkle and Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Councilman Pierce stated Mr. Uram initially said he would donate $100, but actually donated $125 toward the purchase of medallions to be handed out at the Veterans Service in November.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated October 28, 2014, in the Combined Accounts Disbursement Warrants #33138 - #33164 in the amount of $69,879.74.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for October 28, 2014.   

 

A Motion was made by Councilman Comer, seconded by Councilman Hinkle, to approve the October 28, 2014 Treasurer’s report in the amount of $1,075,946.07, as read.

Members Vote was as follows:

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum regarding T. A. Pendleton passing his Wastewater IV license. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize a five percent (5%) salary increase for Thomas A. Pendleton, III, for successfully passing his Wastewater IV Operator License, effective with the payroll beginning October 27, 2014.  

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 2 – Mayor Lucas then read a memorandum regarding Danny McAlister successfully passing his six-month probationary period.

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize a five percent (5%) salary increase for Danny McAlister for successfully passing his six-month probationary period, effective with the payroll beginning November 10, 2014.  

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 3 – Mayor Lucas then read a memorandum regarding Trey Pendleton successfully passing his six-month probationary period.

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize a five percent (5%) salary increase for Trey Pendleton for successfully passing his six-month probationary period, effective with the payroll beginning November 24, 2014.  

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 4 – Mayor Lucas and Council Members briefly discussed meetings in November and December.  It was noted the regular meetings in November either fall on a holiday or very close to holidays.  Also, the second December meeting falls the week of Christmas.  If some regular meetings were to be cancelled, a special meeting could be called to handle any urgent business that could not wait until the next scheduled meeting.  Councilman Pierce stated if a special meeting is needed, a notice would be sent to the media and public so they could attend. 

 

Therefore, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to cancel the November 11, November 25, and December 23, 2014, regular Town Council meetings, due to the holidays.   

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Therefore, the next regular meeting will be held on December 9, 2014, at 7 p.m. at Town Hall.  Just prior to this meeting the Shenandoah Wireless Broadband Authority will hold their meeting at 6:45 p.m. at Town Hall. 

 

Item # 5 – Planning Commission Member Nancy Boyer submitted a reimbursement request for lodging when she attended a seminar on planning and zoning in Richmond.  She also provided a copy of the agenda for this meeting indicating a broad range of planning and zoning topics. 

 

Assistant Town Manager Roudabush explained there was no charge for the seminar, but lodging was required as it was over a two-day period.  She noted Ms. Boyer is studying to become a Certified Planning Commissioner and will only need one night of lodging in Roanoke to complete this course, rather than the customary two nights.  She explained the zoning and planning seminar in Richmond was not part of the required certification process, but Ms. Boyer and Mr. Lancto both attended.  Mr. Lancto did not submit a reimbursement request yet though.

 

Mayor Lucas and Council Members stated this seminar, though not required, was related to their duties as Planning Commission Members.  They encouraged Mr. Lancto to also submit a reimbursement request for his lodging fees as well. 

Therefore, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize a check in the amount of $188.08 to reimburse Nancy Boyer for lodging costs for a planning and zoning seminar on October 12-13, 2014, as requested.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 6 – Received a donation request from the Page County High School FRC Robotics Team to assist with their regional competition entry fee and travel expenses. 

 

It was noted the Town has $500 left in the scholastic donation portion of the budget. 

 

Councilman Pierce noted this fund is used to help support sports teams traveling to playoffs or other school related events, and should also be used to support academic programs too.

 

Councilman Comer stated the robotic program helps encourage students to pursue engineering and other degrees.  He encouraged everyone to attend one of their competitions, as it is amazing what the students are able to construct.   

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to authorize a $100 to the Page County FRC Robotics Team, as requested. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 7 – Mayor Lucas invited the public to the Veterans Service on Sunday, November 9th at 3 p.m. at Veterans Park on Virginia Avenue.  He encouraged everyone to attend and pay tribute to Veterans of the United States Military.  A thank you medallion will be presented to the first 50 Veterans in attendance. 

 

Item # 8 – Mayor Lucas and Council Members received information regarding the Veterans Celebration being planned for Tuesday, November 11th at Page County High School.  Veterans are encouraged to attend at 7:30 a.m. for breakfast, followed by the service at 8:30 a.m. in the school auditorium.   

 

Mayor Lucas encouraged Veterans to attend this event, as it is a nice program. 

 

Item # 9 - Mayor Lucas and Council Members received information regarding the Stanley Christmas Parade being held on December 6th at 6 p.m.  The parade lineup begins at 5 p.m. on Chapel Road.  More information may be obtained by calling 540-778-3458. 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

There was nothing to report during this period.   

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

There was nothing to report during this period.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

There was nothing to report during this period. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

There was nothing to report during this period.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Councilman Comer stated Brian and Mackenzie Watson recently constructed an addition and remodeled their home. 

 

Therefore, a Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to award a Community Enhancement Award to Brian and Mackenzie Watson of 1119 Wahnona Avenue for recent work done to their home.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

This award will be presented at the December meeting. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Committee Member Hinkle stated the Town received a letter from a citizen who complimented the Police Department and Officer Cubbage on the recovery of stolen items.  He requested this letter be put in the next meeting packet so everyone can read it too. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 

 

TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

There was nothing to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Vice Mayor Kite wished all the candidates luck, who are on the ballot for the vacant Town Council seat. 

 

The special election will be held on November 4th, and four (4) candidates are seeking election to fill one vacant Town Council seat.  The candidates are:  J. Matthew Clark; Lynn Fox; Craig Lancto; and Francis “Frank” Worley. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to adjourn the meeting at 7:30 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
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