Town Council Actions 10/14/14 Regular Meeting 9/23/14 Special Use Request 9/23/14

Town Council Actions October 14, 2014

  1. Shenandoah Elementary School Principal Denise Atkins discussed traffic and safety concerns at the school.  She explained they have purchased several large signs and have extra personnel to assist with drop off and pick up of the children in the mornings and evenings.  She requested Council request VDOT to post a no parking sign at the intersection of Maryland Avenue and Third Street during the hours of 2:30 p.m. until 4:00 p.m.
  1. Gina Hilliard of the Chamber of Commerce stated the local radio station’s new owner would like to encourage people to buy locally grown foods.  Therefore, he is conducting public service announcements for local farmers.  Anyone selling local grown products should contact him.  Chamber President John Robbins is accepting your ideas to encourage motor coach buses to visit more areas of the County than just the caverns.  Tourism brings in 61.9 million currently and that number is on the rise.  1,600 tourists walked in the visitor’s center for information in September. The Mudtoberfest was very successful at 270 racers from throughout Virginia, Maryland, DC, and WVA.  There are plans for another one next year.  Upgrades to the website continue to be made and most of the time it comes up near the top of a google search.  Upcoming events include Business After Hours with United Way on October 16th at the Art Warehouse.  Also, the Annual Banquet will be held on November 6th at the Mimslyn and award nominations are being accepted for business and volunteer of the year.
  1. Re-appointed Craig Lancto to the Planning Commission for a term ending November 14, 2018.
  1. Re-appointed Frank Worley and Nancy Karnes to the Shenandoah Industrial Development Authority for terms ending November 13, 2018.
  1. Authorized $1,000 per year salary increase to Danny McAlister for successfully passing his Commercial Driver’s License.
  1. Authorized $1,000 per year salary increase to Trey Pendleton for successfully passing his Commercial Driver’s License.   
  1. Received the September 2014 Town Vehicle Gasoline Log for review.
  1. Choices of Page County requested additional funding for their agency, which provides assistance to women and families in need.  More information may be obtained by emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it or on their website at www.choicesofpagecounty.org
  1. Heard VML is hosting Regional Suppers to provide local government officials with important information pertaining to the 2015 General Assembly session.  The meeting is $35 each and there will be one in Harrisonburg on November 13th at 6 p.m. on the JMU campus.
  2. Received an invitation to spend a day shadowing a Page County public school student to learn how much education has changed over the years and how their schedule runs for a day.  This event is under the Take Your Legislator to School initiative.  More information may be obtained by calling the school board at 540-743-6533. 
  1. Received an invitation to attend a discussion with Small Business Administration Director, local officials, and business leaders on Monday, October 27th from 10 a.m. until Noon at the Chamber of Commerce.  Seating is limited and those desiring to attend should contact Page County Economic Development Director and Tourism Coordinator Stephanie Lillard at This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  1. Received an invitation to an informational fair on HUBZone and IT Professions on Tuesday, October 28th from 9 a.m. until Noon at the Stanley Fire Hall.
  1. Received an invitation to the Chamber’s 88th Annual Banquet on November 6th at the Mimslyn.  The dinner is $50 per person.  Business and Organization of the Year nominations are being accepted.  More information may be obtained calling the Chamber at 540-743-3915.
  1. Heard Autumn Ridge Apartment complex is having issues with Pocahontas Avenue, which is the unfinished street leading into their development.  This property was developed when it was located in the County and the developer did not finish the street to state specifications for maintenance.  The apartment owners would be responsible for finishing the street now in order for VDOT to take over maintenance of the roadway.
  1. Authorized sealed bids for the 1995 Crown Vic police vehicle, which is being replaced by another used vehicle.  Sheriff Thomas is giving the Town one of his used vehicles recently taken out of service to replace this spare vehicle for the Town.  Chief Davis noted the Crown Vic will not be advertised for sealed bids until the other vehicle is in service. 
  1. Heard the Community Picnic was successful with about 50 people in attendance.  The Shenandoah Heritage Center Members served hamburgers and hotdogs, which were donated by the Shenandoah Industrial Corporation.  The groups are planning to have this be an annual event to bring together the citizens of Shenandoah.
  1. Heard T. A. and Trey Pendleton have done an excellent job of painting old Town vehicles and will also paint the police car being donated by the Sheriff’s Department.  Town Manager Dovel stated they have also changed the oil in the vehicles and prepared everything for the winter months.    
  1. Received the September 2014 Police Report for review.
  1. Heard the contractors have started the paving work at Forest Knolls Subdivision and the work should be completed by the end of the month.  It was noted the bank previously paid to take care of erosion and sediment control problems in the subdivision.
  1. Approved $175 to purchase patriotic medallions to hand out to Veterans at the Annual Veterans Service on Sunday, November 9th at 3:00 p.m. at Veterans Park on Virginia Avenue.  There will be musical entertainment during this event, which is hosted by Mayor Lucas.  Everyone is invited to come out and say thank you to Veterans!  (Mike Uram donated $125 to help defray the cost of the medallions.)  
  1. Parks and Recreation News:   The new walls have been erected at Veterans Park and brick orders are being accepted at Town Hall until the wall is full.  The bricks are $50 each and the new addition will hold 160 bricks.

    MINUTES

    TOWN COUNCIL

    TOWN OF SHENANDOAH

    REGULAR MEETING

     SEPTEMBER 23, 2014

    CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, September 23, 2014, at 7:16 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                     

    The Pledge of Allegiance was held at the previous public hearing. 

    ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

    Council Members absent were:  None.  

    Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

    Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Lynn Fox; Craig Lancto; Frank Worley; Nancy Boyer; Matt Yoder; James “Tony” Williams; Bonnie Andrews; and Mike Uram.

    Media Representatives:  None. 

    RECEIVING OF VISITORS

    Mayor Lucas reported Shenandoah Elementary School Principal Denise Atkins was on the agenda to discuss traffic safety concerns at the school, but she was unable to attend the meeting due to illness.

    Chief Davis stated he has worked with Principal Atkins and many of the issues have been resolved.  He noted Principal Atkins may have found solutions to the other issues too, but some still need to be implemented and she will discuss those with Council at a later time.

    Matt Yoder addressed Council regarding his company purchasing the unsold lots in the Forest Knolls Subdivision.  He noted the closing was delayed due to some legal issues the previous owner encountered, but everything has been finalized now and the purchase was completed just this week.  He explained the closing delay also delayed the completion of the paving of the streets.  However, he noted the paving is back on schedule and should be done by October of 2014.  He noted the Virginia Department of Transportation (VDOT) requires a 3 month wait period after the paving is complete prior to their acceptance of the streets into their system.  He reported VDOT also requires he post a bond for one year to ensure there are no other problems with the streets.  Following the 3 month wait period, VDOT will decide whether or not they will accept the streets into their system for maintenance.  He stated they hope to begin construction within the near future in the subdivision, as soon as VDOT accepts the streets.  He explained along with the paving work to be completed, they are working to finish up the punch list provided by VDOT in order for everything to move along quickly. He requested the Town continue to provide snow removal services, for a fee, until VDOT accepts the streets for maintenance.  He also requested the Town assist with moving along the process to allow construction while they are awaiting final approval from VDOT.

    Mayor Lucas and Council Members stated they are anxious for the paving to begin and for the end result being the streets are accepted by VDOT for maintenance.  They noted they would allow the Town to continue snow removal services, for a fee, until VDOT takes over the streets.  They also noted they would assist in all ways possible to ensure the permitting process is moved along as quickly as possible to allow for construction to begin once VDOT accepts the streets.  

    Councilman Comer cautioned Mr. Yoder to pay close attention to the VDOT punch list to ensure he does not experience delays related to small VDOT requirements, even after the major street paving is completed and approved.

    Mr. Yoder stated he appreciated that word of advice and noted his contractor agreed they will not receive any money from him until everything is completed and approved by VDOT, including the items on the punch list.

    Following questions, Assistant Town Manager Roudabush explained the Town Code prohibits the Town from approving permits for construction on private streets.  However, she noted Mr. Yoder could apply and submit the necessary paperwork and the Town and County could move along with approvals, contingent upon VDOT accepting the streets into their system.  Having permits approved subject to VDOT accepting the streets, would allow for construction to begin immediately once VDOT took the streets in, thereby making them public.

    Mayor Lucas and Council Members reiterated they were very pleased to hear someone new has purchased the Forest Knolls Subdivision and is beginning the process to have the streets completed, approved, and accepted by VDOT.

    SEPTEMBER 9, 2014 REGULAR MEETING MINUTES:

    A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the Regular Meeting Minutes held on September 9, 2014, as presented.

    Members Vote was as follows:

    YEA:    Vice Mayor Kite                                           NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    APPROVAL OF BILLS:

    Mayor Lucas inquired how long the recently purchased hand towels last at the shop?

    Town Manager Dovel stated the purchase includes hand towels used in the restrooms at the Town Maintenance Shop, Sewer Plant, River Park, Town Hall, and the Computer Center.  He stated each order normally last a few months. 

    There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated September 23, 2014, in the Combined Accounts Disbursement Warrants #33047 - #33070 in the amount of $36,038.28.

    Members Roll Call Vote was as follows:

    YEA:    Vice Mayor Kite                                           NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for September 23, 2014.  

    A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the September 23, 2014 Treasurer’s report in the amount of $1,155,402.11, as read.

    Members Vote was as follows:

     YEA:    Vice Mayor Kite                                          NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    CORRESPONDENCE

    Item # 1 – Mayor Lucas announced the Virginia Municipal League (VML) is sponsoring an essay contest for 7th Grade students.  The essay topic is “If I were Mayor”, and he will provide this information to teachers at the Page County Middle School to determine if these students are interested in submitting an essay to VML for this contest.

    Item # 2 – Mayor Lucas and Council Members reviewed a proposal for Municode to host the Town Code on its website and to provide a searchable database for past codes, as well.  This expense was put in the Town Budget this fiscal year.  They will also keep the Town Code up to date on line.  This will allow the public to look up the Town Code on line and search it too.  There will be a link on the Town’s website directing citizens to the location of the Town Code.

    A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to authorize $700 per year to Municode to host the Town Code on-line and provide a Code Bank of older ordinances, as presented.

    Members Roll Call Vote was as follows:

     YEA:    Vice Mayor Kite                                          NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    Item # 3 – Mayor Lucas and Council reviewed information regarding a public hearing on October 8, 2014 at Blue Ridge Community College to give citizens input on the revised Fiscal Year 2015-2020 Six-Year Improvement Program.  There will be a special public officials briefing from 5 p.m. until 6 p.m., with the open house beginning at 5:30 p.m. followed by the public hearing at 6:30 p.m.  The meetings will take place in the Plecker Center at the college.

    Item # 4 – Received information from Grace House who will celebrate National Recovery Month with free hot dogs, chips, and soft drinks on September 27th from 1 p.m. until 4 p.m. at the Art Warehouse in Luray.  Everyone was invited to attend this free event.  More information may be obtained by calling 540-652-8926 or emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it

    Item # 5 - Mayor and Council Members received an invitation to the Grove Hill Preschool Academy for a tour and discussion on their program.  This event takes place on September 30th at 10 a.m. at the school.  Anyone attending must RSVP to the school by September 25th.

    Item # 6 – Mayor Lucas reported the Shenandoah Volunteer Fire Company is selling reflective address markers for $15 each.  These signs are required under the Code and assist emergency service personnel with finding your home in the event of an emergency.  Emergency services often find it difficult to locate the correct location, especially at night, if the reflective house numbers are not displayed.  Forms are available at Town Hall, the Post Office, or by contacting the fire company at 540-652-8888 or Billy Foltz at 540-652-6180.

    Item # 7 – Mayor Lucas reported the Shenandoah Community Picnic has been scheduled for October 5th from 2 p.m. until 5 p.m. at the Big Gem Park Shelter. He explained all citizens of Shenandoah are invited to this community picnic where music and games will be provided along with meat and drinks.  Everyone is asked to bring a covered dish to the event to enjoy the park and dedicate the new shelter.  The Shenandoah Industrial Corporation is purchasing the meat and drinks and the Shenandoah Heritage Center will serve the food.  Everyone should RSVP to Dave Hinkle at 540-421-4077 or 540-652-8263 in order for the group to have enough meat and drinks available for everyone attending.   

    Councilman Hinkle presented everyone with a copy of an email he recently received.  He explained he had previously contacted Page County Recreation Director Tony Painter to determine if the County could offer assistance with the games at this community picnic.  Mr. Painter explained Sunday is his day off, but agreed to try and find volunteers who would assist.

    Councilman Hinkle noted since the Page County Recreation Department conducts most, if not all, of its activities outside of Shenandoah, he thought the citizens in Shenandoah could benefit a little from the work of this department and he explained this to Mr. Painter.   

    Following his discussion with Mr. Painter, Councilman Hinkle explained he did not receive a personal response from the County.

    However, the Town Manager and Assistant Town Manager received an email from the County Administrator showing where Mr. Painter had contacted County Administrator Mark Lauzier for advice on how he should handle the request from “a gentleman by the name of Dave Hinkle from Shenandoah” to provide recreational assistance on a Sunday.  The County Administrator’s email response to Mr. Painter was copied to the Shenandoah Town Manager and Assistant Town Manager indicating the County would not be able to assist with the event in Shenandoah and Councilman Hinkle would receive the explanation from the Town Manager or Assistant Town Manager of Shenandoah by copy of this email.

    Councilman Hinkle stated he felt insulted that neither Mr. Painter or Mr. Lauzier could contact him directly to inform him of the decision that the County would not be able to assist with this event in Shenandoah.  He did not feel this matter was handled appropriately at all by the County.  Furthermore, he noted he felt this was another indication of why Shenandoah area citizens often feel neglected by Page County.

    Several Council Members noted their agreement the County did not handle this response appropriately and agreed things like this is why Shenandoah does not feel “a part” of Page County.

    Item # 8 - Heard October is Domestic and Sexual Violence Awareness Month and CHOICES of Page County provided a newsletter from their organization.  Their 24 hour Hotline is 540-743-4414, where citizens may call for free and confidential information.  CHOICES needs volunteers to drive people to Wal-mart, DMV, or the Harrisonburg Social Security Office.  They also need volunteers in their offices.

    CHOICES is holding an Outdoor Benefit Concert featuring CMG Records Recording Artist Jeremy Satubus on October 10th at the Luray VFW.  Gates open at 5 p.m. with the concert at 7 p.m.  Tickets are $10 and benefit CHOICES.  Tickets may be purchased online at ChoicesofPageCounty.org and also are sold at Luray Page County Chamber of Commerce; Luray Copy Service; and Hunt & Peck in Luray.

    Item # 9 - Mayor Lucas read the following Proclamation for the 21st National Public Lands Day:

    P R O C L A M A T I O N

    Whereas:                     America’s system of public lands includes parks, unique landscapes, forests, wildlife refuges, historic trails, natural streams and wetlands, nature centers, community gardens and other landmarks throughout the nation that individually and collectively represent our shared irreplaceable national resources; and

    Whereas:                     Public lands provide locally accessible natural and cultural resources for environmental learning, wildlife appreciation and recreation; and

    Whereas:                     Public lands promote civic ideals that include shared stewardship and recognition of public ownership; and

    Whereas:                     Shared stewardship requires the goodwill, cooperation and active support of citizens, community, local and state officials, business leaders, youth and adults; and

    Whereas:                     Recreation opportunities offered by public lands help families and individuals lead an active lifestyle and reduce the incidence of childhood obesity; and

    Whereas:                     Land conservation efforts improve access to public lands for urban residents and work to break down the barriers that prevent Americans from actively utilizing their public lands; and

    Whereas:                     A collaboration among state and local residents, land managers and community leaders improves the condition of publicly held lands for the greater enjoyment and enrichment of all Americans; and

    Whereas:                     National Public Lands Dayis the nation’s largest, single-day volunteer effort for public lands and is coordinated by the National Environmental Education Foundation.  City Park systems throughout the nation join with federal agencies such as The Bureau of Land Management, Department of Defense, Environmental Protection Agency, National Park Service, U.S. Army Corps of Engineers, U.S. Fish & Wildlife Service and U.S. Forest Service to deliver an annually anticipated celebration for local participation on publicly held lands in Shenandoah.

    NOW, THEREFORE, I,Clinton O.Lucas, Jr., Mayorof the City ofShenandoah, do hereby proclaim Saturday, September 27, 2014 as the 21st National Public Lands Day and call upon the people of Shenandoah to recognize and participate in this special observance.

    A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to adopt the Proclamation recognizing September 27, 2014 as the 21st National Public Lands Day, calling upon the citizens of Shenandoah to recognize and participate in this special observance.

    Members Vote was as follows:

     YEA:    Vice Mayor Kite                                          NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    Item # 10 - Mayor and Council received an invitation from Congressman Goodlatte for a dutch treat luncheon on October 2nd at 11:30 a.m. at the Gathering Grounds Café in Luray.  Anyone planning to attend should RSVP by September 26th.  Mayor Lucas stated Congressman Goodlatte was instrumental in helping to have WHSV TV3 to be the local station again for Comcast customers.

    Item # 11 – Mayor Lucas thanked the Shenandoah Heritage Center for the Car Show and Family Fun Day at the Speedway on September 20th.  He noted the following upcoming events:  Upcoming Events as follows:  Night of Thrills at Shenandoah Speedway – Friday, September 26th; Regular Racing at Shenandoah Speedway – Saturday, September 27th; JMU River Festival – Sunday, September 28th; Page County Grown Century Bicycle Ride – Saturday, October 11th.

    COMMITTEE REPORTS

    WATER & SEWER

    (Chairman Kite and Councilmen Comer and Jenkins)

    Vice Mayor Kite reported a possible water leak near where Luci’s Café was located.

    STREETS & PUBLIC PROPERTY

    (Chairman Kite and Councilmen Comer and Hinkle)

    Councilman Comer inquired about the status for the plaque at the elementary school?

    It was discussed the school may pay for this plaque, if it can be determined if the school is the oldest continuously operating school in the Commonwealth of Virginia.

    Councilman Pierce indicated it appears there are older schools, but none still in operation, at the same location, within the state.  However, more research may have to be conducted before we can claim this status for the Shenandoah Elementary School site. 

    Chief Davis will provide the principal with the information collected thus far.

    Councilman Pierce stated a letter is being sent to the apartment building owner on Second Street to clean up the debris left outside by a tenant.  

    Councilman Hinkle stated a large tree is down on the property where the house burned at the intersection of Shenandoah Avenue and Third Street.  It was noted this tree is on the right-of-way and someone may want it for firewood.

    POLICE, SAFETY, & JUDICIAL

    (Chairman Kite and Councilmen Hinkle and Vacant)

    There was nothing to report during this period.

    TAXATION & FINANCE

    (Chairman Pierce and Councilmen Kite and Vacant)

    Committee Chairman Pierce stated a review of the budget indicated about one-third of the office supply funds has been used already.  However, he noted part of this expense was for the magnetic signs for use on vehicles during parades and other items.  Also, he noted supplies were purchased for computer center.  He explained the computer center supply costs are recouped in revenue for the center.

    PARKS & RECREATION

    (Chairman Comer and Councilmen Pierce and Vacant)

    Committee Chairman Comer reported the following Parks and Recreation News:   a walk-thru gate was installed at Big Gem Park to allow for easier access to the walking trails in this area.  Walking trails were cleared out more at Big Gem Park.

    Council then briefly discussed the charges for rental of the new shelter and other park facilities in the Town.  Council compared the different fees nearby localities charge for their shelters.  

    Following a brief discussion, a Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to set the rate at $25 per rental of the new picnic shelter at Big Gem Park.

    Members Vote was as follows:

     YEA:    Vice Mayor Kite                                          NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

     

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    It was noted the Big Gem Park and the River Park gazebo rental rate was previously set at $25, as well.

    INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

    (Chairman Jenkins and Councilmen Comer and Pierce)

    There was nothing to report during this period.

    COMMUNITY SERVICE

    (Chairman Kite and Councilmen Jenkins and Pierce)

    Councilman Hinkle stated Shenk’s Services may be nominated in the future for a second business Community Enhancement Award for improvements to their parking lot.  He noted they replaced a retaining wall, added some new signage and plants, along with their greenhouse.

    PERSONNEL

    (Chairman Pierce and Councilmen Hinkle and Vacant)

    There was nothing to report during this period.

    POLICE REPORT

    There was nothing further to report during this period.

    UNFINISHED BUSINESS

    There was nothing to report during this period.

    NEW BUSINESS

    There was nothing to report during this period.

    TOWN MANAGER’S REPORT 

    There was nothing further to report during this period.

    MAYOR’S REPORT

    There was nothing further to report during this period.

    FOR THE GOOD OF THE TOWN 

    Dorothy Pendley requested the Town trim the weeds at the intersections of Virginia Avenue and Fourth Street; Pennsylvania Avenue and Fourth Street; and the median in front of the Caviness house on Fourth Street.

    Mayor Lucas noted the Virginia Department of Transportation normally trims along the roadways, but often stop just outside the Town limits.  

    ADJOURN

    There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 8:30 p.m.

    Members Vote was as follows:

    YEA:    Vice Mayor Kite                                           NAY:  None.

                  Councilman Comer

                  Councilman Hinkle

                  Councilman Jenkins

                  Councilman Pierce

    ABSTAIN:  Mayor Lucas.

    ABSENT:    None.

    VOTE:        Unanimous in favor of motion with one Council seat vacant.

    APPROVED:                                                              ATTESTED:

    _________________________                                  _______________________

    Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

MINUTES

TOWN COUNCIL

PLANNING COMMISSION

TOWN OF SHENANDOAH

JOINT PUBLIC HEARING

                                                                                                    SPECIAL USE PERMIT REQUEST

SEPTEMBER 23, 2014

The Shenandoah Town Council and the Shenandoah Planning Commission held a joint public hearing on Tuesday, September 23, 2014, beginning at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

The meeting began with the Pledge of Allegiance.

ATTENDANCE:   Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David M Hinkle; Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.    (Note:  The Town Council has one vacant seat and it will be filled at a special election in November 2014.)

Planning Commission Members Present:  Chairman I. Michael Lowe; Vice Chair Nancy Boyer; Commissioners Larry Dovel; Craig Lancto; Dorothy Pendley; Richard Pierce; and James “Tony” Williams, Jr.

Planning Commission Members Absent:  None. 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police.

Citizens present were:  Frank Worley; Bonnie Andrews; Randy Shifflett; Lynn Fox; Matt Yoder; Mike Uram; and Elizabeth Lafkin.

Media Representatives:  None. 

CALL TO ORDER:  Mayor Lucas opened the Public Hearing at 7:00 p.m.  He stated a quorum of the Planning Commission and Town Council are present. He noted the purpose of the Joint Public Hearing is for a special use permit request of David Henderson (property owner) and Elizabeth Lafkin (property occupant) for a home offfice on property located at 382 Trenton Avenue, tax map number 102A6-(1)-74 9.  He noted if approved, this special use permit would allow for a home office on this property, pursuant to Town Code Section 60-67, (c), (5), pursuant to Section 50-112.

Lafkin Special Use Permit Request:  Mayor Lucas asked if there was anyone present to speak for the special use permit request of Elizabeth Lafkin?

There was no one present to speak for the request at 7 p.m.  (Clerk’s Note:  Business owner Elizabeth Lafkin arrived at 7:05 p.m. and spoke later in the meeting for this request.

Mayor Lucas asked if there was anyone present to speak against the special use permit request of Elizabeth Lafkin?

Randolph Shifflett stated he owns the house at 384 Trenton Avenue and does not want a business beside his home, as he felt it would decrease the value of his property.

Mayor Lucas noted the Town has been told Mrs. Lafkin’s home office will not have any clients coming to the home, as it would be an office for her to do paperwork only.

Mr. Shifflett stated he did not understand the requirements for a special use permit and business license, if that were the only purpose at this location.  He noted once a person obtains the approval to operate, it would be difficult to shut the business down later if it caused any disruptions in the neighborhood.  He explained he does paperwork for his business from his home (in Elkton), but did not have to obtain a license for the home office.  He just did not understand why Mrs. Lafkin needed a license to do paperwork from her home.

Mayor Lucas noted the business would be operating under a special use permit and if there were any violations, it could be reviewed and/or revoked in the future.

Councilman Comer inquired if Mr. Shifflett’s home was used for his business paperwork?

Mr. Shifflett stated yes, and he did not understand why Mrs. Lafkin wanted a special use permit for a home office.

Councilman Jenkins explained in the Town of Shenandoah, everyone is required to obtain a license for a home office.  He noted this is a current requirement, even when no traffic will come to the home at all.

Vice Mayor Kite explained there are many businesses in Town who were required to obtain a special use permit, but do not have any traffic coming to their homes at all.  He noted currently the Town Code requires a special use permit to operate any type of business out of your home.

Councilman Hinkle stated the special use permit would be specific for this business only and could not be changed to another type of business without further approvals.  He also noted the special use permit is not transferrable to another person or location either.

Elizabeth Lafkin then spoke regarding her request.  She noted her business is properly licensed with the Virginia Employment Commission, the IRS, and for State Taxes since 2012.  She explained her business is a cleaning service and no clients come to the home.  The business employees people in Harrisonburg and Augusta County, with each location having a supervisor in charge.  The employees “clock in” over the telephone by technology that identifies their location and time.  If the special use permit is approved, she stated only business paperwork, payroll, and on-line marketing will be conducted from her home office.

Following questions by Planning Commission and Council Members, Mrs. Lafkin explained cleaning products are purchased locally where the cleaning takes place and no stock or goods would be stored at her residence.

Therefore, Mayor Lucas then asked if there were any questions or comments from the Town Council or Planning Commission?

Planning Commissioner Pendley stated it appears the home office would not have any adverse impacts on the neighborhood and therefore, she does not object to it.   

There being no further questions or comments, Mayor Lucas ask for a motion to close the Public Hearing on this request.

A Motion was then made by Councilman Jenkins, seconded by Councilman Pierce, to close the Public Hearing at 7:12 p.m.

Members vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one seat vacant.

Mayor Lucas asked if the Planning Commission wanted to discuss this request and make a recommendation to Council, or if they needed more time for review?

Planning Commission Chairman Lowe stated he believes they are prepared to make a recommendation on this special use permit request.  

A Motion was made by Planning Commission Vice Chair Boyer, seconded by Commissioner Williams, to recommend approval of the special use permit request of Elizabeth Lafkin for a home occupation (office) on property located at 382 Trenton Avenue, identified by tax map number 102A6-(1)-74 9, as presented.

Planning Commission Members vote was as follows:

YEA:  Chairman Lowe                                               NAY:  None.

            Vice Chairman Boyer

            Commissioner Dovel

            Commissioner Lancto

            Commissioner Pendley

            Commissioner Pierce

            Commissioner Williams

ABSTAIN:  None.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was then made by Vice Mayor Kite, seconded by Councilman Comer, to concur with the Planning Commission’s recommendation and approve the special use permit request of Elizabeth Lafkin for a home occupation (office) on property located at 382 Trenton Avenue, identified by tax map number 102A6-(1)-74 9, as presented.

Members vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one seat vacant.

 

ADJOURNMENT:  There being no further business, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 7:15 p.m.

 

Members vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one seat vacant.

 

APPROVED:                                                                          ATTESTED:

__________________________                                            _______________________

Clinton O. Lucas, Jr., Mayor                                                  Juanita Roudabush, Clerk

 
Town Council Actions 9/23/14 & Minutes 9/9/14

Town Council Actions 9/23/14

Following a joint public hearing with the Planning Commission and Town Council, a special use permit was approved for Elizabeth Lafkin for a home office at her residence on Trenton Avenue.  Mrs. Lafkin operates a cleaning service, but no clients come to the home.

Matt Yoder stated his company has purchased Forest Knolls Subdivision and plan to have the paving work completed by October 2014.  He noted VDOT requires a 3 month wait period along with a bond for one year to ensure there are no other problems with the streets.  Following the 3 month wait period, VDOT will decide whether or not they will accept the streets into their system for maintenance.  The new owners hope to begin construction within the near future in the subdivision, as soon as VDOT accepts the streets.  The Town will continue to provide snow removal services for a fee to the new owners, until VDOT accepts the streets for maintenance.

Shenandoah Elementary School Principal Denise Atkins will attend an upcoming Council meeting to discuss traffic and safety concerns at the school.  Chief Davis noted he has worked with Principal Atkins and many of the issues have been resolved.  He noted Principal Atkins may have found solutions to the other issues too, but some still need to be implemented. 

Mayor Lucas announced the Virginia Municipal League is sponsoring an essay contest for 7th Grade students.  The essay topic is “If I were Mayor”, and he will provide this information to teachers at the Page County Middle School. 

Authorized $700 per year for Municode to host the Town Code on its website and to provide a searchable database for past codes, as well.  They will also keep the Town Code up to date on line.  This will allow the public to look up the Town Code on line and search it too.  There will be a link on the Town’s website directing citizens to the location of the Town Code.

Heard VDOT will hold a public hearing on October 8, 2014 at Blue Ridge Community College to give citizens input on the revised Fiscal Year 2015-2020 Six-Year Improvement Program.  There will be a special public officials briefing from 5 p.m. until 6 p.m. with the open house beginning at 5:30 p.m. followed by the public hearing at 6:30 p.m.  The meetings will take place in the Plecker Center at the college.

Heard Grace House will celebrate National Recovery Month with free hot dogs, chips, and soft drinks on September 27th from 1 p.m. until 4 p.m. at the Art Warehouse in Luray.  Everyone was invited to attend this free event.  More information may be obtained by calling 540-652-8926 or emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Mayor and Council Members received an invitation to the Grove Hill Preschool Academy for a tour and discussion on their program.  This event takes place on September 30th at 10 a.m. at the school in Grove Hill.  Anyone attending must RSVP to the school by September 25th.

 Heard the Shenandoah Volunteer Fire Company is selling reflective address markers for $15 each.  These signs are required under the Code and assist emergency service personnel with finding your home in the event of an emergency.  Emergency services often find it difficult to locate the correct location if the reflective addresses are not displayed.  Forms are available at Town Hall or by contacting the fire company at 540-652-8888 or Billy Foltz at 540-652-6180.

The Shenandoah Community Picnic has been scheduled for October 5th from 2 p.m. until 5 p.m. at Big Gem Park Shelter.  All citizens of Shenandoah are invited to this community picnic where music and games will be provided along with meat and drinks.  Everyone is asked to bring a covered dish to the event to enjoy the park and dedicate the new shelter.  The Shenandoah Industrial Corporation is purchasing the meat and drinks and the Shenandoah Heritage Center will serve the food.  Please RSVP to Dave Hinkle at 540-421-4077 or 540-652-8263 in order for the group to have enough meat and drinks available for everyone attending.    

 Heard October is Domestic and Sexual Violence Awareness Month and CHOICES of Page County provided a newsletter from their organization.  Their 24 hour Hotline is 540-743-4414, where citizens may call for free and confidential information.  CHOICES needs volunteers to drive people to Wal-mart, DMV, or the Harrisonburg Social Security Office.  They also need volunteers in their offices.

CHOICES is holding an Outdoor Benefit Concert featuring CMG Records Recording Artist Jeremy Satubus on October 10th at the Luray VFW.  Gates open at 5 p.m. with the concert at 7 p.m.  Tickets are $10 and benefit CHOICES.  Tickets may be purchased online at ChoicesofPageCounty.org and also are sold at Luray Page County Chamber of Commerce; Luray Copy Service; and Hunt & Peck in Luray.

Adopted a Proclamation recognizing September 27, 2014 as the 21st National Public Lands Day, calling upon the citizens of Shenandoah to recognize and participate in this special observance.

Mayor and Council received an invitation from Congressman Goodlatte for a dutch treat luncheon on October 2nd at 11:30 a.m. at the Gathering Grounds Café in Luray.  RSVP by September 26th.  

Work Orders:  water leak near the Floral Expressions on Quincy Avenue; weed eat the banks at the intersection of Virginia Avenue and Fourth Street and Pennsylvania Avenue and Fourth Street.  

Heard the Shenandoah Elementary School may pay for the plaque to be placed on the building recognizing this location as the oldest, continuously operating school in the Commonwealth of Virginia. It was noted there were older schools in the state, but they are no longer in operation at the same location.

Parks and Recreation News:  a walk-thru gate was installed at Big Gem Park to allow for easier access to the walking trails in this area.  Walking trail were cleared out more at Big Gem Park.  Council agreed to set $25 for the rental fee of the new shelter at Big Gem Park.

Requested a letter be written to owners of 404 Second Street and request old furniture and junk be removed that is piled beside the building.

Upcoming Events as follows: 

Night of Thrills at Shenandoah Speedway – Friday, September 26th

Regular Racing at Shenandoah Speedway – Saturday, September 27th

JMU River Festival – Sunday, September 28th

Page County Grown Century Bicycle Ride – Saturday, October 11th

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 SEPTEMBER 9, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, September 9, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  David Hinkle.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:  House of Delegate Member C. Todd Gilbert; Fifth District Board of Supervisor Dorothy Pendley; Lynn Fox; Craig Lancto; Dolores Lackovitch; Barbara Mozisek; and Mike Uram. 

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

Delegate Gilbert stated he was present to hear of issues and extra expenses associated with police departments implementing new legislation regarding the transport of mental health patients. 

 

Chief Davis stated he appreciated the legislators upgrading the laws to assist people needing mental health evaluations, and noted upgrades were very much needed.  However, he explained this new legislation is now putting a financial burden on the police department and causing issues with security of the community when officers have to be out of Town for periods of up to 8 hours at a time in some cases, while transporting a person in need of mental health care.  He stated recently his department was called upon to transport a female citizen in need of evaluation for mental healthcare.  This required two (2) officers to transport her, while a third officer had to be called in to provide police protection and services to the Town, while the other officers were out of Town for an extended period of time on this transport.  He explained with limited budgets and only five (5) full-time officers on staff, trying to maintain 24 hour police protection is sometimes difficult.  However, these new regulations are causing a huge burden on his department and making it very difficult to maintain the level of protection and service the community is accustomed to.  Additionally, the new regulations are causing a financial burden on his department having to pay overtime or purchase special equipment for long transports.  He estimated it would add a minimum of $3,186 in expenses to his department each year.  He suggested the regulations be reviewed and possibly amended to have the police officers duty end when the patient is at a hospital or jail and awaiting transfer to another hospital facility.  He stated previously the jail and/or hospital facilities would relieve the officer of duty once a patient was brought to their facility.  He explained on a different transport, an officer had to sit outside of the padded room at Page Memorial Hospital for hours until a bed could be found for the patient at another facility in the state.  He also requested the legislators review the requirement of when an officer is in route to a facility, they cannot be changed and told to go to another facility.         

Chief Davis agreed and reiterated changes in the laws were definitely needed, but now his small police department is left to deal with the manpower shortage and unintended financial burdens to enforce these new laws. 

 

Delegate Gilbert explained originally the legislation contained a 24 hour hold or evaluation time and this was cut to an 8 hour hold.  He stated the legislation was brought up by a state senator who experienced the need for new regulations firsthand when his own mentally ill son attacked him and then committed suicide.  The legislation still provides for patient rights while making it more difficult for people needing treatment to walk away from a facility without getting the care they need.  He stated unfortunately this has put a financial burden on police departments across the state.  He stated sometimes dealing with a mentally ill person is sometimes the greatest threat to a community, at that time. 

 

Chief Davis agreed and reiterated changes in the laws were definitely needed, but now his small police department is left to deal with the manpower shortage and unintended financial burdens to enforce these new laws. 

 

Councilman Comer inquired if insurance companies could be billed for the service the police are providing?  He noted the rescue squad is billing insurance companies for transporting patients who are in accidents or in need of medical care, and perhaps the Town should be allowed to bill the insurance company for transport of someone in need of mental healthcare. 

 

Mayor Lucas suggested the legislators consider an alternate transportation provider for people needing mental healthcare. 

 

Councilman Pierce inquired if the Town has a female officer on call that could transport females in need of mental health evaluations?

 

Chief Davis stated no, currently, there are no female officers available.

 

Following a brief discussion, Chief Davis agreed to gather additional information to report to Delegate Gilbert on the different hospital policies, as well as the different community service board policies.  Delegate Gilbert stated he will research the matter and report back to the Town with suggestions on ways the issues may be addressed now or in the future.  

 

Daughter of the American Revolution Member Dolores Lackovitch addressed Council to request they adopt a Proclamation recognizing September 17 - 23, 2014 as Constitution Week.  She noted the Constitution of the United States was written in 1787 and is as viable today as when originally adopted.  This document protects our rights to free speech, to bear arms, to have a stable government responsible to the people of the United States of America.  She explained our forefathers carefully studied many things before they drew up the blueprint for a free and prosperous nation.  She explained the United States Constitution is still our greatest treasure and every U.S. citizen should claim it, honor it, and protect it.  She noted the Daughters of the American Revolution request the Mayor and Town Council do their part to remind citizens of the importance of the United States Constitution. 

 

Mayor Lucas read the Proclamation as follows: 

 

TOWN OF SHENANDOAH PROCLAMATION

Constitution Week 2014

 

WHEREAS, September 17, 2014 marks the two hundred and twenty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and

 

WHEREAS, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and

 

WHEREAS, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and

 

WHEREAS, public law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week;

 

NOW, THEREFORE, I, Clinton O. Lucas, Jr., the Mayor of the Town of  Shenandoah, Commonwealth of Virginia,  do hereby proclaim September 17 through 23, 2014 as:

 

CONSTITUTION WEEK  In the Town of  Shenandoah, and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787.

 

IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the Town of Shenandoah on this ninth day of September in the year of our Lord two thousand fourteen and of the Independence of the United States of America the two hundred and thirty eighth and of the Commonwealth of Virginia the four hundred and seventh.

 

A Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to adopt the Proclamation recognizing September 17 - 23, 2014 as Constitution Week, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

AUGUST 26, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on August 26, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Councilman Jenkins inquired about the invoice at Tractor Supply on warrant number 33040?

 

Town Manager Dovel stated that was for an aluminum tool box to put on the sewer machine.

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated September 9, 2014, in the Combined Accounts Disbursement Warrants #32993 - #33046 in the amount of $101,778.64.

 

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for September 5, 2014.  The Treasurer’s report noted $20,000 was transferred from the General Fund into the Utility Fund. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the September 5, 2014 Treasurer’s report in the amount of $1,158,945.70, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received two (2) price quotes for signs to be installed on the cannon and the elementary school.  Following a brief discussion, it was determined more research would need to be conducted for the sign at the elementary school and to explore grant opportunities to help pay for this sign.  The school board will be contacted to determine if they approve the design and if they can contribute money toward the cost of the sign to recognize the Shenandoah Elementary School as the oldest, continuously operating school in the Commonwealth of Virginia. 

 

Following a brief discussion on the quotes for the sign at the cannon, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to accept the price quote from Eddie Edwards Signs in the amount of $289 for an aluminum sign on the cannon detailing its history. 

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas and Council Members received the August 2014 Town Vehicle Gasoline Log for review. 

 

Item # 3 – Mayor Lucas and Council reviewed information regarding vacancies on Council Committees.  Following this review, Councilman Jenkins volunteered to fill vacancies on the Police Safety, and Judicial Committee; the Personnel Committee, and the Parks and Recreation Committee. 

 

This leaves just one vacancy on the Taxation and Finance Committee.  Council Members may volunteer at any time to fill this vacancy.  It was noted Council will review Committee appointments again following elections.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the Virginia Rural Water Association (VRWA) representative will be in Town on Thursday to assist with leak detection.  There are several places with water leaks, but the exact location of the leaks cannot be found.  VRWA has leak detection equipment and will assist in locating them without charge to the Town.

 

Mayor Lucas inquired about the water leak on Ninth Street and Town Manager Dovel reported this leak was repaired recently.  

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Mayor Lucas and Councilman Pierce noted the need to install a riser or put more cold patch over the manhole located at the intersection of Fourth Street and Denver Avenue. 

 

Councilman Jenkins requested the public works department check on area at 340/Virginia Avenue to determine if Town or VDOT needs to complete the repairs where a piece of metal was put over the pipe.

 

Following questions, Town Manager Dovel reported VDOT finished the project on Maryland Avenue, between 10th and 11th Streets.  Water was pooling in the street and both property owners purchased culvert pipe for their driveways and VDOT installed them.  This should take care of the drainage issues in this area. 

 

He also noted VDOT corrected drainage issues along Maryland Avenue, near the ice cream, stand by installing and connecting a new drainage pipe there.

 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

 Chief Davis reported he forwarded letters to our Congressman and Senators requesting they continue to allow police departments to receive military surplus items, but has not received any replies yet.  He noted although there is a slight risk for some departments in the country to abuse the use of this military equipment, he does not feel that is a risk here.  Also, he noted if a person is wielding an assault rifle, then he needs for the police officers to have access to this same equipment for their protection, as well as protecting the citizens who may be in harms way.  Without the military surplus equipment, the Town would need to purchase these same type items on their own at a great expense. 

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

There was nothing to report during this period. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:   Shrubs need to be trimmed at ballpark and Town will inquire if the Shenandoah Recreation League wants to do this work; fans will be installed at the new shelter to increase air flow under the shelters; hymn sings will be at the shelter next year at Big Gem Park; all park equipment, shelters and gazebos need to be sprayed for bees again. 

 

Councilman Jenkins requested Page County GIS review their maps for the river park area, as it appears some of the land on the maps is listed as private property when the Town actually owns the property. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

There was nothing to report during this period. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

Committee Chairman Pierce noted the Personnel Committee authorized Trey Pendleton to begin the courses and take tests to be certified in water and wastewater.  He noted Trey currently works in the public works department, but expressed interest in this work and is willing to commit to the time for studying and testing.  He explained it will be good to have an additional employee trained and certified in the event of an extended illness or vacations of either of the other employees in the water and sewer department.  He explained this will be cross training of another employee and will allow for Trey to receive five percent (5%) salary increases upon completion of the certifications.  All salary increases would be voted on in the future. 

 

Following questions, Town Manager Dovel stated he was very pleased Trey is willing to become cross trained and noted he is a very good employee who intends to work long term with the Town. 

 

POLICE REPORT

 

Councilman Pierce inquired if the police department had already purchased the restraints necessary to transport some people in need of mental healthcare?

 

Chief Davis stated yes, the restraints are used on subjects who are violent and combative, and have been purchased for each police vehicle. 

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

No one spoke during this period.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:28 p.m.

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 9/9/14 & Meeting Minutes 8/26/14

Town Council Actions 9/9/14

  1. Following a request by Daughters of the American Revolution Member Dolores Lackovitch, Council adopted a proclamation proclaiming September 17 – September 23, 2014, as Constitution Week and encouraging citizens to reaffirm the ideals the Framers of the Constitution of the United States of America had in 1787.
  1. Delegate Gilbert was present to hear of issues and extra expenses associated with police departments implementing new legislation regarding the transport of mental health patients.  Chief Davis will gather additional information to report to Delegate Gilbert.  Delegate Gilbert will then research the matter and report back to the Town with suggestions on ways the issues may be addressed now or in the future.  This new legislation is putting a financial burden on the police department and causing issues with security of the community when officers have to be out of Town for periods of up to 8 hours at a time in some cases, while transporting a person in need of mental health care.
  1. Authorized purchase of a plaque to be placed on the cannon to detail its history for residents and visitors, too.
  1. Authorized more research on the proposed plaque for the school before sending it to the school board for approval.
  1.  Received the August 2014 Town Vehicle Gasoline Log for review.
  1. Vacancies on Town Council Committees were filled as follows: Water & Sewer:  Chairman William Kite; Russell Comer, Jr.; Charles Jenkins.   Streets & Public Property:  Chairman William Kite; Russell Comer, Jr.; David Hinkle.  Police, Safety, & Judicial:  Chairman William Kite; David Hinkle; Charles Jenkins.  Taxation & Finance:  Chairman Richard Pierce; William Kite; Vacant.  Parks & Recreation:  Chairman Russell Comer, Jr.; Richard Pierce; Charles Jenkins.  Industrial, Economic Development, & Procurement:  Chairman Charles Jenkins; Russell Comer, Jr.; Richard Pierce.  Community Service:  Chairman William Kite; Charles Jenkins; Richard Pierce.  Personnel:  Chairman Richard Pierce; David Hinkle; Charles Jenkins.
  1. Heard the Virginia Rural Water Association (VRWA) representative will be in Town on Thursday to assist with leak detection.  There are several places with water leaks, but the exact location of the leaks cannot be found.  VRWA has leak detection equipment and will assist in locating them without charge to the Town. 
  1. Work Orders:  install a riser on manhole at 340/Denver Avenue; check on area at 340/Virginia Avenue to determine if Town or VDOT needs to complete the repairs where a piece of metal was put over the pipe.
  2. Heard VDOT finished the project on Maryland Avenue, between 10th and 11th Streets.  Water was pooling in the street and both property owners purchased culvert pipe for their driveways and VDOT installed them.  This should take care of the drainage issues in this area.
  1. Heard VDOT corrected drainage issues along Maryland Avenue, near the ice cream, stand by installing and connecting a new drainage pipe there.
  1. Parks and Recreation News:  Shrubs need to be trimmed at ballpark and Town will inquire if rec league wants to do this work; fans will be installed at the new shelter to increase air flow under the shelters; hymn sings will be at the shelter next year at Big Gem Park; all park equipment, shelters and gazebos need to be sprayed for bees again.
  1. To assist with employee cross-training in the event of emergencies or extended illness of other employees, Council authorized Trey Pendleton to begin process and train for water and wastewater certifications.  He would be eligible for 5% salary increase upon completion of the certifications. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 AUGUST 26, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, August 26, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                     

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Lynn Fox; Ian Rudolph; Susie Comer; Paul Cason; Larry Huddle; Calvin Short; and Matthew Clark.

Media Representatives:  None. 

RECEIVING OF VISITORS

Ian Rudolph addressed Council regarding a proposed golf cart ordinance.  He requested Council reconsider adopting an ordinance to allow golf carts to be driven on the streets in Town with a speed limit of 25 mph or less.  He stated currently 18 different people with families have expressed an interest in the Town allowing the use of golf carts and noted several crossings could be installed to allow people to access the majority of the streets.  He explained many citizens would benefit from this ordinance and noted three (3) citizens who work for the railroad would also utilize the golf carts to and from work.  He stated local businesses would benefit as well and stated the owner of the ice cream stand is willing to install a gravel path in behind her property to allow the golf carts access to the ice cream stand and General Store.  He explained the Town of Stanley is currently in the process of implementing this type of ordinance and noted the Virginia Department of Transportation has worked very well with them in this matter.  He stated the Town could charge a yearly fee and issue a sticker to people wanting to ride their golf carts in Town and this would eventually pay for the cost of adopting this ordinance.  He also noted the golf cart ordinance would pay for itself in less time than the picnic shelter recently built.  Both the shelter and allowing golf carts to be driven on the roadways would help provide additional recreational activities in our Town.  He explained many people in our Town would use the golf carts to get to and from family member’s homes and to the ball fields for games held there.  People could use them during special events in Town as well, which would be great assistance to everyone involved with the events and the spectators too.

Larry Huddle stated he owns a golf cart and uses it while on vacation in Colonial Beach.  He noted the golf carts have to be state inspected and approved, which would increase business for local garages that offer inspections.  He noted the Town could require seatbelts to be worn to increase the safety aspect and noted Colonial Beach only allows crossings at traffic lights, but they are a more congested area.  He noted Colonial Beach is divided up into sections where the carts can be driven in that particular section, the same as it would be in Shenandoah.  He stated there is a potential for additional businesses who would rent the carts out to visitors as well.  He noted the carts save a lot of people gasoline and noted he travels all around Colonial Beach on five (5) gallons of gasoline.   Following questions, he noted golf cart prices can range from $2,000 to $7,000 or more, depending on the options added to them.  Mr. Huddle stated many people in Shenandoah already own the carts or are prepared to purchase one if the ordinance is implemented to allow them to be driven in Town.  He urged Mayor Lucas and Council Members to reconsider their decision and begin the process to adopt a golf cart ordinance.  He inquired what the difference is between a golf cart and lawn mower, as people use riding lawn mowers on the streets now.

Chief Davis stated the law includes golf carts, but does not address lawn mowers.

Vice Mayor Kite stated Stanley Mayor Doug Purdham told him as of July 1st, golf carts are not allowed on any streets with 1,000 or more vehicles per day.  Therefore, they are doing traffic counts now there and it appears their citizens will not be allowed to drive the carts on many of their main streets in Stanley.  He noted this would also prohibit anyone from driving the carts on Maryland Avenue (602) or Rt. 340 in Shenandoah and would isolate the North and South end of Town completely.

Mr. Rudolph stated yes, but noted the majority of the citizens live in the center of Town and there would be several designated crossing spots for them to get on both sides of Rt. 340 and Maryland Avenue.  He suggested Council considering asking the Virginia Department of Transportation to conduct traffic counts to determine any other streets that have 1,000 or more cars a day when determining where else the carts could not be driven. 

Chief Davis stated he is neither opposed to or for a golf cart ordinance, but he did have several suggestions if Council were planning to reconsider adopting one for Shenandoah.  He noted the Town of Elkton recently adopted a golf cart ordinance and after a review of this one and others, he believes Elkton’s ordinance would address any possible issues there may be for allowing the use of golf carts in Town.  Additionally, he suggested crossings be established at the intersection of Eighth Street and Maryland Avenue (602); Pennsylvania Avenue and Fourth Street (Rt. 340); and possibly Virginia Avenue and Fourth Street (Rt. 340).

Councilman Pierce suggested if an ordinance were to be adopted another crossing should be placed at the intersection of Williams Avenue and N. Fifth Street (Rt. 340) to allow people to travel to the doctor’s office in this area.   

Regarding costs of implementing a golf cart ordinance, Mr. Rudolph stated they have spoke to officials at the Town of Elkton and they did not have very much money in the ordinance.  He noted they save some money by not inserting changes into their code until they have more than one to submit, but he was not sure how they were able to save money on advertising.

Chief Davis reported the state law requires municipalities to advertise any ordinance prior to approving it.  He stated this is under Code of Virginia, Section 15.2-2204.  He noted once the Town Code is amended, copies of the new amendments are sent to an estimated 25 different people or agencies that have the Town Code on file.  He explained the local court system is one agency that has the Town Code on file to handle any complaints filed with them.

Councilman Hinkle stated he believes Municipal Code Corporation also charges based on the number of pages to be amended in the Town Code, and it would cost the same whether they were done all at once or if they were done one at a time.

Councilman Comer stated the cost of implementing the ordinance includes the advertising fees, signs, and is estimated at over $1,800 prior to any legal fees that may be involved.  Taking those costs into consideration, along with the fact the majority of citizens could not travel to the grocery store or Big Gem Park, he questioned whether the benefits would outweigh the expenses involved?

Mr. Rudolph stated they felt it would and reiterated the cost of the ordinance would be recouped when the Town received revenue from issuing stickers for the golf carts. 

Councilman Pierce noted the Town’s attorney would have to review the ordinance before it was advertised to ensure it meets state code regulations too.  He noted he also likes the things he read in Elkton’s golf cart ordinance, but noted the Town’s attorney would still have to review it.

Vice Mayor Kite agreed and noted the Town’s attorney reviews any proposed ordinance before it is advertised.  He noted this protects the Town from any lawsuits if someone were to get hurt riding a golf cart in Town.

Mayor Lucas stated cost is an issue, along with potential safety of both those riding the golf carts and other people too.  He noted although Town legal costs can get expensive, the Town Attorney is still one of the lowest paid municipal attorney in the area.  He estimated it could cost up to $5,000 for all costs involved and Council has to consider the cost versus how many people will purchase a sticker for the golf cart use.

Councilman Comer agreed and noted the Town of Elkton has reported there were many people in their locality interested in them adopting an ordinance, but now they only have two (2) or three (3) active users.

Mr. Rudolph suggested the Town charge $30 a year to anyone owning a golf cart in Town, regardless of whether or not they intend to use it on our streets. 

Councilman Hinkle stated many people may use the carts on vacation in a beach area, but he was not sure if the costs versus the benefits would be a great advantage in Shenandoah and that is something the Council needs to consider.

Lynn Fox inquired if the golf carts have to carry liability insurance?

Mr. Huddle stated yes, and noted his is covered under his homeowner’s policy.  

Councilman Jenkins stated the Town would need a legal review to ensure compliance, and he inquired if the people interested in the ordinance would be willing to help pay any of the costs involved.

Since the final costs are unknown, it seemed people were hesitant to consider this.  Calvin Short also noted they are citizens of the Town who already pay taxes and felt the Town should consider adopting this ordinance without extra costs to them.

Mr. Rudolph stated he would be hesitant to conduct any fundraisers unless they could be ensured the Council would adopt the ordinance and if more of a final cost could be determined.  

Councilman Hinkle stated he did not feel it would be appropriate for the Town to consider taking money from any individual or group to adopt any type of ordinances.  He noted this would set a precedent for the future and if another group decided they wanted an ordinance adopted, they would feel if they paid expenses, then it could be done.  He also noted the initial funds would only cover immediate costs and any amendments or expenses in the future would be obligating Town funds. 

Mr. Rudolph stated he felt the Town would receive revenue for a return on their investment by future sales of decals for the golf carts.  Regarding saving money, he stated the Big Gem shelter was not put out to bid for the general public and he did not feel this was appropriate.  He felt the Town could have saved money on the cost of the shelter if it were bid out.  He also noted he felt the Town could have saved a lot of money on the cost of the picnic tables, if they were put out to bid too.

Mayor Lucas and several Council Members addressed this matter noting the construction of a picnic shelter was discussed at open public meetings and two (2) different bids were received.  A local contractor was selected to construct the shelter, while another contractor from out of Town was chosen for the picnic tables.  It was noted the Town had previously received donations in the amount of $5,000 specifically for a shelter.  Also, the Town Parks and Recreation budget last year had a surplus, mainly due to two (2) employees leaving and not being replaced, which covered the remaining costs of this shelter.

Susie Comer stated she did not feel the Town would incur a whole lot of expenses in adopting a golf cart ordinance and she hopes Mayor Lucas and Council Members will seriously consider this matter before making a final decision. 

Mr. Rudolph agreed and noted the Town would recoup expenses for the golf cart ordinance over a period of time as citizens paid for a special decal to use them in Town.

Councilman Hinkle complimented the group on the homework they did in bringing this issue before Council for a decision.  

Following a brief discussion, the majority of the Council noted they did not have any opposition to the adoption of a golf cart ordinance other than the expense, safety, and legal issues involved.  They agreed the Streets and Public Property Committee would review this matter and report back to Council at an upcoming meeting.  Noting the season is almost over for golf carts this year, they may delay a response until a little more into the fiscal year to determine how much funds are available for this expense too.

Mr. Rudolph requested he be notified prior to this matter being discussed in the future, so that he may be present or have other representatives available too.

Mayor Lucas stated that would be no problem and he would be notified of any meetings where this issue may be discussed.

AUGUST 12, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Hinkle, seconded by Councilman Jenkins, to approve the Regular Meeting Minutes held on August 12, 2014, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated August 26, 2014, in the Combined Accounts Disbursement Warrants #32958 - #32992 in the amount of $72,906.20.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for August 26, 2014.

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the August 26, 2014 Treasurer’s report in the amount of $1,167,746.59, as read.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received a memorandum from Town Manager Dovel regarding the need to transfer funds to purchase the water meters that was approved at the last meeting.  The transfer of the funds was delayed at the last meeting until the cost of shipping and handling could be obtained.  The cost of shipping and handling on these 259 meters will be $125 or less according to the company they are being ordered from.

Following questions, it was noted the funds would be transferred as they become available and this will be all the meters needed to complete this project and allow for a few extras too.

Following a brief discussion, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to transfer $27,411 from the Utility Capital Improvement Checking Account into the Utility Checking Fund to pay for the water meters, shipping and handling.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Councilman Pierce noted the purchase of all the meters at once is the best use of Town funds as the costs of the meters increase with time and the Town is only earning a very small amount on interest for funds in the bank presently.

Item # 2 – Mayor Lucas and Council Members reviewed a second memorandum from Town Manager Dovel regarding the need to purchase new handhelds for the water meter reading system.

He noted the old handhelds will no longer be updated or supported by the company by the end of this year.  The versa probes were recently updated and are covered under a maintenance warranty.  They will not need to be replaced at this time.  The quote for 2 handhelds, 2 docking stations, and 2 power cords is $6,680, plus shipping and handling.

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to authorize $6,680, plus shipping and handling, to purchase 2 new handhelds, 2 docking stations, and 2 power cords for the water meter reading system, and to transfer the money from the Utility Capital Improvement Checking Account into the Utility Fund to pay this expense, when the funds are available.

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 3 – Mayor Lucas and Council received information regarding the last Cruz In of the season will be held on Friday, September 12th, at 6 p.m.  This event will also include a Chinese Auction and Cake Wheel to benefit a Page County High School student who has end stage renal disease.  Shenandoah Beautification Committee will be selling the food to benefit their organization.

Item # 4 – Councilman Hinkle reported the Shenandoah Heritage Center Car Show and Family Fun Day is scheduled for Saturday, September 20, 2014, from 9 a.m. until 3 p.m., at the Shenandoah Speedway (NO GATE FEE).  This event will feature a large car show with prizes awarded by independent judges ($15 registration fee per car show vehicle), live music, children’s activities, and food by Shenandoah Volunteer Fire Company.  The activities include free face painting, free Home Depot Kid’s Workshop – build and paint a race car, Gus Bus reading program, Valley Health with free health info and kid’s activities.  Call Town Hall at 652-8164 or Nancy Karnes at 742-1141.

Item # 5 – Mayor Lucas and Council Members received a flier regarding a new service in Town.  It stated people can now recycle leaves and grass clippings in Shenandoah.  Shenk’s Services at 419 N. Fifth Street is accepting BAGGED (bio-degradable bags preferred) leaves and grass clippings for composting.  People are requested to contact Robbie Shenk at 540-652-1715 for more information and the bags are available at the Shenandoah Hardware Store and other retailers in the Page and Rockingham County areas.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Jenkins requested a vacant home be checked to ensure water usage is not occurring.  He noted someone was seen turning the water on at the meter recently.  He provided Town Manager Dovel with the address of the property. 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Following a brief discussion, Council agreed to request VDOT make repairs to the pavement under the tunnel on Maryland Avenue (602) and repair the area with drainage problems on Rt. 340 and Denver Avenue. 

Town Manager Dovel reported the Town installed a new culvert pipe on Pennsylvania Avenue, between Fourth and Fifth Streets.  This area was continuously being washed out in heavy rains and they hope this will correct this problem.

Town Manager Dovel then reported someone else is purchasing Forest Knolls Subdivision and have already set up a paving contractor to finish the streets.  If everything goes well the streets should be paved within a few weeks. 

Councilman Hinkle requested the public works department repair the street near his home on Gregory Street that was washed out by recent rains, as it is starting to undermine the pavement.  

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

It was noted Delegate Gilbert will attend the September 9th Council meeting to discuss the new laws passed to transport patients requiring mental health assistance.  Chief Davis thanked Council for requesting Delegate Gilbert attend the meeting to discuss this new law, which is putting a financial and manpower burden on the police department.

Chief Davis then noted his thanks to all law enforcement officers in Page County for their assistance with apprehending the robbery suspect so quickly the other week.  He noted all the law enforcement agencies had previously devised plans to assist each other with bank robberies and it worked perfectly.  He also noted the bank tellers were instrumental in giving very accurate descriptions of the suspect and vehicle.

Chief Davis then reported he intends to send letters to our Congressman and Senators requesting they continue to allow police departments to receive military surplus items.  He noted the departments receive equipment from military surplus to properly equip local police departments for use in dire emergencies.  Without the military surplus, the localities would have to fund the purchases on their own to properly equip their police departments.  Also, military surplus saves localities a lot of money for useful items, like skid loaders, generators, and office supplies, they could not afford otherwise.

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

There was nothing to report during this period.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer reported the following Parks and Recreation News:  The new racks for Veterans Park are being constructed now and brick orders are being accepted from the waiting list.  Page County provided $5,000 to be used for the extensions and the Town budgeted funds as well, to pay this expense.  The brick orders cover the cost of the bricks and extra to help pay for future park maintenance too.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

There was nothing to report during this period.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period.

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

There was nothing further to report during this period.

MAYOR’S REPORT  

There was nothing further to report during this period. 

FOR THE GOOD OF THE TOWN 

Councilman Hinkle reported the Shenandoah Heritage Association is planning a Community Picnic and dedication at Big Gem Park.  The cost of the meat is being paid for by the Shenandoah Industrial Corporation.  The public will be invited and are requested to bring a covered dish.  The event is scheduled for Sunday, October 5th at Big Gem Park and will include music and games too.  Those planning to attend should RSVP to: Dave Hinkle at 540-421-4077.

Mike Uram stated he was impressed how Council is considering all aspects of safety and economic factors before making a final decision on a golf cart ordinance.  He felt allowing golf carts may benefit senior citizens and be useful during special events too. 

Fifth District Board of Supervisor Member Dorothy Pendley stated the person in charge of VDOT promised to make repairs to the street under the tunnel and to the sidewalk inside the tunnel too.  She also reported some out of Town visitors expressed how beautiful our Town looks to those driving through it.

Matthew Clark reported a house in Town has connected their gutters to the Town sewer system.  Following questions, he refused to give the property owners name or address, but stated he would report the information to Town Manager Dovel at a later date to investigate this matter.  

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:41 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 

 

 
Town Council Actions 8/26/14 & Meeting Minutes 8/12/14

Town Council Actions 8/26/14

  1. Council heard from a group of citizens requesting they reconsider the Golf Cart Ordinance.  Council agreed to have the Streets and Public Property Committee review this matter.  Vice Mayor Kite, Councilman Comer and Councilman Hinkle serve on this committee and will set up a meeting to review this matter and report back to Council.

 

  1. Authorized transfer of $27, 411 from Utility Capital Improvement Checking Account into the Utility Fund to pay for the 259 water meters, shipping and handling.  The purchase of these meters was approved at the August 12, 2014 Council meeting. 

 

  1. Authorized purchase of additional meter reading equipment as follows:  2 handhelds, 2 docking stations, and 2 power cords in the amount of $6,680, plus shipping and handling.  These items will be purchased in September when the Capital Improvement Checking Account has funds available. 

 

  1. Authorized transfer of funds from the Utility Capital Improvement Checking Account into the Utility Fund to pay for the handhelds, docking stations, and power cables. 

 

  1. Heard the last Cruz In of the season will be held on First Street on Friday, September 12th, at 6 p.m.  This event will also include a Chinese Auction and Cake Wheel to benefit a Page County High School student who has end stage renal disease.  Shenandoah Beautification Committee will be selling the food to benefit their organization. 

 

  1. Heard the Shenandoah Heritage Center Car Show and Family Fun Day is scheduled for Saturday, September 20, 2014, from 9 a.m. until 3 p.m., at the Shenandoah Speedway (NO GATE FEE).  This event will feature a large car show with prizes awarded by independent judges ($15 registration fee per car show vehicle), live music, children’s activities, and food by Shenandoah Volunteer Fire Company.  The activities include free face painting, free Home Depot Kid’s Workshop – build and paint a race car, Gus Bus reading program, Valley Health with free health info and kid’s activities.  Call Town Hall at 652-8164 or Nancy Karnes at 742-1141.

 

  1. Recycle leaves and grass clippings in Shenandoah.  Shenk’s Services at 419 N. Fifth Street is accepting BAGGED (bio-degradable bags preferred) leaves and grass clippings for composting.  Contact Robbie Shenk at 540-652-1715 for more information.

  

  1. Heard Delegate Gilbert will attend the September 9th Council meeting to discuss the new laws passed to transport patients requiring mental health assistance.  Chief Davis thanked Council for requesting Delegate Gilbert attend the meeting to discuss this new law, which is putting a financial and manpower burden on the police department. 

 

  1. Will request VDOT make repairs to the pavement under the tunnel on Maryland Avenue (602) and repair the area with drainage problems on Rt. 340/Denver Avenue.   

 

  1. Heard the Town installed a new culvert pipe on Pennsylvania Avenue, between Fourth and Fifth Streets.  This area was continuously being washed out in heavy rains.

 

  1. Chief Davis noted his thanks to all law enforcement officers in Page County for their assistance with apprehending the robbery suspect so quickly the other week.  He noted all the law enforcement agencies had previously devised plans to assist each other with bank robberies and it worked perfectly.  He also noted the bank tellers were instrumental in giving very accurate descriptions of the suspect and vehicle. 

 

  1. Chief Davis reported he intends to send letters to our Congressman and Senators requesting they continue to allow police departments to receive military surplus items.  He noted the departments receive equipment from military surplus to properly equip local police departments for use in dire emergencies.  Without the military surplus, the localities would have to fund the purchases on their own to properly equip their police departments.  Also, military surplus saves localities a lot of money for useful items, like skid loaders, generators, and office supplies, they could not afford otherwise. 

 

  1. Work Orders:  check meter at vacant property on Fourth Street to determine if there is water usage; check beside the area on Gregory Street that was washed out by recent rains, as it is starting to undermine the pavement.    

 

  1. Town Manager Dovel reported someone else is purchasing Forest Knolls Subdivision and have already set up a paving contractor to finish the streets.  If everything goes well the streets should be paved within a few weeks. 

 

  1. Parks and Recreation News:  The new racks for Veterans Park are being constructed now and brick orders are being accepted from the waiting list.  Page County provided $5,000 to be used for the extensions and the Town budgeted funds as well, to pay this expense.  The brick orders cover the cost of the bricks and extra to help pay for future park maintenance too.

 

  1. Councilman Hinkle reported the Shenandoah Heritage Association is planning a Community Picnic and dedication at Big Gem Park.  The cost of the meat is being paid for by the Shenandoah Industrial Corporation.  The public will be invited and are requested to bring a covered dish.  The event is scheduled for Sunday, October 5th at Big Gem Park and will include music and games too.  Those planning to attend should RSVP to: Dave Hinkle at 540-421-4077.

 

  1. Mike Uram stated he was impressed how Council is considering all aspects of safety and economic factors before making a final decision on a Golf Cart Ordinance.  He felt allowing golf carts may benefit senior citizens and be useful during special events too.   

 

  1. Fifth District Board of Supervisor Member Dorothy Pendley stated the person in charge of VDOT promised to make repairs to the street under the tunnel and to the sidewalk inside the tunnel too.  She also reported some out of Town visitors expressed how beautiful our Town looks to those driving through it. 

 

  1. Matthew Clark reported a house in Town has connected their gutters to the Town sewer system.  He refused to give the property owners name or address, but stated he would report the information to Town Manager Dovel at a later date to investigate this matter. 

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 

 AUGUST 12, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, August 12, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance. 

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and William Wheeler, Police Sergeant.

 

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Computer Center Supervisor Joyce Fluharty; Craig Lancto; and Lynn Fox.

 

Media Representatives:  None.  

 

RECEIVING OF VISITORS

 

Mayor Lucas noted Sullivan Group won the July Community Enhancement Award for their new storage warehouse at 737 Fourth Street.  They removed the old storage trailers and constructed a new building, which was a great enhancement to the property.  They were unable to attend the meeting to obtain the plaque and it will be delivered to them at a later date. 

 

Computer Center Supervisor Joyce Fluharty presented a new website for Council’s review and approval.  She explained the old site’s platform expires in December and there was a need to update the website to make it more user-friendly.  Council reviewed the new website design and special features. 

 

Following questions, Computer Center Supervisory Fluharty explained the new website email address listed on the site is This e-mail address is being protected from spambots. You need JavaScript enabled to view it and she forwards it to the appropriate person. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Pierce, to approve the new website design, as presented.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Council thanked Mrs. Fluharty for all the extra work in design and implementation of the new website, which will be migrated to our current domain name prior to December 2014. 

 

JULY 22, 2014 REGULAR MEETING MINUTES:

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on July 22, 2014, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVAL OF BILLS:

 

Regarding warrant number 32952, Councilman Pierce compared the electric bills for Town buildings and noted the tennis court bill is higher than the maintenance shop and inquired if something was wrong with the readings?

 

Town Manager Dovel stated he was not sure, unless someone has been leaving the tennis court lights on again.  He noted the Shenandoah Valley Electric increased their rates and some Town bills went up almost $1,000 per month. 

 

Councilman Jenkins inquired about warrant number 32914 for the purchase of 380 ammo?

 

Sergeant Wheeler stated that ammo is used for their backup off-duty weapon. 

 

Councilman Comer inquired about warrant number 32926 for top soil?

 

Town Manager Dovel stated the Town has been getting really nice top soil from Jeff Vaughan for $80 a load.  He noted this price includes loading the topsoil on a Town truck and we use it to repair areas where water pipes were dug up and on Town owned properties too.

 

Councilman Jenkins noted the new business opening at Grove Hill may also sell topsoil too.    

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated August 12, 2014, in the Combined Accounts Disbursement Warrants #32905 - #32957 in the amount of $99,965.70.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for August 12, 2014. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the August 12, 2014 Treasurer’s report in the amount of $1,167,915.92, as read.

 

Members Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

 

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas and Council Members received a memorandum from Town Manager Dovel regarding the need to purchase water meters to complete the project to upgrade all meters to the touch-read type. 

 

Following questions, Town Manager Dovel explained the expense is in the budget and noted these meters from Miller Supply will work with the existing system.  He noted the wands are being re-programmed to work with both the new and existing meters, but sometime soon they will need to be replaced as well.  He noted the meters will increase revenue when the old ones are replaced and once finished, they will all be electronically read. 

 

Following a brief discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to purchase 259 water meters from Miller Supply in the amount of $27,286, plus shipping and handling. 

 

Members Roll Call Vote was as follows:

 

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Following a brief discussion, Council noted they would approve the transfer of funds from the Capital Improvement Checking Account into the Utility Fund at the next meeting so the exact price for the meters, plus shipping and handling can be determined.  Council decided all meters should be ordered at the same time to help save money and possibly obtain a discount for the large order.  Councilman Comer also noted the price of the meters increase over time and ordering them all at once should save money in the future too.     

 

Item # 2 – Mayor Lucas and Council Members reviewed two (2) price quotes for preventative maintenance on the backup generators at the sewer plant and the well. 

 

Following a review and comparison of the items covered, it was noted Fidelity Power Systems seem to be best option.  The Town purchased the backup generators from Fidelity Power Systems and they have repaired the few small issues covered under the warranty.  

 

Therefore, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the agreement with Fidelity Power Systems in the amount of $1,360, to provide semi-annual preventative maintenance on backup generators at the sewer plant and the well. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

Item # 3 – Mayor Lucas and Council Members received the July 2014 Town Vehicle Gasoline Log for review.

 

Item # 4 – Mayor Lucas and Council Members received a letter from Police Chief Davis regarding several issues.  Due to the dedication of the officers, he reported they have solved several breaking and entering cases in Town and have suspects in another one.  

 

Chief Davis’ letter also detailed a new law regarding transporting people who need mental health assistance.  He noted this new law is putting a financial and staff burden on the police department.  When transporting for long distances, it can require two (2) officers for the transport, while a third officer has to still cover the Town.

 

Following a brief discussion, Council agreed to request Delegate Gilbert attend an upcoming meeting to discuss this matter further and determine if there will be some financial assistance to help small localities pay for this new expense.   

 

Item # 5 – Council discussed the bar-b-que festival was cancelled due to lack of contestants.  However, Mr. Vaughan is still allowing the Shenandoah Heritage Center free use of the Shenandoah Speedway to hold a large car show with children’s activities and musical entertainment.  This event is scheduled from 9 a.m. until 3 p.m. on Saturday, September 20th.  The volunteer fire company is scheduled to sell food and the Lion’s Club is scheduled to sell sno-cones and popcorn.  The Gus Bus is scheduled to bring their mobile library and Home Depot will be set up for children to build and paint a race car, without charge.   The Shenandoah Heritage Center will benefit from any proceeds of the car show.  There is no gate fee, but car show entries will need to pay a $15 registration fee in order to win prizes. 

 

Item # 6 – Mayor Lucas and Council Members were invited to attend the 50th Anniversary Picnic for People Inc. on Saturday, August 16th at 11 a.m. in Saltville, Virginia.  Guest speakers include US Senator Tim Kaine, US Representative Morgan Griffith, and former Virginia Representative Joe Johnson.  More information available at www.peopleinc.net

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite reported the toilet at the river park restroom broke again.  He noted people have had a lot of trouble with the high pressure flush toilets and the company actually provided a new regular toilet without charge.  It has been installed now and should work out okay. 

 

Town Manager Dovel reported the public works department has been busy repairing several water leaks in Town recently. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Town Manager Dovel reported the Virginia Department of Transportation will begin paving soon along Maryland Avenue and also on Eighth Street. 

 

Committee Chairman Kite inquired if Councilman Comer was able to obtain the stage that was being given away by a local company?

 

Councilman Comer stated no, the stage had already been scrapped before they could donate it. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

 

Council noted through excellent cooperation of all local Town and County Police Departments the Pioneer Bank robbery suspect was apprehended within 16 minutes after the incident.  Council thanked everyone for a great job working this case.  

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

 

Committee Chairman Pierce stated the Town received the July 2014 budget reports for review. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

 

Committee Chairman Comer reported the following Parks and Recreation News:  The new racks for Veterans Park are being constructed now and the Town should be ready to take brick orders soon; various groups have rented the new shelter at Big Gem Park quite a few times already.

 

Councilman Hinkle stated the Shenandoah Heritage Center is planning a community picnic in October and more details will follow in advertisements to the public. 

 

Council briefly discussed the trail system at Big Gem Park and it was noted the trails will be cut back to make them all passable soon. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

There was nothing to report during this period.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite stated anyone who sees improvements being made on any property in Town, should report it to be considered for a community enhancement award. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

 

There was nothing to report during this period. 

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period. 

 

FOR THE GOOD OF THE TOWN 

 

Regarding noise complaints from campgrounds, Fifth District Board of Supervisors Member Dorothy Pendley stated the new noise ordinance will also cover regulations for these types of noise complaints too.

 

Councilman Pierce reported he learned on a recent visit to Shenandoah, Iowa that they received their name Shenandoah and Page County when Civil War soldiers traveled to Shenandoah, Virginia and noticed the similarity to their hometown in Iowa.  The soldiers petitioned for their town and county name to be changed to Shenandoah, Iowa in Page County Iowa.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:03 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 
Town Council Actions8/12/14/Meeting Minutes 7/22/14

Town Council Actions August 12, 2014

  1. Sullivan Group won the July Community Enhancement Award for their new storage warehouse at 737 Fourth Street.  They removed the old storage trailers and constructed a new building, which was a great enhancement to the property.
  1. Computer Center Supervisor Joyce Fluharty presented a new website for Council’s review and approval.  She explained the old site’s platform expires in December and there was a need to update the website to make it more user-friendly.  Council reviewed and approved the new website design as presented by Mrs. Fluharty.  They thanked Mrs. Fluharty for all the extra work in design and implementation of the new website, which will be migrated to our current domain name prior to December 2014.
  1. Heard Shenandoah Valley Electric has increased their electric rates and all Town electric bills are higher now.
  1. Approved $1,360 for Fidelity Engineering Corporation to provide semi-annual preventative maintenance on both the backup generators.  These generators are set to start up in the event of a power outage and will continue to provide water and sewer utilities to citizens and businesses in Town.  
  1. Received the June 2014 Town Vehicle Gasoline Log for review.
  1. Council will request Delegate Gilbert’s assistance with the new laws passed to transport patients requiring mental health assistance.  This new law is putting a financial and manpower burden on the police department. When transporting long distances, it can require two (2) officers for the transport, while a third officer has to cover the Town.
  1. Through excellent cooperation of all local Town and County police departments the Pioneer Bank robbery suspect was apprehended within 16 minutes after the incident.  Council thanked everyone for a great job.  
  1. Heard the Smokin’ on the Track BBQ Festival has been cancelled this year, due to lack of contestant registrations.
  1. Shenandoah Heritage Car Show will be held on September 20th at the Shenandoah Speedway from 9 a.m. until 3 p.m.  This event will include live musical entertainment, free children’s activities, food sales and possibly a corn hole tournament.  There is no gate fee, but there is a $15 registration fee for the car show participants.  The car show proceeds will benefit Stevens Cottage; the food sales and the corn hole tournament will benefit other non-profits.  Contact Nancy Karnes at 540-742-1141.  Car Show Sponsors:  Blue Ridge Bank; Pioneer Bank; Homer’s Automotive; Marlow Ford; May’s Garage; and Shenandoah Speedway.
  2. Council was invited to attend the 50th Anniversary Picnic for People Inc. on Saturday, August 16th at 11 a.m. in Saltville, Virginia.  Guest speakers include US Senator Tim Kaine, US Representative Morgan Griffith, and former Virginia Representative Joe Johnson.  More information available at www.peopleinc.net
  1. Heard several water leaks have been repaired recently.
  1. Heard VDOT will begin paving soon along Maryland Avenue and also on Eighth Street.
  1. Received the Budget Reports for July 2014 for review.
  1. Council approved $27,286, plus shipping and handling, to purchase 252 water meters to complete the project to upgrade all meters to touch-read.
  1. Parks and Recreation News:  The new racks for Veterans Park are being constructed now and the Town should be ready to take brick orders soon; various groups have rented the new shelter at Big Gem Park quite a few times already; the toilet at the river park restroom had to be replaced but the company did not charge for a new commode.
  1. Councilman Pierce reported he learned on a recent visit to Shenandoah, Iowa that they received their name Shenandoah and Page County when Civil War soldiers traveled to Shenandoah, Virginia and noticed the similarity to their hometown in Iowa.  The soldiers petitioned for their town and county name to be changed to Shenandoah, Iowa in Page County Iowa.
  1. Council heard of some noise complaints from a local campground.  Fifth District Board of Supervisor Dorothy Pendley stated the new noise ordinance will also cover regulations for these types of noise complaints too. 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 JULY 22, 2014

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, July 22, 2014, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.                                  

The meeting began with the Pledge of Allegiance. 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; David Hinkle; and Richard Pierce.

Council Members absent were:  Charles Jenkins.  

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:  Fifth District Board of Supervisor Dorothy Pendley; Page County Economic Development and Tourism Coordinator Stephanie Lillard; Craig Lancto; and Mike Uram.

Media Representatives:  Caleb Soptelean, The Valley Banner

RECEIVING OF VISITORS

Page County Economic Development and Tourism Coordinator Stephanie Lillard presented Council with updates and information regarding a LOVE art contest the Town may decide to compete in.  She explained the contest is open for 20 localities, but seven (7) of them have already received the funding to have a sign in their locality.  The Virginia Tourism Commission is providing $1,500 for localities with winning designs for a total of 20 different signs.  The Town of Shenandoah could compete in this contest and possibly have a sign in Shenandoah where tourists and locals could use for photographs.  The Council will need to determine if they would like to compete in this contest, where they would like to have a sign placed, and authorize maintenance of the sign for a period of at least 12 months.  The Virginia Tourism Commission requires the sign to be visible from a major road or way finding signs would have to be installed to direct visitors to the sign.  The Council will also need to determine if they want to design the sign or open it up to the community and/or high school art students for possible designs, with the Council having the final word on what is submitted for consideration of the funding.  She explained there is a time constraint in trying to submit an application for consideration, as the Virginia Tourism Commission has only budgeted for a total of 20 signs this year.  They have already approved 7 signs with more applications being submitted regularly, there is the possibility they could run out of funding for this year.

Mrs. Lillard then reported there are three (3) businesses very interested in locating to Page County.  Some of the prospective businesses may bring a significant number of jobs to our County.  She is working with all of them to find suitable spaces to operate out of now.

She is also working with the school system to expose the Junior and Senior high school students to the professional businesses we have working in the County now and to entice more interest in machining, welding, and other types of careers right here at home.  The Page County Technical Center is also developing a welding course this year and may add other courses in the future to meet local industry needs.    

Mayor Lucas and Council Members thanked Mrs. Lillard for all the information and noted they appreciated the updates.  They will consider the LOVE art contest and get back with her soon.

JULY 8, 2014 REGULAR MEETING MINUTES:

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on July 8, 2014, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated July 22, 2014, in the Combined Accounts Disbursement Warrants #32865 - #32904 in the amount of $94,207.80.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Deputy Clerk/Treasurer Christl McCoy, for July 22, 2014.

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the July 22, 2014 Treasurer’s report in the amount of $1,208,676.38, as read.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

CORRESPONDENCE

Item # 1 – Mayor Lucas and Council Members received a memorandum from Industrial Development Authority (IDA) Secretary Christl McCoy regarding Frank Worley’s interest in filling the vacancy on the IDA board.  The seat was vacated by U. S. Rinaca, Jr., in April of 2014.  The term is through November 2014, at which time Council will decide to appoint someone in the position for four years.

Councilman Comer stated he spoke with Mr. Worley and he does seem well qualified to serve in this position.

Councilman Pierce stated he also spoke with Mr. Worley and would also recommend him for this position. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to appoint Francis “Frank” Worley to fill the unexpired term on the Shenandoah Industrial Development Authority, through November 13, 2014.

Members Vote was as follows:

 YEA:    Vice Mayor Kite                                          NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

Item # 2 – Mayor Lucas and Council Members reviewed the June 2014 Police Report.  Following questions, Chief Davis noted they would review the odometer readings on the report for their vehicles and make any necessary corrections.

Chief Davis reported the police department has been busy with narcotics arrests and other issues they have been dealing with recently.  Following questions, he stated speeding along Junior Avenue will be addressed.  

Item # 3 – Mayor Lucas and Council Members received a thank you letter from Grace House, Inc. for the Town’s recent donation to their organization.  Grace House, Inc., also provided a list of their Board of Directors and contact information.  Grace House helps women in recovery.

Item # 4 – Mayor Lucas and Council Members noted they are still waiting on a second price quote for a maintenance agreement on the Town’s emergency generators.  The Council plans to make a decision on this matter at the next meeting.   

Item # 5 – The Shenandoah Time Trial will be held on Saturday, July 26, 2014, beginning at 8 a.m. with registrations at Stevens Cottage.  The estimated 200 bicycles will race against the clock through a route that begins in Town and winds its way to Naked Creek and back.  Everyone was invited to come out and greet the bicyclists, which will also have a wounded warrior component.

The Shenandoah Heritage Center will sell food during this event as a fundraiser for Stevens Cottage projects and maintenance.

Town employees will serve as road guards for this event and police officers will assist with traffic control as well.

It was also noted the Page Valley Bicycle Road Race will take place on August 2, 2014, in Stanley.  More information on this race is available by emailing This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Item # 6 – Mayor Lucas stated the 3rd Annual Combat Veterans Association Motorcycle Club will ride in the Bull Run III, which is a motorcycle ride from Manassas to Shenandoah on Saturday, July 26, 2014.   

They are expected to arrive between 12:30 to 1 p.m. for a lunch at the Shenandoah VFW.

Citizens are being urged to stand along their route and wave as they pass by to say THANK YOU to these Veterans.  The route is:  340 S; right on Virginia Ave; left on First St; left on Maryland Ave; left on 11th St to VFW.

Veterans suffering from Traumatic Brain Injury and/or PTSD will receive proceeds of the ride.  More info:  www.cvmavirginia27-2.org

Extreme caution should be used when driving in or around Shenandoah on Saturday.

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Pierce inquired about the cones in the road on Seventh Street.

Town Manager Dovel stated the public works department had to rod out a sewer clog and will need to install a riser on the manhole cover now. 

 

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Committee Chairman Kite requested the public works employees remove the vine growing on the railroad tunnel on Maryland Avenue.

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

TAXATION & FINANCE

(Chairman Pierce and Councilmen Kite and Vacant)

Committee Chairman Pierce stated the Town received the year end budget reports for review.

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Vacant)

Committee Chairman Comer reported the following Parks and Recreation News:  Veterans ParkExpansion of the racks to hold more bricks will begin soon.  The new section will be centered next to the existing retaining wall, but will be made exactly like the existing holders.  The new section will not block the existing sections and it will also be visible from the street.  Shenandoah Machine Shop will construct the new racks and it is expected up to 160 more bricks can be installed.  A waiting list is at Town Hall with about 100 names already.  Big Gem Park – Grills have been ordered and will be installed soon.  River ParkJMU Crew Club is repairing their dock and the Town is helping them contact a contractor who may be able to help them in this area.   The JMU Crew Club is a huge asset to our Town and River Park.

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Councilman Comer reported the Chamber’s Business After Hours at Stevens Cottage, held on Thursday, July 17, 2014, was a success.  The event was hosted by The Shenandoah Heritage Center and The Shenandoah Industrial Corporation paid for the food served.  There were close to 50 officials and business people attending this event.

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

Committee Chairman Kite stated Sullivan Mechanical Contractor’s new storage building on US Highway 340 looks really nice and should be given a Community Enhancement Award in the commercial category.

He also noted the house at Virginia Avenue and Fourth Street is almost complete and looks really nice with the new siding installed.  An award will be given to them as soon as they finish cleaning up the construction debris. 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Vacant)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

Councilman Hinkle inquired about the proposed golf cart ordinance?

Following a brief discussion, it was the consensus of the Council to not pursue implementing a golf cart ordinance at this time.  Mr. Rudolph brought this suggestion before Council at a previous meeting and a letter will be written to him explaining it is not feasible to implement this ordinance at this time.

NEW BUSINESS

There was nothing to report during this period.

TOWN MANAGER’S REPORT

There was nothing further to report during this period.

MAYOR’S REPORT 

There was nothing further to report during this period.

FOR THE GOOD OF THE TOWN 

Fifth District Board of Supervisors Member Dorothy Pendley stated Bobby Fox agreed to allow use of his display windows in his vacant commercial building on First Street and volunteers plan to clean them and display Town History items on a rotating basis.

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Hinkle, to adjourn the meeting at 7:47 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                                           NAY:  None.

              Councilman Comer

              Councilman Hinkle

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion with one Council seat vacant.

 

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
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