Town Council Actions 4-18-14 and Regular Meeting Minutes 3-25-14

Town Council Actions

  1. Held a budget workshop just prior to the public hearing.

 

  1. Held a public hearing to set the real estate, personal property, and machinery and tools tax rates for 2014.  Following the public hearing the tax rates were set as follows: 

 

  • Real Estate Taxes were increased from .29 to .31 per $100 of value
  • Personal Property and Machinery and Tools remained the same at .40

 

It was noted a public hearing on the Fiscal Year 2014/2015 Budget is scheduled for May 13, 2014, at 7 p.m. at Town Hall.  The budget includes an increase in water and sewer minimum rates of $4 per month total. 

 

 

The regular Council meeting was cancelled to allow everyone time to attend the family night services for Councilman Hinkle’s wife, Betty.

       

 

 

   

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 MARCH 25, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, March 25, 2014, at 7:00 p.m., with Vice Mayor William Kite, presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Vice Mayor William Kite; Russell Comer, Jr.; David Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  Mayor Clinton O. Lucas, Jr.     

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

 

Citizens present were:  Lena Kite; Gleen Kite; Susan Painter; Lynn Fox; and Tyler Austin.

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

Lena Kite presented Council with a copy of her new book, “The Ringle Home Place – The Big Gem Connection”.  She stated one copy is for display purposes in the Town Museum.  The book details the history of possibly one of the oldest homes left in Town, as it was constructed by Mr. Milnes between 1882 and 1883.  Mrs. Kite reported the home served as her father’s home place in later years and was sold to others years later.  Mrs. Kite stated she has additional copies of the book, which is for sale at $20 per copy.

 

Council Members thanked Mrs. Kite for the book and her work in having this book compiled and published.  They noted this will be a welcome addition to the museum, as well. 

 

MARCH 11, 2014, REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to approve the Regular Meeting Minutes held on March 11, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Pierce noted the Virginia Department of Transportation reimburses the Town for snow plowing expenses. 

 

Town Manager Dovel stated yes, and noted the Town receives an excellent reimbursement from VDOT for removing snow. 

 

Councilman Jenkins inquired if the mowing equipment was in good order for the season?

 

Town Manager Dovel stated yes, they have been doing preventative maintenance work and getting all equipment in shape for the mowing season. 

 

There being no further questions, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to approve the bills, dated March 25, 2014, in the Combined Accounts Disbursements Warrants #32502 - #32536 in the amount of $51,339.67.

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Vice Mayor Kite read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for March 25, 2014.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Comer, to approve the March 25, 2014 Treasurer’s report in the amount of $1, 153,049.70, as read.

Members Vote was as follows:

 

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Council Members received a letter from the Town Planning Commission recommending approval for a storage warehouse for Sullivan Mechanical Contractors on property located across from Big Gem Park.  Currently the property contains several storage trailers and most will be removed to make room for the new warehouse.  Council Members reviewed a copy of the site plans for this 50’x 60’ warehouse, on property identified by tax map number 102A4-(4)-8. 

 

A Motion was made by Councilman Comer, seconded by Councilman Pierce, to concur with the Planning Commission and approve the construction of a 50’x 60’storage warehouse for Sullivan Mechanical Contractors, on tax map number 102A4-(4)-8, as presented on the plans. 

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

It was noted Sullivan Mechanical or their contractor will obtain all other permits required for this project through the Page County Building Official and the Virginia Department of Transportation.  There will be no water, sewer, or electric in this building. 

 

Item # 2 – The Town received a special event application for a concert at the Shenandoah River Park on May 17, 2014, which is a fund raiser for Grace House.  Nancy Boyer is in charge of this event and Vice Mayor Kite will be assisting with the music.

 

Councilman Hinkle stated the special event application may need to be amended to more clearly state what type of event is being planned.  This application is for a benefit concert at the Shenandoah River Park and Landing.   

 

A Motion was made by Councilman Hinkle, seconded by Councilman Pierce, to approve the special event application for Grace House to allow for a benefit concert at the Shenandoah River Park and Landing on May 17, 2014 from Noon until 5 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – The Council reviewed a letter from the Page County Board of Supervisors regarding their adoption of a Proclamation Recognizing the Mayors of the Towns of Luray, Shenandoah, and Stanley for their service and thereby proclaiming April 1, 2014, as Mayors Service Recognition Day. 

 

The proclamation will be presented to the Mayors on April 1, 2014, at the County Board’s work session.    

 

Item # 4 – The Town received the 2014 schedule for the Shenandoah Speedway.  The speedway is offering half price nights throughout the racing season for several groups of community service workers and children.  The first race of the season is April 12th and the full schedule is available at www.TownOfShenandoah.com or www.Shenandoahspeedway.com

 

Item # 5 –Vice Mayor Kite noted the Shenandoah Volunteer Fire Company, Inc. is holding their 1st Annual Easter Breakfast on Sunday, April 20th from 6:30 a.m. until 11 a.m. at the Shenandoah Community Center.  The price is $8 for 12 and over, $6 for 6-12 year olds and under 6 are free.  Price includes a full breakfast menu and drink.  Call 742-0249 or 560-4016 if there are any questions. 

 

Item # 6 – A raffle permit application was received from the Shenandoah Volunteer Fire Company.  It was noted the fire company is also planning bingo, and that application was previously approved by Council. 

 

A Motion was made by Councilman Hinkle, seconded by Councilman Pierce, to approve the Raffle Permit of the Shenandoah Volunteer Fire Co. for raffle sales through March 25, 2015. 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the Town was able to repair a major water leak after we received assistance from the Virginia Rural Water Association to locate the leak.  This leak was on a main water line and was causing the Town to lose a lot of water each day.  The Virginia Rural Water Association employees are supposed to return to Town later in the year to help locate several smaller leaks too.

 

It was reported sewer work is needed near Brenda Merica’s residence.

 

Following questions, Town Manager Dovel reported the new water line installation should be completed within the next few weeks to serve residents along Shenandoah River Road.  He noted the new water lines will be added to the GIS mapping system. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following questions Town Manager Dovel reported:  VDOT is aware of the area where the sidewalk caved in at the tunnel on Route 602 (Maryland Avenue) and they will repair it as soon as possible; and VDOT will begin a paving project along Route 602 within the near future and the Town will install new manhole risers to keep the pavement flush with them.

 

Councilman Jenkins requested VDOT review the storm drains near Lily of the Valley Church to determine if they need to be cleaned out.  He noted there are large piles of gravel lying near the storm inlets. 

 

Several Council Members requested the following work orders:  manhole cover on Junior Avenue is upside down; ruts in the area behind the parsonage off of Senior Avenue; fill pothole on First Street near the intersection with Maryland Avenue. 

 

Councilman Jenkins noted the Town needs to consider when to repaint the Town entrance signs. 

 

Town Manager Dovel reported the light at the Town entrance sign, near the library, was repaired recently.  He also noted the Town streets will be cleaned soon to remove the left over gravel and chemicals from the recent snows. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

 

The Town Council Members thanked Chief Davis and his department for doing an excellent job in protecting and serving Town citizens. 

 

Regarding the burned house at the intersection of Shenandoah Avenue and Third Street, it was reported the owner is supposed to be obtaining bids to remove the structure. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Committee Chairman Pierce stated the Council will hold the next budget workshop on April 8, 2014, from 6 p.m. until 6:45 p.m., at the Town Hall. 

 

Council discussed the new owner of the Forest Knolls Subdivision is Floyd Baker and noted he has been billed $2,200 for snow removal for this season.  Mr. Baker appears to be moving forward with paving the streets to meet VDOT specifications and to allow construction of homes to resume in the subdivision soon. 

 

Council noted they are not able to deduct anything but the late fee penalty from the snow removal bill and Mr. Baker would owe the entire $2,200. 

 

Additionally, it was noted Mr. Baker should be advised of the impending changes to the storm water regulations and that he will be responsible for meeting all those requirements, as well. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

 

A brief discussion was held regarding the need to repair the pavement at the tennis courts.  Councilman Jenkins will prepare a proposal for the next meeting.  It was noted the school team uses the courts for practices and the school would be contacted to determine if they could contribute to any of this expense. 

 

Committee Chairman Comer reported the following parks and recreation news:   James Madison University’s Crew Club has scheduled a mock regatta on March 29th at 11 a.m. at the Town of Shenandoah’s River Park and Landing.  The public is invited to this event and encouraged to cheer the rowers on as they compete and train.

 

Committee Chairman Comer then reported the Town previously received over $5,000 in donations to construct a picnic shelter at Big Gem Park.  He requested permission to pursue prices to have this shelter built, using the donated funds and funds in the parks and recreation budget.  He noted the shelter could be rented out to the public for events. 

 

Council Members briefly discussed this matter and agreed to pursue prices for a picnic shelter at Big Gem Park, along with tables, concrete and electric.  

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated the Page County Economic Development Director will tour all available commercial and industrial buildings and land in Town soon.  She will take photos of each one to distribute to any interested parties and to post on the local and state websites for available properties.  

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

The Council Members discussed several property owners who may be nominated for a community enhancement award in the near future for remodeling projects on their homes.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

 

Committee Chairman Pierce and Town Manager Dovel reported sewer plant employees Alice Pence and T. A. Pendleton, III saved the Town about $3,500 when the company was here making repairs at the sewer plant.  The money was saved due to borrowed equipment, runs to Shenandoah Machine Shop who helped with some machining needs, and staying over a little to finish the job, which saved another day’s charge from the repair company.

 

Town Manager Dovel reported the new full-time and part-time public works employees are doing a good job so far. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

Town Manager Dovel reported the 1994 GMC Dump Truck needs a new injector pump, as it cannot be rebuilt.  He noted the Council would need to determine if it should be repaired at a cost of $2, 485 or if it would be better to pursue purchasing another used vehicle for an estimated $20,000.  He noted the 1994 dump truck has about 50,000 miles on the motor and the transmission works good right now.  He also reported the dump bed is in good shape, too. 

 

Following a brief discussion, a Motion was made by Councilman Lowe, seconded by Councilman Pierce, to authorize up to $3,000 to repair the 1994 GMC dump truck. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

  

MAYOR’S REPORT  

 

There was nothing to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to adjourn the meeting at 8:09 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                                       NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 
Town Council Actions 3-25-14 and Regular Meeting Minutes 3-11-14

Town Council Actions March 25, 2014 

  1. Held a budget workshop just prior to the regular meeting.  Scheduled the next budget workshop for April 8, 2014, at 6 p.m. at Town Hall.      
  2. Lena Ringle Kite presented a copy of her book The Ringle Homeplace and its connection to Big Gem to Council and for display in the Town Museum.  The book details the history of possibly one of the oldest homes left in Town, as it was constructed by Mr. Milnes between 1882 or 1883.  Mrs. Kite reported the home served as her father’s homeplace in later years.  Residents are encouraged to contact Mrs. Kite for additional copies of the book, which is for sale or stop by Town Hall to look at the copy in the museum. 
  3. Approved a special concert at the Shenandoah River Park on May 17, 2014, which is a fund raiser for Grace House.  Nancy Boyer is in charge of this event. 
  4. Heard the Page County Board of Supervisors has adopted a Proclamation recognizing the service of all 3 Town Mayors.  This proclamation will be presented to the Mayors on April 1st at the Board meeting. 
  5. Received the Shenandoah Speedway schedule for the 2014 racing season.  The speedway is offering half price nights throughout the racing season for several groups of community service workers and children.  View it at www.TownOfShenandoah.com or www.Shenandoahspeedway.com
  6. Heard the Shenandoah Volunteer Fire Company, Inc. is holding their 1st Annual Easter Breakfast on Sunday, April 20th from 6:30 a.m. until 11 a.m. at the Shenandoah Community Center.  $8 for 12 and over, $6 for 6-12 year olds and under 6 are free.  Full menu, including drink.  Call 742-0249 or 560-4016 if there are any questions. 
  7. Approved a Raffle Permit for the Shenandoah Volunteer Fire Company, Inc.  The raffle will run throughout a year or until all tickets are sold for all items.  Contact any fire company member for details at 540-652-8888.
  8. Heard the Virginia Rural Water Association helped the Town find a water leak on a main line.
  9. VDOT is aware of the area where the sidewalk caved in at the tunnel on Route 602 (Maryland Avenue) and they will repair it as soon as possible. 
  10. VDOT will begin a paving project along Route 602 within the near future and the Town will install new manhole risers to keep the pavement flush with them.
  11. Work Orders requested:  manhole cover on Junior Avenue is upside down; ruts in the area behind the parsonage on Senior Avenue; sewer work needed near Brenda Merica residence; fill pothole on First Street near the intersection with Maryland Avenue. 
  12. Heard Forest Knolls Subdivision is now owned by Floyd Baker and he is pursing paving the streets to meet VDOT specifications. 
  13. Discussed the need to repair the pavement at the tennis courts.  Councilman Jenkins is preparing a proposal for the next meeting.  It was noted the school team uses the courts for practices and the school would be contacted to determine if they could contribute to any of this expense. 
  14. Parks and Recreation News:  James Madison University’s Crew Club has scheduled a mock regatta on March 29th at 11 a.m. at the Town of Shenandoah’s River Park and Landing.  The public is invited to this event and encouraged to cheer the rowers on as they compete and train; Agreed to pursue prices for a picnic shelter at Big Gem Park, along with tables, concrete and electric.  The Town received over $5,000 in donations for this project.
  15. Heard the Page County Economic Development Director will tour available properties in Town and take photographs of each one for placement on websites listings where appropriate and/or for the files. 
  16. Heard of several property owners who may be nominated for a community enhancement award in the near future for remodeling projects on their homes.
  17. Authorized up to $3,000 to repair the 1994 GMC Dump Truck.
  18. Heard the new water line installation should be completed within the next few weeks.
  19. Heard Alice Pence and T. A. Pendleton, III saved the Town about $3,500 when the company was here making repairs at the sewer plant.  The money was saved due to borrowed equipment, runs to Shenandoah Machine Shop who helped with some machining needs, and staying over a little to finish the job, which saved another day’s charge from the repair company.

 

   

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 MARCH 11, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, March 11, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Russell Comer, Jr.; David Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  None.     

 

Other Town Officials present were:  Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Police Chief.

 

Citizens present were:  Dorothy Pendley, Fifth District Board of Supervisor Member; Nancy Boyer, Planning Commission Member; and Lynn Fox; Frankie Comer; Trey Pendleton; Francesca Troutman; Hunter Jenkins; Halle Jenkins; and Mike Uram.

 

Media Representatives:  Caleb Soptelean, The Daily News Record.  

 

RECEIVING OF VISITORS

 

There were no visitors present to speak during this time.

 

FEBRUARY 25, 2014, JOINT PUBLIC HEARING AND REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to approve the Joint Public Hearing Meeting Minutes held on February 25, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on February 25, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Chairman Kite, seconded by Councilman Comer, to approve the bills, dated March 11, 2014, in the Combined Accounts Disbursements Warrants #32457 - #32501 in the amount of $107,229.43.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for March 11, 2014.   

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the March 11, 2014 Treasurer’s report in the amount of $1, 186,077.11, as read.

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received a memorandum regarding spring clean up dates.  This cleanup allows residents to dispose of items too large for their regular trash pickup and hauled to the landfill by the Town without cost to the resident.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Lowe, to authorize the Town Spring Cleanup for the weeks of April 7-17, 2014.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read the following proclamation: 

 

National Kids to Parks Day:  Saturday, May 17, 2014

A Proclamation

 

WHEREAS, May 17th, 2014 is the fourth National Kids to Parks Day organized and launched by the National Park Trust; and

 

WHEREAS, National Kids to Parks Day empowers kids and encourages families to get outdoors and visit America’s parks; and

 

WHEREAS, it is important to introduce a new generation to our nation’s parks because of the decline in Park attendance over the last decades; and

 

WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and

 

WHEREAS, National Kids to Parks Day is open to all children and adults across the country to encourage a large and diverse group of participants; and

 

WHEREAS, National Kids to Parks Day will broaden children’s appreciation for nature and the outdoors; and

 

NOW THEREFORE, We, the Mayor and Town Council of Shenandoah, Virginia do hereby proclaim to participate in National Kids to Parks Day.  We urge residents of Shenandoah to make time May 17th, 2014 to take the children in their lives to a neighborhood, state or national park.

Dated this 11th day of March, 2014, Town Council, Town of Shenandoah, Virginia

 

A Motion was made by Councilman Hinkle, seconded by Councilman Lowe, to adopt the National Kids to Parks Day Proclamation, as presented. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas read the following proclamation:

 

2014 NATIONAL DAY OF SERVICE PROCLAMATION

 

WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and

 

WHEREAS, the nation’s mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and

 

WHEREAS, national service participants address the most pressing challenges facing our cities, from educating students for the jobs of the 21st century and supporting veterans and military families to providing health services and helping communities recover from natural disasters; and

 

WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and

 

WHEREAS, national service participants serve in more than 60,000 locations across the country, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being; and

 

WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and

 

WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and

 

WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and

 

WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, City of Service, and mayors across the country to recognize the impact of service on the Mayors Day of Recognition for National Service on April 1, 2014.

 

THEREFORE, BE IT RESOLVED that I, Clinton O. Lucas, Jr., Mayor of Town of Shenandoah, Virginia, do hereby proclaim April 1, 2014, as National Service Recognition Day,  and encourage residents to recognize the positive impact of national service in our Town; to thank those who serve; and to find ways to give back to their communities.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adopt the 2014 Mayors Day of Recognition for National Service Proclamation, as presented. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Mayor Lucas and Council Members stated they were very appreciative of all the volunteers in our Town and noted there are many organizations, such as the fire and rescue squad, that the community simply could not afford without the volunteers in service.  They encouraged others to remember and thank all the great volunteers of our community.

 

Item # 4 – Councilman Jenkins submitted a proposal from OBJ Enterprises for use of the Shenandoah Computer Center to set up a Certiport Center.  He explained the Town would receive 20% of the revenue generated from on-site courses and this would provide a service to the community who desire to become certified in a variety of computer programs. 

 

Following questions, Councilman Jenkins noted Mr. James of OBJ Enterprises would have to work out a schedule with the Computer Center Supervisor Joyce Fluharty, but this appears to be a win/win situation for the Town, as it will also help to advertise the center to people outside the general area. 

 

A Motion was made by Councilman Lowe, seconded by Councilman Jenkins, to accept the proposal, on a trial basis, from OBJ Enterprises for use of the computer center, contingent upon them being able to work out a suitable schedule with the center supervisor for classes. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 5 – Mayor Lucas and Council Members reviewed information regarding Shenandoah resident Elly Lafkin’s efforts to get a new law passed to require fingerprint background checks for childcare providers.  Cami’s Law will help parents learn more about their prospective childcare providers through fingerprint background checks.  Mayor and Council noted her efforts were admirable in helping to bring this matter to the attention of parents needing daycare.

 

Item # 6 – Mayor Lucas and Council Members received the February 2014 Town Vehicle gasoline log for review. 

 

Item # 7 – The Town received a congratulatory letter from Congressman Goodlatte for the Town of Shenandoah winning 4th place in the 2014 National Rural Water Association’s Water Contest.  The Town previously won 1st place in the 2013 Virginia Rural Water Association’s Contest.

 

Item # 8 – Mayor Lucas and Council Members received a memorandum regarding the US Post Office amending the procedure for mailing the Town’s water bills.  The bills will still be mailed through the Elkton Post Office, but they will no longer leave the area.  The bills will be transported to the Shenandoah Post Office from the Elkton Post Office the day after they are mailed.  The Town is hopeful this will prevent any more lost mail since the bills will no longer be processed through Post Offices out of Richmond.

 

Item # 9 – Councilman Comer provided an announcement regarding James Madison University’s Crew Club scheduled mock regatta on March 29th at 11 a.m. at the Town of Shenandoah’s River Park and Landing.  He noted the public is invited to this event and encouraged to cheer the rowers on as they compete and train.

 

Item # 10 – Mayor Lucas and Council Members received a copy of Merck’s Project XL Annual Progress Report for 2013.  Project XL provided information on Merck’s performance under the terms of the XL permit and other pertinent environmental topics.

 

Item # 11 – The Mayor and Council received a report from Page One, located at 600 Comer Lane, Shenandoah, VA.  The volunteer agency runs a thrift shop and accepts donations to offer food, clothing, furniture, and financial assistance to the needy in our area.  They currently need jelly, mayo, canned meats, bathroom tissue, instant mashed potatoes, sandwich bread, and evaporated milk for their food pantry.  More information may be obtained by contacting Page One at 652-8780.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Council requested residents report any water leaks to the Town Hall. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Mayor Lucas and Council Members discussed the winter weather has been hard on the streets and noted potholes are being filled as time allows. 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

 

Chief Davis reported the Police Department will be participating in the prescription and over the counter drug take back program next month.  He noted anyone with expired or unwanted medications should turn them in to the Police Department for proper disposal. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Committee Chairman Pierce stated the Council will hold the next budget workshop on March 25, 2014, from 6 p.m. until 6:45 p.m., at the Town Hall. 

 

He noted the Budget Reports through February have been received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

 

Following a brief discussion, Committee Chairman Comer reported the following parks and recreation news:  A small Honda Generator was purchased from donated funds for use at events.; Councilman Jenkins will paint the cannon gray as soon as the weather clears; plans are underway for the expansion of Veterans Park, which would allow approximately 135 more engraved bricks at the park (a waiting list at Town Hall now has 39 names on it).  The new bricks would be laid in a concrete base on the slope at the park, but be visible from the sidewalk areas.  The Town is requesting Page County donate $5,000 towards the park expansion and future maintenance; Heard Clean the Bay Day is schedule for June 7th at the Shenandoah River Park and Landing and volunteers are needed to assist with this river clean up.

 

Council Members briefly discussed Veterans Park should only be used for events following special permission.  They noted the Boy Scouts already have permission to use the park for their flag retirement ceremony each year as part of the Memorial Day Festival and the Town puts on a service on the Sunday prior to Veterans Day each year, but any other requests would have to be approved by Council on a case by case basis.

 

A Motion was made by Councilman Comer, seconded by Councilman Jenkins, to require any requests to use Veterans Park receive Council approval, prior to the event. 

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

It was noted the requests could come under the already established Special Events Application, which comes before Council for approval or denial or the Parks and Recreation Committee may establish a set of rules, as well. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins noted the importance of businesses in our community.  He suggested Council begin visiting existing businesses to thank them for operating in our community.  Council Members also encouraged residents to remember to shop locally first, whenever possible.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite noted if anyone sees any home improvements projects happening in Town, they should submit them for possible Community Enhancement Award. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

 

Committee Chairman Pierce reported the Personnel Committee interviewed applicants for both the full and the part time public works positions.  He stated the Committee is now ready to make recommendations for both positions.  He explained the part-time person will primarily work in the Town parks, but will also be available to assist on any public works job as needed.  He reported both new employees will serve a six-month probationary period. 

 

Committee Chairman Pierce stated the Committee would like to recommend Jeff Good as the full-time public works employee, with a starting salary of $19,000 since he already has a Commercial Drivers License. 

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to hire Jeff Good as the full-time public works employee, with a salary of $19,000 a year, with full benefits. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Pierce, seconded by Councilman Lowe, to hire Danny McAlister as the part-time public works employee, at a salary of $9.00 per hour with a maximum of 1,040 hours per year, with no benefits.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing to report during this period.

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report.  

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 7:53 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions 3-11-14: Meeting Minutes 2-25-14:Joint Public Hearing 2-25-14

Town Council Actions 3-11-14

  1. Held a budget workshop just prior to the regular meeting.  Scheduled the next budget workshop for March 25, 2014, at 6 p.m. at Town Hall.      

 

  1. Authorized Town Spring Clean Up on April 7 through April 17, 2014.  To schedule a pick up of items too large for regular trash removal, residents must call Town Hall (652-8164).  Scheduling begins now through April 16th.  Residents must place the large items at the site of their normal trash pickup and the Town will remove it without charge on the previously scheduled day.  No trees, brush, tires, construction or remodeling debris.    

 

  1. Adopted the National Kids to Parks Day Proclamation, which urges residents to take their children in their lives to neighborhood, state, or national park on May 17, 2014.

 

  1. Adopted a Proclamation recognizing April 1, 2014, as the National Day of Service, which pays special tribute to all the great volunteers we have in our community who improve and enrich our lives on a daily basis, all without pay.  Mayor and Council encouraged residents to always be thankful for the volunteers and to especially remember and thank them on April 1st

 

  1. Authorized the Computer Center to work with OBJ Enterprises to possibly set up a certification program, which would allow them to hold special classes and exams on site.  The Town would receive 20% of any income from on-site classes. 

 

  1. Reviewed information regarding Shenandoah resident Elly Lafkin’s efforts to get a new law passed to require fingerprint background checks for childcare providers.  Cami’s Law, which passed in the House and Senate, will help parents learn more about their prospective childcare providers through fingerprint background checks.  Mayor and Council noted her efforts were admirable in helping to bring this matter to the attention of parents needing daycare.     

 

  1. Received the February 2014 Town vehicle gasoline log for review.

 

  1. Received a congratulatory letter from Congressman Goodlatte for the Town of Shenandoah winning 4th place in the 2014 National Rural Water Association’s Water Contest.  The Town previously won 1st place in the 2013 Virginia Rural Water Association’s Contest.

 

  1. Heard the US Post Office has amended the procedure for mailing the Town’s water bills.  The bills will still be mailed through the Elkton Post Office, but they will no longer leave the area.  The bills will be transported to the Shenandoah Post Office from the Elkton Post Office the day after they are mailed.  The Town is hopeful this will prevent any more lost mail since the bills will no longer be processed through Post Offices out of Richmond.
  2. Heard James Madison University’s Crew Club have scheduled a mock regatta on March 29th at 11 a.m. at the Town of Shenandoah’s River Park and Landing.  The public is invited to this event and encouraged to cheer the rowers on as they compete and train. 

 

  1. Received a copy of Merck’s Project XL Annual Progress Report for 2013.  Project XL provided information on Merck’s performance under the terms of the XL permit and other pertinent environmental topics. 

 

  1. Received a report from Page One, located at 600 Comer Lane, Shenandoah, VA.  The volunteer agency runs a thrift shop and accepts donations to offer food, clothing, furniture, and financial assistance to the needy in our area.  They currently need of Jelly, Mayo, Canned meats, Bathroom tissue, instant mashed potatoes, sandwich bread, and evaporated milk for their food pantry.  More information may be obtained by contacting Page One at 652-8780.

 

  1. Requested residents report any water leaks to the Town Hall. 

 

  1. Heard the winter weather has been hard on the streets and noted potholes are being filled as time allows. 

 

  1. Heard the Police Department will be participating in the prescription and over the counter drug take back program next month.  Anyone with expired or unwanted medications should turn them in to the Police Department for proper disposal. 

  

  1. Parks and Recreation News:  A small Honda Generator was purchased from donated funds for use at Parks for events.; Councilman Jenkins will paint the cannon gray as soon as the weather clears; plans are underway for the expansion of Veterans Park, which would allow approximately 135 more engraved bricks at the park (a waiting list at Town Hall now has 39 names on it).  The new bricks would be laid in a concrete base on the slope at the park, but be visible from the sidewalk areas.  The Town is requesting Page County donate $5,000 towards the park expansion and future maintenance; Agreed Veterans Park could only be used for events with special permission of the Council.  The Boy Scouts already have permission to use the park for their flag retirement ceremony each year as part of the Memorial Day Festival and the Town puts on a service on the Sunday prior to Veterans Day each year, but any other requests would have to be approved by Council on a case by case basis.; Heard Clean the Bay Day is schedule for June 7th at the Shenandoah River Park and Landing and Volunteers are needed to assist with this river clean up.    

 

  1. Town Council Members will begin visiting existing businesses to thank them for operating in our community.  Members encouraged residents to remember to shop locally first. 
  2. Hired Jeff Good as the full-time maintenance worker.  Mr. Good holds a current CDL license and therefore his salary will begin at $19,000 per year.  He will serve a six month probationary period.

 

  1. Hired Danny McAlister as the part-time general maintenance worker.  Mr. McAlister’s salary will be $9.00 per hour, with 1,040 hours per year total.  He will serve a six month probationary period. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 FEBRUARY 25, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, February 25, 2014, at 7:11 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The Pledge of Allegiance was held at the public hearing just prior to this meeting. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Russell Comer, Jr.; David Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  None.     

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Bill Wheeler, Police Corporal.

 

Citizens present were:  Dorothy Pendley, Fifth District Board of Supervisor Member; Nancy Boyer, Planning Commission Member; and Amy Painter.

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

There were no visitors present to speak during this time.

 

FEBRUARY 11, 2014, REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on February 11, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

 

Mayor Lucas inquired why the Town was issuing refund checks for computers?

 

Assistant Town Manager Roudabush explained the surplus computers from the Computer Center were being sold for $50 each.  Several people purchased a computer and then returned it the following day, as it did not meet their needs.  Therefore, refund checks were issued to each individual. 

 

There being no further questions, a Motion was made by Vice Chairman Kite, seconded by Councilman Comer, to approve the bills, dated February 25, 2014, in the Combined Accounts Disbursements Warrants #32431 - #32456 in the amount of $43,862.43.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for February 25, 2014.   

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the February 25, 2014 Treasurer’s report in the amount of $1, 139, 395.97, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read the following Proclamation recognizing April 12-18, 2014 as Disability Awareness Week:

 

PROCLAMATION OF disABILITY AWARENESS WEEK 2014

 

WHEREAS, the United States Congress enacted the Americans with Disabilities Act in 1990, prohibiting discrimination against people with disabilities in employment, public accommodations, transportation and telecommunications; and

WHEREAS, the Commonwealth of Virginia enacted the Virginians with Disabilities Act in 1985 to assure equal opportunity to persons with disabilities in the Commonwealth, and it is the policy of this Commonwealth to encourage and enable persons with disabilities to participate fully and equally in the social and economic life of the Commonwealth and to engage in remunerative employment; and

WHEREAS, people with disabilities often overcome common misunderstandings about their circumstances and make valuable contributions to their families and communities; and

WHEREAS, disability is a natural part of the human experience, and individuals with disabilities deserve the same rights as their peers to live independently, enjoy self-determination, make choices, contribute to society and participate fully in the American experience; and

WHEREAS, the community plays a central role in enhancing the lives of people with disabilities, and people with disabilities benefit from having a network of supportive friends and family, accommodating employers and community leaders who are aware of the needs and abilities of people with disabilities; and

WHEREAS, millions of people in the United States have disabilities, and we all must make a conscious effort to discover their functional abilities and to remove the barriers met in their effort to acquire independence; and 

WHEREAS,  it is the goal of Access Independence, Inc., to involve the community in all aspects of disability Awareness Week and establish an atmosphere that supports awareness and education of on-going initiatives to enhance public understanding of, and appreciation for, abilities possessed by those of use who experience life with disabilities.

NOW, THEREFORE, I (we) Mayor and Town Council do hereby proclaim April 12-18, 2014, as “Northern Shenandoah Valley disability Awareness Week 2014” and I (we) call this observance to the attention of all of those people who live in the Town of Shenandoah to work together to raise awareness and understanding of the abilities of people with disabilities. 

 

A Motion was made by Councilman Lowe, seconded by Councilman Pierce, to adopt the Proclamation recognizing April 12-18, 2014, as Disability Awareness Week, as read.

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a memorandum from Treasurer Breeden requesting permission to transfer funds to pay an invoice for the Comprehensive Plan update.

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to authorize transferring $4, 638.99 from the General Capital Improvement Account to the General Fund Checking Account to pay the invoice from Northern Shenandoah Valley Regional Commission for their assistance with updating the Comprehensive Plan. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported two (2) rotors at the sewer plant needed bearing replacements.  He explained the parts are very expensive and the labor charges are high as well.  However, the repairs are needed to maintain the plant and compliance with the Town’s permit.  Therefore, the Town has no choice but to make the repairs, which have been scheduled already. 

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to authorize up to $17,000 for parts, labor and expenses to make the necessary repairs to the rotors and replace bearings at the sewer plant. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Town Manager Dovel noted Kruger will be the main contractor on this job, but noted the Shenandoah Machine Shop may also be used to assist with this repair too.  

 

Town Manager Dovel reported the Town of Shenandoah’s water sample won 4th place in the 2014 National Rural Water Association’s Water Contest.  The Town previously won 1st place in the 2013 Virginia Rural Water Association’s Contest, which qualified us for the 2014 National event. This water contest is based on taste, clarity, and bouquet.  

 

Mayor Lucas and Council Members noted they are very pleased with the results in this water contest and noted 1st in State and 4th in Nation are very good results for our small Town. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Mayor Lucas and Council Members requested Town Manager Dovel notify the Virginia Department of Transportation of a large pothole on Third Street, which keeps sinking in after it is filled with cold patch. 

 

It was noted there could be a water leak in this area, but it has not come to the surface yet. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

 

There was nothing to report during this period.

 

 

 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Committee Chairman Pierce stated the Council will hold a budget workshop on March 11, 2014, from 6 p.m. until 6:45 p.m., at the Town Hall. 

 

He noted the Budget Reports through January have been received for review.

 

He then reported the Town received the audit report for Fiscal Year 2012-2013 for review. 

 

Councilman Hinkle stated he read through the report, which noted there were no issues for this audit.  He stated Town employees responsible for accounting should be commended for a job well done. 

 

Mayor Lucas agreed everyone should be very proud of the excellent work done by Town staff, and noted the auditors would come before Council if there were any problems or if Council had any questions on their audit.     

 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

 

Committee Chairman Comer stated the need for electric at Veterans Park was reviewed and it was determined the best solution would be to purchase a small, quiet generator for special events held at the park.  He noted the generator could be used in other parks during special events, as well.  He stated based on recommendations of others who own this piece of equipment, the Town may want to consider purchasing the Honda brand.  Also, he explained there are funds left in the Parks and Recreation portion of the budget for this purchase. 

 

A Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to authorize up to $1,000 to purchase a Honda generator for use at Town parks. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Councilman Jenkins reported there were electric problems with the lights at the Town entrance sign near the library and this will need to be corrected.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins reported Pittman Auto Group is now open and he encouraged the Mayor and Council Members to visit new businesses whenever they have the opportunity. 

 

Mayor Lucas noted this was a good idea and noted the Town also sends each new business a dish garden wishing them the best in their businesses. 

 

Councilman Comer stated the Shenandoah Heritage Center will host a Business After Hours at Stevens Cottage in July and the Shenandoah Industrial Corporation will support this event financially, which is scheduled through the Chamber of Commerce. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite reported the 2014 Hymn Sing dates have been set for the year.  He explained due to the large number of attendees most of the events will be held outdoors at the Shenandoah River Park.  The events have a good will offering to benefit the Backpack Program; Food for Friends; and Page One.  The 2 indoor hymn sings are at Grove Hill Methodist Church on April 5th; First Christian Church in Shenandoah on May 3rd.  The Outdoor Hymn Sings, at the Shenandoah River Park, are scheduled to take place at 6 p.m. until 8 p.m. on June 7th; July 12th; August 2nd; and September 6th.  In case of rain, the outdoor events will be moved to Christ United Methodist Church in Shenandoah.

 

Councilman Pierce stated the Backpack Program is in need of monetary donations.  He noted the group supported 60 children last year and now has 85 children in the program.  The program sends a backpack full of food home with qualifying elementary school children on Friday evenings so they will have food for the weekend. 

 

Vice Mayor Kite stated Page One and Food for Friends are both in need of donations, as well and they were pleased the Hymn Sings provided a little monetary relief to all three (3) non profits last year.  He noted the agency directors explained even a small amount helps them greatly.        

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

 

Committee Chairman Pierce reported the Personnel Committee will be holding a meeting on Thursday, March 6th at 4:30 p.m. to interview applicants for both the full and the part time public works positions.  The meeting will take place at the Town Hall and will be closed to the public.

Councilman Hinkle noted the part-time person will primarily work in the Town parks, but will also be available to assist on any public works job, as well.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

Following questions, Town Manager Dovel reported the Virginia Department of Transportation has exceeded their snow removal budget for the year, but the Town is still able to obtain needed supplies as their contractor.    

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report.  

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 7:52 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

 

APPROVED:                                                             ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

MINUTES

 

TOWN COUNCIL

PLANNING COMMISSION

TOWN OF SHENANDOAH

JOINT PUBLIC HEARING

OFFICIAL ZONING MAP

 

FEBRUARY 25, 2014

 

The Shenandoah Town Council and the Shenandoah Planning Commission held a joint public hearing on Tuesday, February 25, 2014, beginning at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

 

The meeting began with the Pledge of Allegiance

 

ATTENDANCE:   Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  None.   

 

Planning Commission Members Present:  Chairman I. Michael Lowe; Vice Chairman Gary Patterson; Commissioners Nancy Boyer; Larry Dovel; and Dorothy Pendley.

 

Planning Commission Members Absent:  Commissioner James “Tony” Williams, Jr.

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Bill Wheeler, Police Corporal.

 

Citizens present were:   Amy Painter.

 

Media Representatives:   None.

 

CALL TO ORDER:  Mayor Lucas opened the public hearing at 7:00 p.m.  He stated a quorum of the Planning Commission and Town Council is present. He noted the purpose of the joint public hearing is to adopt an Official Zoning Map for the Town.  He explained this new map will merge the two existing maps, from 1996 and 2007, into one. 

 

Official Zoning Map:  Mayor Lucas asked if there was anyone present to speak for the proposed Official Zoning Map?

 

There being no one present to speak for the proposed Official Zoning Map, Mayor Lucas asked if there was anyone present to speak against proposed Official Zoning Map?

 

There was no one present to speak against the proposed Official Zoning Map. 

There being no further questions or comments, a Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to close the joint public hearing at 7:04 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Mayor Lucas then asked if there were any questions or comments from the Town Council or the Planning Commission?

 

Planning Commission Vice Chairman Patterson noted he understands parks and recreation are permitted uses in several zoning districts and some of the parks are currently grandfathered in other zoning districts.  However, he noted he would like to eventually see the Town adopt a special conservation district for just parks to help promote the idea of maintaining green space in the community. He also noted the new map only incorporates the two (2) existing maps into one and does not make any zoning designation changes.  He explained no zoning designation changes are being made at this time.  

 

Commissioner Boyer noted she is the newest Planning Commission Member and does not have the background information on the zoning maps, but inquired why it took so long from 2007 until now to adopt one official map? 

 

It was explained the Town staff was busy working on other projects and since the zoning map project was delayed, Page County GIS Department obtained the software to design and print the new maps in color.  In previous years, the County did not have this capability and it would have cost the Town a lot of money to retain a private company to do the work needed, which was another reason for the delay.   

 

Planning Commission Vice Chairman Patterson noted since the County now has this capability, the Town will be able to make changes to the zoning map at a much faster pace. 

 

However, it was explained zoning designations cannot be changed until after a public hearing by the Planning Commission and Town Council.  

 

Mayor Lucas asked if the Planning Commission were prepared to make a recommendation to Council, or if they needed more time for review of the proposed Official Zoning Map?

 

Planning Commission Chairman Lowe stated he believes they are prepared to make a recommendation on the proposed Official Zoning Map.   

 

A Motion was made by Planning Commission Vice Chairman Patterson, seconded by Commissioner Pendley, to recommend the Official Town Zoning Map be adopted, as presented.

 

Planning Commission Members vote was as follows:

 

YEA:  Chairman Lowe                                              NAY:  None.

            Vice Chairman Patterson

            Commissioner Boyer

            Commissioner Dovel

            Commissioner Pendley

 

ABSTAIN:  None.

ABSENT:    Commissioner Williams.

VOTE:        Unanimous in favor of motion.

 

A Motion was then made by Councilman Jenkins, seconded by Vice Mayor Kite, to concur with the Planning Commission’s recommendation and adopt the Official Zoning Map, as presented.

  

Members vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

ADJOURNMENT:  There being no further business, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 7:10 p.m.

 

Members vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

 

APPROVED:                                                                         ATTESTED:

 

 

__________________________                                            _______________________

Clinton O. Lucas, Jr., Mayor                                                  Juanita Roudabush, Clerk

 
Town Council Actions 2-11-14 & Regular Meeting Minutes 1-28-14

Town Council Actions February 11, 2014

 

  1. Approved a Bingo Application for the Shenandoah Volunteer Fire Company to hold bingo at the Community Center in Shenandoah.  Chief Jenkins reported the department is in need of additional fundraisers to help them meet NFPA requirements and they hope having bingo games will help offset some of the expensive regulations.  Food will also be served at the games.
  2. Received the Town Vehicle Gasoline Log for January 2014.
  3. Authorized Mayor Lucas to sign, if needed, the contract with Arcadia Publishing for a pictorial history book on Shenandoah. 
  4. Heard the cold weather has caused several water leaks in Town and they are being repaired as they are found.
  5. Heard of a problem with a water truck driving through an alley during wet weather and causing ruts.  The owner will be contacted to inform him of the need to park the truck elsewhere.
  6. Requested work order for more gravel on Coverstone alley (especially in the area near the Housden residence.)
  7. Heard the drainage problem on Maryland Avenue will be corrected by VDOT as soon as the weather dries up some.  Each individual property owner purchased the culvert pipe and VDOT will install it. 
  8. Received the budget reports through December 2013 for review.
  9. Heard the Council will hold its first budget workshop on March 11, 2014, at 6 p.m. at Town Hall. 
  10. Parks and Recreation News:  The Boy Scouts will begin staining and sealing play equipment at Wig-Wam Village Playground and possibly Big Gem Park picnic tables as soon as the weather is warmer.  Authorized painting the cannon gray (which is the correct color for the time period of this cannon) and having the wheels sealed with polyurethane again when the weather is warmer.  Authorized obtaining quotes to install electrical outlets at Veterans Park for use during services there.  
  11. Heard Aaron’s Auto Sales is now open and Pittman Auto Group is scheduled to open soon. 
  12. Council will review new legislation that may help with ensuring property owners take care of their buildings in Town.  

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 28, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 28, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; David M Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

 

Council Members absent were:  Councilman Russell Comer, Jr.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.

 

Citizens present were:   Troop 8 Scout Master Philip Secrist, Jr. and Eagle Scout candidate Ryan Michael.

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period. 

 

JANUARY 14, 2014, REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Councilman Jenkins, to approve the Regular Meeting Minutes held on January 14, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired if the Town has a set price contract with Amerigas and how often we had a delivery? 

 

Town Manager Dovel stated no, and noted Amerigas had an increase in prices just before the last delivery too.  He explained they deliver once or twice a year and noted the tank belongs to the company.  Therefore, if there is a problem with a leak or some other problem, it is the company who has to repair it.  He explained the Town could buy the tank, but if there was a problem then the Town would have to repair it. 

 

Councilman Lowe stated they also charge a fee to pump out remaining fuel too and noted it would be cheaper just to keep it like it is for now. 

 

Councilman Pierce noted Quarles gives Veterans $.10 on the gallon discount and that is where they purchase the fuel from at his home. 

 

There being no questions, a Motion was made by Vice Chairman Kite, seconded by Councilman        Lowe, to approve the bills, dated January 28, 2014, in the Combined Accounts Disbursements Warrants #32364 - #32393 in the amount of $69,742.96.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for January 28, 2014.   

 

The Treasurer’s Report indicated $5,000 in the General Fund Capital Improvements Checking Account is to pay the Northern Shenandoah Valley Regional Commission for assistance with the Comprehensive Plan updates.

 

A Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to approve the January 28, 2014 Treasurer’s report in the amount of $1, 196, 847.04, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received thank you cards from Jack Rinaca and the Shenandoah Lions Club for the Town’s assistance in collecting food for their Christmas Cheer Project. 

 

Councilman Hinkle noted the Christmas Cheer program takes food and gifts to the needy and has been operating for 50 or so years.

 

Item # 2 – Mayor Lucas and Council Members received a donation request from Choices Council on Domestic Violence for Page County.  This will be discussed at the budget workshop in March.

 

Choices also provided their Annual Report detailing their work for their fiscal year of 2012/2013 and noted they provided safety and protection for battered women and their children.  Temporary shelter was provided for 63 women, and 69 children for a total of 3,828 bed nights during their fiscal year.  In addition to the shelter, they provided support and advocacy services for victims of domestic and sexual violence through sessions with 339 individuals.  Their hotline received 493 calls and they also assisted many people through the criminal justice system process.  Additionally, they provided presentations to students throughout the Page County Public School System to give children more tools to develop healthy relationships as they grow and learn. 

 

Item # 3 – Mayor Lucas read a memorandum from Planning Commission Chairman I. Michael Lowe regarding an appointment and reappointments to the Planning Commission.  He indicated if Council approved these, then the Planning Commission would only have one (1) vacant seat left to fill.  He also noted the County Attorney has ruled Dorothy Pendley will have no conflict and can serve as a Town Planning Commission Member and a County Board of Supervisor Member simultaneously. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to appoint Nancy Boyer to the Town Planning Commission for a term through November 8, 2017.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

It was noted Mrs. Boyer replaces Greg Vaughan, who resigned due to his work schedule. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Lowe, to reappoint Larry Dovel to the Town Planning Commission for a term through November 15, 2017.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to reappoint Dorothy Pendley to the Town Planning Commission for a term through October 1, 2017.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

Mayor Lucas noted anyone interested in the vacant Planning Commission seat should contact the Town Hall to submit their name for consideration.

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Councilman Jenkins inquired if rebuilt pumps at the sewer plant came with a warranty? 

 

Town Manager Dovel noted he would have to check with the company to determine if they carry a warranty or not.

 

Town Manager Dovel reported a major water leak has been repaired near the Alger farm on US Highway 340.  He noted this leak had caused low water pressure in the northern part of Town, but everything is back to normal there now. 

 

Following questions, Town Manager Dovel reported the new water line has been installed along Shenandoah River Road and they did not run into much rock at all.  He noted the company is now taking bids for contractors to make the connections at the homes.  The project is slated to be completed soon. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Pierce reported a large pothole on Third Street that needs to be repaired as soon as possible.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

 

There was nothing to report during this period. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Committee Chairman Pierce stated the Council will hold a budget workshop in March. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

 

Committee Member Pierce stated Councilman Comer approves of the Eagle Scout Project of Ryan Michael, but wanted the Council to review this project as well. 

 

Mr. Michael stated he is trying to obtain the rank of Eagle Scout with Troop 8 of the Shenandoah Boy Scouts.  He intends to paint/seal the wooden play structures at Wig-Wam Village Playground and possibly the inside of the fence as well.  He noted one of the leaders may also repaint the totem pole too.  He intends to write up a full description of his proposed project and then present it to Council for any needed changes. 

 

Committee Member Pierce stated the Town has the stain and will also purchase the other needed supplies to complete this project, but Mr. Michael will supply all the labor. 

 

Council Members approved of the Eagle Scout Project and noted Mr. Michael would need to stay in close contact with Councilman Comer through the completion of the project.  It was noted Mr. Michael and anyone assisting him, would be required to sign a liability release form before beginning the project.  

 

A Motion was made by Councilman Pierce, seconded by Councilman Lowe, to authorize Ryan Michael to complete his Eagle Scout Project at Wig-Wam Village Playground by doing needed repairs and sealing and painting the wooden play structures, including the totem pole and fence. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

Scout Master Phil Secrist thanked Mayor Lucas and Council Members and noted Mr. Michael will need a letter from the Town stating he can pursue this plan for his Eagle Scout Project.  Mayor Lucas agreed to write this letter for Mr. Michael as soon as possible. 

 

Scout Master Secrist then reported the Boy Scouts would also like to obtain approval to cut some trees in the area of Big Gem Park, off of Seventh Street, that has been designated as the new Scout Park. 

 

Following a brief discussion, Council agreed to the cutting of the trees in the new Scout Park in Big Gem Park and the trees will be pre-marked by the Town.  Again, Council noted the Boy Scouts will need to stay in close contact with Councilman Comer throughout this project and anyone working on this project should sign the liability release forms prior to beginning the work. 

 

A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to authorize the Boy Scouts to cut pre-marked trees at Scout Park, located off of Seventh Street, in the Big Gem Park. 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins reported two (2) new businesses have opened in Town.  Aaron’s Auto Sales at 601 S. Third Street and Pittman Auto Group at 704 S. Third Street. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

There was nothing to report during this period. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

 

Committee Chairman Pierce indicated the deadline to return applications is February 7th, and thus far the Town has received 13 applications for the full-time general maintenance worker position and 6 applications for the part-time general maintenance worker position. 

 

He noted following the deadline, the Personnel Committee would review all applications and determine who to interview.  It is hoped the new employees can begin work in early spring. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

TOWN MANAGER’S REPORT

 

Town Manager Dovel reported the trees near the Rolanda Price residence is owned by the railroad.  The railroad has agreed to review this matter, but noted they normally do not cut trees unless they fall on the tracks.  The Town is not responsible for the trees.  However, the Town will clean out the drainage culvert. 

 

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report.  

 

FOR THE GOOD OF THE TOWN 

 

There was no one present to speak during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 7:31 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Comer.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                                         ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 
Town Council Actions 1-28-14 Regular Meeting Minutes 1-14-14

Town Council Actions

1-28-2014

 

  1. Received thank you cards from Jack Rinaca and the Shenandoah Lions Club for the Town’s assistance in collecting food for their Christmas Cheer Project.  This program to take food and gifts to the needy has been going on for 50 or so years now.
  2. Received a request from Choices Council on Domestic Violence for Page County.  This will be discussed at the budget workshop in March.
  3. Choices also provided their Annual Report detailing their work for their fiscal year of 2012/2013 and noted they provided safety and protection for battered women and their children.  Temporary shelter was provided for 63 women, and 69 children for a total of 3,828 bed nights during their fiscal year.  In addition to the shelter, they provided support and advocacy services for victims of domestic and sexual violence through sessions with 339 individuals.  Their hotline received 493 calls and they also assisted many people through the criminal justice system process.  Additionally, they provided presentations to students throughout the Page County Public School System to give children more tools to develop healthy relationships as they grow and learn.  More information may be obtained by calling 540-743-4414, emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or visit their website at www.choicesofpagecounty.org
  4. Reappointed Larry Dovel to the Town Planning Commission for a term ending in 2017.
  5. Reappointed Dorothy Pendley to the Town Planning Commission for a term ending in 2017.
  6. Appointed Nancy Boyer to the Town Planning Commission to fill the vacated term of Greg Vaughan.  Mrs. Boyer’s term is through 2017. 
  7. Heard the Town Planning Commission now only has one (1) vacancy.  Anyone interested should contact the Town Hall to submit their name for consideration.
  8. Heard the new water line has been installed along Shenandoah River Road and the company is now taking bids for contractors to make the connections at the homes.  The project is slated to be completed soon. 
  9. Heard there will be a Budget Workshop meeting at 6 p.m. on March 11, 2014, at the Town Hall. 
  10. Authorized Ron Michael to complete his Eagle Scout Project at the Wig-Wam Village Playground.  Mr. Michael will be sealing and painting the wooden play structure and possibly the interior of the fence. 
  11. Authorized the Boy Scouts removing some trees at Big Gem Park for their scout camp area (off of Seventh Street), contingent upon them only removing trees previously marked by the Town. 
  12. Heard two (2) new businesses have opened in Shenandoah:  Pittman Auto Group at 704 South Third Street (on 340 across from Mamma Mia), contact is Walter and Carolyn Pittman – phone 540-636-3392.  Also, Aaron’s Auto Sales at 601 South Third Street (on 340 across from Blue Ridge Bank), contact Aaron Dofflemyer – phone 540-652-3220.
  13. Heard a lot of people have applied for both the full-time and part-time General Maintenance Worker positions.  The deadline to apply is by 5 p.m. on February 7th.
  14. Heard the trees near the Rolanda Price residence is owned by the railroad.  The railroad has agreed to review this matter, but noted they normally do not cut trees unless they fall on the tracks.  The Town is not responsible for the trees.  However, the Town will clean out the drainage culvert. 

 

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 JANUARY 14, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, January 14, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                      

The meeting began with the Pledge of Allegiance.

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David M Hinkle; Charles Jenkins; I. Michael Lowe; and Richard Pierce.

Council Members absent were:  None.   

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.

Citizens present were:  Chad Hensley, Page County Technical Center Principal; Michael Bell, Shenandoah Elementary School Assistant Principal; Gary Taylor, Shenandoah Volunteer Fire Company President; John Robbins, President of Luray-Page Chamber of Commerce; Laura Belle Comer; Elby Comer; Lynn Fox; and Rolanda Price.  

Media Representatives:  Rebecca Armstrong, The Page News and Courier

RECEIVING OF VISITORS

Mayor Lucas presented the November 2013 Community Enhancement Award to Laura Belle Comer for recent improvements to her property at 613 Shenandoah Avenue.  He noted Mrs. Comer’s property is always well kept, but recently they have installed siding and other improvements making the property even nicer than ever before. 

Mrs. Comer accepted the plaque and noted her thanks to Mayor Lucas and Council Members for this recognition.  

Mayor Lucas then noted the December 2013 Community Enhancement Award went to Roger and Peggy Martin for the new siding, new roof, and other improvements to their property at 401 Sixth Street.  He noted the Martin’s were not able to accept the award in person and it will be delivered to them as soon as possible. 

Mayor Lucas indicated Shenandoah Machine Shop was given an appreciation of service award for their generous donation of time and material in making the extensions to the wall at the Veterans Park.  He noted their work, without charge to the Town, allowed for 64 more bricks to be displayed at the wall.  He noted the Town is very appreciative of their generosity on this project and he stated their award will be forwarded to them as soon as possible. 

It was also noted the Town Hall is keeping a waiting list for people who want to purchase a brick for future expansions at the Veterans Park. 

Mr. Dave White was not able to attend the meeting tonight, but will visit Council as soon as possible to explain his request to shoot some movie scenes in Shenandoah. 

John Robbins the President of the Luray-Page County Chamber of Commerce provided the following list of upcoming events and information: 

The Annual Guide to Page County is coming out soon in the Page News and Courier and they hope to have something from Shenandoah on the front cover; the Chamber is working to increase promotion of Page County and events throughout each Town on a National level.  This includes a new marketing campaign in national publications to increase tourist traffic, which provides an economic benefit to businesses located in the County. The Chamber works closely with businesses and offers many training sessions throughout the year to help business owners.  They are considering offering on-line courses in the future too.  The Chamber will assist local high school students by providing experience and critique through mock job interviews.  The tourist traffic increased at the Chamber in 2013 and included 18,908 walk-ins and 5,847 telephone calls.

In closing, he gave Mayor Lucas and Council Members an open invitation to attend the Chamber Board meetings, which are held the Third Wednesday of each month at 8 a.m. in Luray.  He stated Council should RSVP to the Chamber prior to attendance to ensure enough seating is available. 

Shenandoah Volunteer Fire Company President Gary Taylor requested Council consider increasing their donation to offset the cost of the water bill paid by the Fire Company.  He reported the fire company recently installed water conserving toilets to save as much water as possible, but their water bill for 2013 was $411.55. 

Mayor Lucas and Council Members noted the Town is restricted by loan requirements and cannot give water away.  Therefore, the Town has to bill everyone, including the fire company for water used.  However, Council agreed to consider increasing the donation as an offset for water bill expense in the budget workshops this year.  In order for both volunteer agencies to be treated equally, Council will also consider doing the same for the Rescue Squad too.

Mayor Lucas and Council Members noted their thanks to the Volunteer Fire Company and Rescue Squad for all the volunteer work they do in our community.

DECEMBER 10, 2013, PUBLIC HEARING AND REGULAR MEETING MINUTES:

A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to approve the Public Hearing Meeting Minutes held on December 10, 2013, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to approve the Regular Meeting Minutes held on December 10, 2013, as presented.

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

Several Council Members noted the total warrant amount seems higher than normal, but it has been awhile since the Council met to approve them.  Therefore, they really are not different than normal just a longer period of time between approvals.

Regarding other questions, Town Manager Dovel explained Town employees pay their own insurance premiums for extra insurances such as AFLAC, Colonial, etc.  He noted the money is taken from their paychecks and sent in on their behalf.    

There being no questions, a Motion was made by Vice Chairman Kite, seconded by Councilman        Pierce, to approve the bills, dated January 14, 2014, in the Combined Accounts Disbursements Warrants #32289 - #32363 in the amount of $196,781.66.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for January 14, 2014.   

The Treasurer’s Report indicated $25,000 was transferred from the General Fund into the Utility Fund.  Also, $5,000 in the General Fund Capital Improvements Checking Account is to pay the Northern Shenandoah Valley Regional Commission for assistance with the Comprehensive Plan updates.

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the January 14, 2014 Treasurer’s report in the amount of $1, 205, 995.62, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received the December 2013 Town Vehicle Gasoline Log for review.

Item # 2 – Mayor Lucas and Council Members received the December 2013 Police Report for review.

Item # 3 – Mayor Lucas read a notice from the Department of Environmental Quality regarding a permit which limits the air pollution for the proposed construction of two vertical lime kilns for the Carmeuse Lime and Stone facility in Frederick County.  Several meetings will be held and the public will have an opportunity to comment on this project. 

Item # 4 – Mayor Lucas and Council Members reported the Town has three (3) vacant Planning Commission seats.  Mrs. Pendley resigned due to her election as a County Board of Supervisor, Mr. Vaughan resigned due to his work schedule, and Ms. Perry resigned due to plans to relocate to an area outside of the Town limits.   

It was noted anyone interested in serving as a Planning Commissioner should contact the Town Hall for details. 

Item # 5 – A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to 

approve the Shenandoah Volunteer Fire Company Officers for the year of 2014, as follows:  President Gary Taylor; Vice President Jamie Harris; Secretary Roy Smith, Jr.; Treasurer David Huffman; Chaplain Timmy Kite; Chief K. L. Jenkins; Assistant Chief James Williams; Captain Dustin Lucas; First Lt. Lester Hensley; Second Lt. Brian Sherfey; Third Lt. Eric Painter; Chief Truck Driver Gary Taylor; EMS Officer Dustin Lucas; Chief Fire Warden Billy Foltz; and Wardens Bobby Comer, Sr.; John Jenkins; and Roy Smith, Jr.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 6 – Mayor Lucas and Council Members briefly discussed a proposed book containing a pictorial history of Shenandoah.  It was noted Arcadia Publishing has printed books on several nearby areas and are interested in a book on Shenandoah as well.  Council authorized moving forward with this proposed book and suggested several local residents that should be contacted to determine if they would be interested in being the author of this book.  This book will be done at no cost to the Town according to Arcadia Publishing, and could also be a fund raiser for a local organization or the Town. 

Item # 7 – Mayor Lucas read a memorandum from Town Manager Dovel requesting a salary increase for T. A. Pendleton, III, since he has worked for the Town for six (6) months. 

Town Manager Dovel explained Mr. Pendleton is doing an excellent job, obtained his CDL license, and is working on becoming licensed for his new duties as a wastewater treatment/water plant operator.   

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve a five percent (5%) salary increase for T. A. Pendleton, III, for successfully surpassing his six-month probationary period. 

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Following questions, Town Manager Dovel reported the well is back on line now.  He stated the leak was under the concrete floor and now they have installed a trap door for better access.  He noted the water tanks should be completely full by Friday and any low water pressure issues should subside then. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Comer reported a major problem of water freezing in Maryland Avenue between Tenth and Eleventh Streets.  He noted even just the water is a problem for motorists, but when it freezes in the roadway, it becomes a major issue.  

Chief Davis confirmed there have been several accidents along this section of road and were attributed to icy road conditions. 

Council Members noted the water does not drain properly along the side of the road in this area and then spills out into the street.  Freezing temperatures causes a huge amount of ice to freeze in this area.  It was noted the local Virginia Department of Transportation representatives have reviewed this matter, but failed to take action yet. 

Following the discussion, Mayor Lucas and Council Members agreed to write a letter to the Staunton District Office of VDOT and request an immediate correction to this drainage issue.

Vice Mayor Kite reported a lot of trash, gravel, and debris along the streets in Town and in the gutters.  He requested a work order to have this matter taken care of as soon as possible. 

Councilman Comer mentioned the owner has failed to take any action on the burned house at Third Street and Shenandoah Avenue.

Councilman Jenkins inquired why a section of Sixth Street remains closed?

Town Manager Dovel stated a water leak was repaired and vehicles would sink in the soft spot.  The matter will be taken care of as soon as possible.     

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Lowe)

Following questions, Chief Davis reported several parents have been warned about dropping off children in front of the school.  Tickets will be issued for repeat offenders, but the problem is getting better.

Councilman Comer requested Chief Davis review temporarily storing some equipment from the rescue squad. 

Chief Davis stated he should have some room available.   

Chief Davis then explained his department received funds from the sale of seized property.  He requested to use this $2,960.12 to purchase firearms, holsters, and ammunition for his department. He noted they would trade in their old firearms, which are 12 years old. 

A Motion was made by Councilman Lowe, seconded by Councilman Hinkle, to authorize trading in the used weapons and using $2, 960.12 of asset forfeiture funds to purchase new firearms, holsters, and ammunition for the police department. 

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Chief Davis then noted they are expecting a donation for the purchase of new bullet proof vests.  Following questions, he explained the vests have expiration dates and a few were replaced recently.  However, several others are in need of replacement.  He noted the material breaks down over time and they cannot wash the vests either, which is why they have expiration dates.

A Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to use donated funds to purchase bullet proof vests for the police department. 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Lowe)

 

Regarding insurance coverage for volunteer agencies, Chief Davis stated he thought the legislators had amended that proposed law and now volunteers were going to be exempt from coverage. 

PARKS & RECREATION

(Chairman Comer and Councilmen Lowe and Pierce)

Committee Chairman Comer reported the following Parks and Recreation News:  Veterans Park:  New bricks will be installed at Veterans Park within a week; Batting Cage:  the Shenandoah Recreation League is considering installing a different heating system at the batting cage and will obtain Town approval prior to any work being done.; Ballpark Lease:  Shenandoah Recreation League Members are still reviewing the draft lease agreement to allow for construction of a new building at the ballpark.  The Town is ready to move forward and gave initial approval for the proposed construction, paid the Town Attorney to draft a lease and are awaiting the Shenandoah Recreation League Members to finalize and approve the draft lease before setting a date for the required public hearing in this matter. 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Lowe)

Committee Chairman Pierce indicated there is a need for one full-time and one part-time public work department employees and the advertisements will be published soon. 

Council noted their agreement and stated having the new employees working by spring would help to assist with mowing and park maintenance too. 

 

POLICE REPORT

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 

TOWN MANAGER’S REPORT

 

Town Manager Dovel reported one of the sewer plant pumps was recently repaired and it cost over $3,000.  A second pump needs new seals and will also cost over $3,000 for this repair too.  He stated there are a total of 3 pumps, but only 2 run at the same time.

MAYOR’S REPORT  

 

Mayor Lucas stated he did not have anything further to report.  

 

FOR THE GOOD OF THE TOWN 

Page County Technical Center Principal Chad Hensley reported the center at Grove Hill has classes available for both students and adults.  They also run the pre-school program with 9 different classes in the building.  He noted their electrical program is at the Page County Middle School and their automotive program is at the old technical center building in Stanley.  Their Cosmetology Program has a 100 percent pass rate and other facilities are reviewing the Page County program for improvement to their own programs.  He invited Council to tour the facility and noted their thanks to Mayor Lucas for volunteering his time to be the very special guest for Cookies with Santa Program.

Councilman Comer inquired if the technical center had anyone sign up for the EMT training?

Mr. Hensley stated yes, they have 8 people taking the course now, but will be able to train 10 to 15 each class period. 

Shenandoah Elementary Assistant Principal Michael Bell reported the elementary school had a very successful winter program and is preparing for a school musical of Annie in February.  Also, the school will host a professional storyteller, who is returning to the school this year.  The fee for the storyteller is being paid with donated funds and they chose to come back to the Shenandoah Elementary due to the nice welcome they were given by staff and students when they were here previously.  He noted the elementary school thanked Mayor Lucas for being the guest speaker for their Veterans Day program.  He also noted thanks to Police Chief Davis for all the assistance at the school by increased visibility and suggestions to increase safety for the students and teachers in the building. 

Mayor Lucas and Council Members noted their appreciation for everything the school system does and also noted they appreciated the updates from Mr. Hensley and Mr. Bell. 

Rolanda Price reported a culvert that is almost full of debris on Long Avenue.  She noted this culvert is adjacent to her home and will cause flooding if it is not cleaned out soon.  She also noted a large tree is growing in this drainage ditch and is very close to her home as well.  She requested Council consider having the tree removed and cleaning out the culvert and drainage ditch as soon as possible.

Mayor Lucas and Council Members stated they would review this matter and determine what action is needed.    

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to adjourn the meeting at 8:21 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Lowe

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVED:                                                                         ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 

 
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