Town Council Actions 6/23/15 and Meeting Minutes 6/9/15

Town Council Actions 6/23/15

 

  1. Council granted permission to Ikey Parks to place a food truck on Town property at the River Park to service guests using the area for recreation.  Prior to selling food, Mr. Parks is required to obtain the Itinerant Merchant License, register for meals tax, and obtain the required insurance coverage.  The food truck will never stay overnight, but will move in and out of Town as the need arises.  The yearly fee of $500 for the Itinerant Merchant License will also cover this food truck when it is used elsewhere in Town as well.     

 

  1. Approved a consolidation of lots request from Ron and Trudy Comer for their property at 511 Seventh Street.  Mr. and Mrs. Comer plan to place a home on this property in the near future and needed to combine lots 16 and 17 into one lot.  Council also approved water and sewer connection applications for this same property. 

 

  1.  Authorized donating $100 to Page County High School Music Boosters; $100 to 8U Jr. Lady Warriors Softball team; and $90 to Shenandoah Marketplace. 

 

  1. The 2015 State Champions Page County High School Lady Panthers Softball Team sent a thank you card and photo to the Town for the donation to their organization recently. 

 

  1.  Received the May 2015 Police Report for review.

 

  1. Authorized $15,000 for parts and labor to replace one of the 20HP submersible pumps at the sewer plant.  This broken pump is in the digester and helps aerate the sludge.   There are 2 pumps that alternate this task.  They both have been in operation since the late 1980’s. 

 

  1. Mayor Lucas, Vice Mayor Kite, Councilmen Comer, Hinkle and possibly Pierce will participate in the Stanley Homecoming Parade on July 4th.

 

  1. Agreed to accept hand-crafted adult made holiday ornaments with a train theme.  The deadline to submit ornaments to Town Hall will be October 1st.  The Council will choose a winner and it will be forwarded to the state to be displayed on the tree in the Executive Mansion to represent Virginia Cities and Towns.  The remaining ornaments will be displayed on a tree at Town Hall.   

 

  1. Approved a water tap connection application for Alex and Alice Pence of 900 Shenandoah River Road.  This connection is part of the new water line project in this area and paid for by North American Philips.

 

  1. Agreed the Town should contact VDOT again to determine the status of several planned improvements in Town.

 

  1. Heard the software company serving most Police Departments in the state is going out of business.  The departments are required to have this type of software to submit reports to the State Police.  Therefore, the departments are being forced to explore options for new software.  All local area Police Departments, including the Sheriff’s Department, are hoping to obtain new software that interconnects locally and throughout other states, too.  All options are being explored, but it is estimated new software will cost between $15,000 and $20,000 for Shenandoah and this is an unbudgeted expense coming in the near future.  Additionally, the departments are likely to have increased software support fees. 

 

  1.  Budget Reports through May 2015 were received for review.

 

  1. Heard the Northern Shenandoah Valley Regional Commission and Page County Economic Development are in discussions with the Town to explore grant or other funding options for several projects in Town related to water and sewer upgrades and expansions.  There is the possibility the Town and County representatives may need to hold joint meetings to discuss regional funding opportunities. 

 

  1. Parks and Recreation News:  One of the new kiosks may have to be relocated at Big Gem Park – a new site is being explored now; several ideas are being explored for landscaping on the bank at Big Gem Park near Route 340;  and heard the artist repainted several areas on the mural at Veterans Park.

 

 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 JUNE 9, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, June 9, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.     

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Lori Gochenour, Deputy Court Clerk; Dorothy Pendley, Fifth District Board of Supervisor Member; Robert and Carol Sue Zirkle; Gary Patterson; James and Margaret Campbell; Mike Uram; Craig Lancto; and Ruth Reid.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

Previously the Town Council adopted an Ordinance to change the Town Elections from May to November at the General Elections.  With the old May Election schedule, Mayor and Council terms expired June 30th of their respective years. 

 

Mayor Lucas stated Page County Circuit Court Deputy Clerk Lori Gochenour was present to swear in members for their new terms of office, which now all expire December 31st of their respective years.

 

Mayor Lucas and Councilmen Comer, Hinkle and Pierce were sworn in for their new terms expiring December 31, 2016.  Vice Mayor Kite and Councilmen Fox and Jenkins were sworn in for their new terms expiring December 31, 2018.

 

Everyone thanked Deputy Court Clerk Gochenour for attending the meeting and taking care of this business, rather than every member having to travel to the courthouse in Luray for this purpose. 

 

Mayor Lucas and Council Members presented the May Community Enhancement Award to Matthew and Erin Yoder for improvements to their property at 174 Gregory Street.  Councilman Hinkle stated all the improvements to the house look really nice and they have completely remodeled the interior too.  Mr. and Mrs. Yoder were not able to attend the meeting, but sent their thanks and appreciation for this recognition. 

 

The June Community Enhancement Award was presented to James and Margaret Campbell for improvements to their property at 306 Second Street.  Mayor Lucas noted the Campbell's recently installed new siding and made other improvements to their home.  Mr. and Mrs. Campbell accepted the plaque and thanked Mayor Lucas and Council Members for this award. 

 

The July Community Enhancement Award was presented to KGP Associates - Gary Patterson for the recent repainting of the buildings and trim at 420 First Street.  Mayor Lucas stated the buildings look really nice now.  Mr. Patterson accepted the plaque and noted his thanks to the Mayor and Council Members for this award for the repainting of his buildings on First Street.

 

Computer Center Supervisor and Police Administrative Assistant Joyce Fluharty presented the new Town website for Council's review.  Mrs. Fluharty built the new site (at no additional cost to the Town) and it is scheduled to go live soon.  The new website is more user friendly than the old site and contains all updated information.  Additionally, Mrs. Fluharty has inserted updated photographs of all businesses in Town, churches, parks, and other points of interest on the site.  Various organizations have their own listing on the site and she requested they each review their listing and let her know of any changes needed. 

 

Following questions, Mrs. Fluharty explained she has a compiled a complete listing of the source materials and everything needed to recover any issues with the new site.  Additionally, the company hosting the new site has security and backup procedures in place as well.  The new Town website will have the same address at www.TownOfShenandoah.com.

 

Following a visual review of the main sections of the new site, Mayor Lucas and Council Members thanked Mrs. Fluharty for all the time and effort she put into building the new website and for all the great work she does at the Computer Center and for the Police Department, too.

 

MAY 26, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve the Regular Meeting Minutes held on May 26, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVAL OF BILLS:

 

Mayor Lucas inquired if the invoice for the portable toilets was for the cruise ins for the year?

 

Assistant Town Manager Roudabush stated yes, and $360 would be reimbursed by the Shenandoah Heritage Center.

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve the bills, dated June 9, 2015, in the Combined Accounts Disbursement Warrants #33695 - #33741 in the amount of $97,400.25.

 

Members Roll Call Vote was as follows:

 

 YEA:   Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for June 9, 2015. 

 

A Motion was made by Councilman Comer, seconded by Councilman Pierce, to approve the June 9, 2015 Treasurer’s report in the amount of $1,378,020.92, as read.

 

Members Vote was as follows:

 

YEA:  Vice Mayor Kite                                 NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Town Manager Dovel regarding the potential purchase of a new truck for the maintenance department.  The purchase of this vehicle was discussed at the budget workshops this year.  The state contracted price is the best deal available with the truck coming from Colonial Ford, the bed and snowplow from Wilbar Truck Equipment.   It was noted there is the possibility a snowplow may be obtained from the Virginia Department of Transportation, without cost to the Town, and if so $5,350 would be deducted from the price.

 

Once the vehicle is ordered, Town Manager Dovel stated it would take 90 to 120 days before the vehicle is delivered.  He noted Treasurer Breeden will present Council with the best loan interest rates available when it is closer to the delivery date. 

 

Following a brief discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Hinkle, to authorize Town Manager Dovel to sign documents and purchase a 2016 Ford F450 truck, dump bed, and snow plow in the amount up to $53,000.

 

Members Roll Call Vote was as follows:

 

YEA:  Vice Mayor Kite                                 NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a memorandum from Treasurer Breeden requesting permission to close the Town Hall to the public on July 7-9, 2015 to allow staff time to close the current fiscal year books and set up the new fiscal year books. 

  

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to authorize closing the Town Hall to the public July 7-9, 2015, for closing of current fiscal year books and opening of new fiscal year books.

 

 

Members Vote was as follows:

 

YEA:  Vice Mayor Kite                                 NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Vice Mayor Kite read a special event application for the 2nd Annual JMU River Festival on September 13, 2015, from Noon until 6 p.m.

 

Following a brief discussion, a Motion was made by Councilman Pierce, seconded by Councilman Comer, to approve the JMU River Festival on an annual basis and waive the rental fee, contingent upon the park being available each year for the event.     

 

 Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Mayor Lucas and Council Members received the May 2015 Town Vehicle Gasoline log for review. 

 

Item # 5 – Mayor Lucas and Council Members received a thank you card from Lynn Rinaca for the Town recognizing him at the 18th Annual Memorial Ceremony at the VFW.  On May 23, 2015, Mayor Lucas presented Mr. Rinaca with an American Flag in honor of his service to our Country and all the military items he has donated to the Town museum. 

 

Item # 6 – Mayor Lucas read a letter from Christ United Methodist Church's Auction Committee Co-Chair Annie Pierce noting the Annual Auction benefits the church and half of the proceeds will go toward installing new windows at Grace House.  Grace House is a facility in Town that provides a temporary residence to women of specific needs. The residence requires residents to seek jobs, attend counseling, modify their behaviors, and improve their education or skills where needed.  Once the windows have been replaced, Grace House will replace their heating and cooling systems.  The church needs donations and items to be auctioned off for this event to be successful.  Additional information may be obtained by calling Auction Committee Co-Chairs Annie Pierce or Marge Zimmerman.

 

Item # 7 – Mayor Lucas and Council Members received information regarding the United Way of Page County's 18th Annual Denim & Diamond's Event to be held on Friday, June 12th at 6:30 p.m. at Faithbrooke Barn and Vineyards in Luray.  Individual tickets are $50 each; with sponsorships available in the amounts of $150 to $400.

 

Item # 8 – Mayor Lucas read a notice indicating the Page County Board of Supervisors has allotted $5,000 of the transient occupancy (lodging tax) tax to the Town of Shenandoah for use in tourism purposes for the upcoming fiscal year.  The Town uses this money, which is received from tourists staying overnight in Page County, to place extra advertisements, welcome booth at events, etc. to entice more tourists to our area.

 

Item # 9 – Mayor Lucas read a memorandum from Town Manager Dovel which indicated T. A. Pendleton, III has successfully passed the tests and obtained his Wastewater III Operator License.

 

Therefore, a Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize T. A. Pendleton, III a five percent (5%) salary increase for obtaining his Wastewater III Operator License, effective with the next payroll.       

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

 

 

 

 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

There was nothing to report during this period.     

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Following questions, Town Manager Dovel reported the Virginia Department of Transportation representatives toured the Town recently and viewed 10 problem areas.  Several of the areas they agreed to make repairs soon, and several areas they offered suggestions on small ways the Town or property owners could alleviate the issues being experienced.  The Virginia Department of Transportation will clean out several drainage ditches to assist with some of the problems being experienced.  They also plan to install new pavement in the tunnel on Route 602 to help alleviate the reoccurring potholes in the tunnel. 

 

Mayor Lucas stated the drain near the funeral home is clogged and needs to be cleaned out whenever the Virginia Department of Transportation comes in Town to do the other work. 

 

Town Manager Dovel reported Fields United Methodist Church has replaced some drainage ditches and sidewalk on their property.  This should help alleviate some of the drainage problems they have experienced in the past.  He also noted the church wants to replace the sidewalk along the street side, but would like for the Town to remove the old cement and provide the gravel for the new sidewalk.  The church will pay all other expenses involved with replacing the sidewalk along the street. 

 

Several Council Members noted this would be minimal expense to the Town to remove the old cement and provide the gravel for the base of the new sidewalk along the street. 

 

Therefore, a Motion was made by Councilman Jenkins seconded by Vice Mayor Kite, to authorize removing the old cement and supplying the gravel for the base of a new sidewalk along the street at Fields United Methodist Church.         

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Councilman Jenkins reported there is some missing siding from behind the building housing the General train model on First Street and it will need to be repaired or replaced.

 

Mayor Lucas noted there are no excursions currently planned to come through Shenandoah, but there are excursions involving the old steam engines in the nearby area this summer.  He stated this information is available at Town Hall for anyone interested in learning more.  

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Chief Davis stated the Virginia Department of Transportation representatives gave approval to paint the curb further down from the intersection of Fourth Street and Maryland Avenue, if necessary for safety. 

 

Following questions, Chief Davis stated the police department took several measures to increase safety of pedestrians near the Shenandoah Ballparks, including more patrols in this area and placing the speed monitoring trailer in this location.  He noted often there are no violations, but rather a misperception of the fans sitting around the park, as vehicles often appear to be traveling faster, when in fact most are obeying the posted speed limit.  The speed trailer has the large monitor where people can actual see the speed of vehicles as they go by too.   

 

Following a brief discussion, it was noted several senior citizens have been scammed by out of Town driveway pavers or sealers in the past few months.  Citizens are cautioned to contact the police department before agreeing to any work by unsolicited contractors or people.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

There was nothing to report during this period. 

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Following a brief discussion and questions by Council, Committee Chairman Comer reported the following Parks and Recreation News:   The new kiosks will be installed tomorrow at the Big Gem Park.  One will be at the shelter and the other near the park entrance.  The area of the old kiosks is being reserved to hold a sign or painting of the Big Gem Furnace and information about the history of the Big Gem Park; at the suggestion of Amos Thomas, a new path is being considered to lead visitors to the site of the old furnace (now just a partial foundation); the Town will contact JMU Archeology Department to determine their interest in projects in the parks. 

 

 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated the Town Industrial, Economic Development and Procurement Committee met recently and enlisted the assistance of the Northern Shenandoah Valley Regional Commission for grant research and assistance.  He explained Martha Shickle is scheduled to research this matter more and report back to the Town.  Representatives of the Shenandoah Volunteer Fire Company and Rescue Squad also attended this meeting regarding their need for more space for equipment.

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Vice Mayor Kite stated Greg and Donna Gochenour have recently remodeled their home’s exterior and will be eligible for the August Community Enhancement Award.  This plaque will be ordered and presented to them at the first meeting in August. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Following questions, Town Manager Dovel reported Public Works Foreman Mark Armentrout is still out on sick leave, but hopefully will be able to return to work soon.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

Town Manager Dovel reported there are problems with the digester pump at the sewer plant, and they are hopeful the part can be replaced at a low cost.  However, no final prices have been obtained yet. 

 

MAYOR’S REPORT  

 

There was nothing further to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

  1. Mike Uram thanked the Town for the recent Memorial Day Festival and Parade.  He noted, as a Veteran, he feels very much appreciated in the Town of Shenandoah.  He also noted the new website is very progressive and Shenandoah is ahead of the curve with this new site. 

 

Councilman Pierce confirmed the Computer Center has up to date computers and software for use by citizens and class attendees. 

 

  1. Dorothy Pendley nominated her neighbor for a future community enhancement plaque.  She noted they have almost completed their renovations to the old Dr. Shuler residence. 

 

  1. Carol Sue Zirkle thanked the Town, Volunteers, and Staff of the Computer Center for the great strides that have been made at this facility.  She noted the low-cost educational programs offered here have helped her at her job.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 8:15 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 6-9-15 & Meeting Minutes 5-26-15

Town Council Actions 6-9-15

 

  1. Deputy Court Clerk Lori Gochenour held a brief swearing-in ceremony for Mayor Lucas, Vice Mayor Kite, and Town Councilmen for their new terms of office.  Lucas, Comer, Hinkle, and Pierce terms expire December 31, 2016 and Kite, Fox, and Jenkins terms expire December 31, 2018.   This action was needed due to the Town Elections now being held in November beginning in 2016. 
  1. Presented Community Enhancement Award Plaques for May to Matt and Erin Yoder, 174 Gregory Street; for June to James and Margaret Campbell, 306 Second Street; and for July to Gary Patterson (KGP Investments), 420 First Street.   Each of these properties was recently remodeled with new siding or paint and other improvements making great enhancements to our community.  Council selected another property for the August Community Enhancement Award and it will be presented at the August 11th meeting. 
  1. Computer Center Supervisor and Police Administrative Assistant Joyce Fluharty presented the new Town website for Council's review.  Ms. Fluharty built the new site (at no additional cost to the Town) and it is scheduled to go live soon.  The new website is more user friendly than the old site and contains all updated information.  Additionally, Ms. Fluharty has inserted updated photographs of all businesses in Town, churches, parks and other points of interest on the site.  Various organizations have their own listing on the site and are requested to review their listing.  Any changes needed are to be sent to Ms. Fluharty at 540-652-8773 or by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  1. Mayor Lucas and Council Members thanked Ms. Fluharty for all the time and effort she put into building the new website and for all the great work she does at the Computer Center and for the Police Department, too.
  1. Approved $53,000 to purchase a 2016 Ford F450 with dump bed and snowplow.  The vehicle will be purchased through the state contract and will be delivered 90 to 120 days after the order is placed.  Local banks will be contacted for their best loan interest rates closer to the time of delivery.   
  1. Authorized closing the Town Hall to the public on July 7-9, 2015 to allow staff time to close out the old fiscal year and set up the books for the new fiscal year.
  1. Authorized a five percent (5%) salary increase for T.A. Pendleton, III for successfully passing his Wastewater III Operator's License.  Congratulations T.A.!
  1. Received the May 2015 Vehicle Gasoline Log for review.
  1.  Received a thank you card from Lynn Rinaca for the Town recognizing him at the 18th Annual Memorial Ceremony at the VFW.  Mayor Lucas presented Mr. Rinaca with an American Flag in honor of his service to our country and all the military items he has donated to the Town museum.
  1. Received information regarding Christ United Methodist Church's Annual Auction with half of the proceeds to benefit the church and half of the proceeds to install new windows at Grace House.  Grace House is a facility in Town that provides a temporary residence to women of specific needs. The residence requires residents to seek jobs, attend counseling, modify their behaviors, and improve their education or skills where needed.  Once the windows have been replaced, Grace House will replace their heating and cooling systems.  The church needs donations and items to be auctioned off for this event to be successful.  Additional information may be obtained by calling Auction Committee Co-Chairs Annie Pierce (540) 652-6277 or Marge Zimmerman at (540) 289-7123.
  1. Received information regarding the United Way of Page County's 18th Annual Denim & Diamond's Event to be held on Friday, June 12th at 6;30 p.m. at Faithbrooke Barn and Vineyards in Luray.  Individual tickets are $50 each; with sponsorships available in the amounts of $150 to $400.  More information may be obtained by calling Barbie at 540-335-3654 or by emailing her at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
  1. Heard the Page County Board of Supervisors has allotted $5,000 of the transient occupancy (lodging tax) tax to the Town of Shenandoah for use in tourism purposes.  The Town uses this money, which is received from tourists staying overnight in Page County, to place extra advertisements, welcome booth at events, etc. to entice more tourists to our area.
  1. Heard the Virginia Department of Transportation representatives toured the Town recently and viewed 10 problem areas.  Several of the areas they agreed to make repairs soon, and several areas they offered suggestions on small ways the Town or property owners could alleviate the issues being experienced.
  1. Heard several senior citizens have been scammed by out of Town driveway pavers or sealers in the past few months.  Citizens are cautioned to contact the police department before agreeing to any work by unsolicited contractors or people.
  1. Heard the Town Industrial, Economic Development and Procurement Committee met recently and enlisted the assistance of the Northern Shenandoah Valley Regional Commission for grant research and assistance.  Martha Shickle is scheduled to research this matter more and report back to the Town.  Representatives of the Shenandoah Volunteer Fire Company and Rescue Squad also attended this meeting regarding their need for more space for equipment.
  1. Heard Public Works Foreman Mark Armentrout is still out on sick leave, but it is hoped he can return to work by the end of July.
  1. Authorized removing the old sidewalk and purchasing the stone for the base for a new sidewalk in front of Fields United Methodist Church.  The church will pay the cost of the labor and materials to pour a new sidewalk in this area.  The church recently excavated and replaced old drainage lines and installed a new sidewalk on the church property, too.
  1. Heard the sewer plant sump pump has a broken propeller and it is expected it will cost a couple of hundred dollars to replace it.
  1. Parks and Recreation News:   The new kiosks will be installed tomorrow at the Big Gem Park.  One will be at the shelter and the other near the park entrance.  The area of the old kiosks is being reserved to hold a sign or painting of the Big Gem Furnace and information about the history of the Big Gem Park; at the suggestion of Amos Thomas, a new path is being considered to lead visitors to the site of the old furnace (now just a partial foundation); the Town will contact JMU Archeology Department to determine their interest in projects in the parks.
  1. Mike Uram thanked the Town for the recent Memorial Day Festival and Parade.  He noted, as a Veteran, he feels very much appreciated in the Town of Shenandoah.  He also noted the new website is very progressive and Shenandoah is ahead of the curve with this new site.
  1. Dorothy Pendley nominated her neighbor for a future community enhancement plaque.  She noted they have almost completed their renovations to the old Dr. Shuler residence.
  1. Carol Sue Zirkle thanked the Town, Volunteers, and Staff of the Computer Center for the great strides that have been made at this facility.  She noted the low-cost educational programs offered here have helped her at her job.

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MAY 26, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, May 26, 2015, at 7:00 p.m., with Vice Mayor William Kite, presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  Mayor Clinton O. Lucas, Jr.    

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Craig Lancto; Ruth Reid;  and Kara Comer.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period.

 

MAY 12, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Pierce, seconded by Councilman Fox, to approve the Regular Meeting Minutes held on May 12, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Councilman Comer, seconded by Councilman Hinkle, to approve the bills, dated May 26, 2015, in the Combined Accounts Disbursement Warrants #33667 - #33694 in the amount of $71,522.78.

 

Members Roll Call Vote was as follows:

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Vice Mayor Kite read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 26, 2015. 

 

A Motion was made by Councilman Fox, seconded by Councilman Comer, to approve the May 26, 2015 Treasurer’s report in the amount of $1,144,862.35, as read.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – The April 2015 Police Report was received for review.  Councilman Jenkins inquired about the number of complaint calls.  Chief Davis stated those are phone calls and mainly are just from citizens asking for advice, but sometimes require an officer to respond to take care of a situation, as well. 

Item # 2 – Vice Mayor Kite read a memorandum from Town Manager Dovel requesting authorization to transfer $12,107.31, from the Utility Capital Improvement Checking Account to the Utility Checking Account and pay the invoice from Burner Well Drilling.  Burner Well Drilling replaced the 12th Street well submersible pump. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to authorize the transfer of $12,107.31 from Utility Capital Improvement Checking Account to Utility Checking Account and pay the invoice from Burner Well Drilling in this same amount for the well pump replacement at the 12th Street Well. 

 

Members Roll Call Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Vice Mayor Kite read a special event application for the 2nd Annual JMU River Festival on September 13, 2015, from Noon until 6 p.m.

 

Following a brief discussion,  a Motion was made by Councilman Pierce, seconded by Councilman Comer, to approve the JMU River Festival on an annual basis and waive the rental fee, contingent upon the park being available each year for the event.     

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Received a thank you card from Girl Scout Troop 333 for the Town's donation to their group.   

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Town Manager Dovel reported the public works department has one water leak to repair on 10th Street, but it is just a small leak at the meter and should be fairly easy to repair.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Regarding several street issues, Town Manager Dovel stated the Virginia Department of Transportation (VDOT) plan to repave some streets in Town, soon.  VDOT representatives are scheduled to meet with Town representatives on Wednesday, May 27th to review and discuss repairs to several problem areas including the potholes in the railroad tunnel on Route 602.

 

Councilman Fox requested they also give advice on the problem of people parking large trucks along the wall of the school (on Maryland Avenue), which causes drivers to not be able to see when making the turn in this area.  He noted the truck drivers are parking in this area and walking to the convenience store or McDonald's. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Councilman Jenkins inquired if the police department had calibrated their sound meter yet?

 

Chief Davis said yes, the sound meters and calibration equipment were ordered at the same time.  He noted everything was purchased from the money allotted for this purpose. 

 

Chief Davis and Council Members briefly discussed the house on North Third Street and it was noted they have started to clean up some of the junk and trash from the yard.  It was also noted many of the rabbits have been removed from the property now. 

 

Regarding the burned house on Third Street, it was noted the owner does still have a dumpster on site, but it appears he has stopped tearing down the remaining portion of the structure.  Town Manager Dovel noted they would try to get in touch with the owner again to determine when he will complete the demolition.

 

Councilman Jenkins noted there are several homes in Town that need maintenance.  The houses are located on Coverstone Lane and Sixth Street. 

 

Town Manager Dovel noted letters would be mailed to the owners notifying them of the need to maintain their property. 

 

Chief Davis stated the owner of the property on Denver Avenue has started to remove some of the vehicles and covered some others.  He noted his department handles inoperable vehicles on a complaint basis. 

 

Councilman Jenkins inquired if there are regulations for how long a garage or vehicle sales lot may keep inoperable vehicles?

 

Assistant Town Manager Roudabush noted there is a time limit and they would remind the local garages of this time limit.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Committee Chairman Pierce inquired what the Town's policy is on food trucks?

 

Assistant Town Manager Roudabush explained if a food truck does not have a permanent location, they would be required to pay $500 a year to operate in Town.  She noted if they have a permanent place of business in Town, then there is the possibility a regular business license would be issued. 

 

Committee Chairman Pierce stated he was concerned a food truck would try to service the ball park when they hold the large tournaments. 

 

This matter was discussed briefly and it was noted the Shenandoah Recreation League normally handles all concessions for the events, but Town staff would check with the members to ensure they would not allow a food truck to service this area during large events, unless it was properly licensed by the Town.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Following a brief discussion and questions by Council, Committee Chairman Comer reported the following Parks and Recreation News:  Additional nets will be installed at the Town’s basketball court to help prevent balls from going over the fence into the streets; the new kiosks will be installed soon and the brochure boxes have been installed already; a handicap access only sign will be installed at the small drive leading to the gazebo at Big Gem Park; heard there are only about 35 spaces left for people to order engraved bricks to be placed at Veterans Park.  The bricks are $50 each and applications are available at Town Hall.

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated the Industrial, Economic Development and Procurement Committee will hold another meeting soon to discuss more details on the grant research needed for several projects in Town.  The meeting will be held at Town Hall and will include representatives from the Northern Shenandoah Valley Regional Commission, the Shenandoah Indians Baseball Team, the Shenandoah Volunteer Fire Company, and the Shenandoah Rescue Squad.  The meeting date has not been set yet. 

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Vice Mayor Kite stated Council already approved a house on Gregory Street for a Community Enhancement Award and this will be presented at the next meeting.  He noted there are two (2) other places that may qualify for Community Enhancement Awards, too.  He noted the house owned by the Campbell's is being remodeled on Second Street and the buildings on First Street owned by Gary Patterson were repainted recently.

 

Therefore, a Motion was made by Councilman Jenkins, seconded by Councilman Comer, to authorize Community Enhancement Awards for 306 Second Street and 420 First Street.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Following questions, Town Manager Dovel reported Public Works Foreman Mark Armentrout is still out on sick leave, but hopefully will be able to return to work soon.

 

Vice Mayor Kite thanked all Town employees and all volunteers involved with the preparations and working on the days of the events for the 18th Annual Memorial Day Festival and Parade.

 

Councilman Pierce stated Mayor Lucas and Vice Mayor Kite did a great job on the Memorial Service at the VFW and there were more people than ever in attendance. 

 

Councilman Hinkle noted everyone did an excellent job and the festival turned out great.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

Councilman Jenkins stated he agreed with the comments from the last meeting regarding attorney’s fees.  He noted the current attorney knows the Town Code and a new attorney would have to research it, potentially costing the Town more legal fees.  He noted the Council reviewed switching legal counsel in the past, but it did not work out.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

There was no one desiring to speak during this period. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Councilman Jenkins, seconded by Councilman Fox, to adjourn the meeting at 7:49 p.m.

 

Members Vote was as follows:

 

YEA:    Councilman Comer                           NAY:  None.

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Vice Mayor Kite.

ABSENT:    Mayor Lucas.

VOTE:        Unanimous in favor of motion.

 

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 5/26/15 and Meeting Minutes 5/12/15

Town Council Actions 5/26/15

 

  1. Approved a special event application for JMU Recreation Department for their 2nd Annual River Festival.  Students are bused to Shenandoah for this event being held in September.  Council also approved this event on an annual basis, provided the park is available.
  1. Received the April 2015 Police Report for review.
  1. Authorized transfer of funds and payment of $12,107.31 to Burner Well Drilling to replace the 12th Street well pump.  These pumps last about three (3) years as it runs 24/7 and pumps about 4 million gallons a month.
  1. Received a thank you card from Girl Scout Troop 333 for the Town’s donation to their troop.
  1. Heard VDOT will meet with Town Officials on Wednesday, May 27, 2015, at 9:30 a.m. to look at several problem areas in Town.
  1. Heard the occupant of the house on N. Third Street has started to clean up the yard and has removed most of the rabbits now.
  1. Parks and Recreation News:  Additional nets will be installed at the Town’s basketball court to help prevent balls from going over the fence into the streets; the new kiosks will be installed soon and the brochure boxes have been installed already; a handicap access only sign will be installed at the small drive leading to the gazebo at Big Gem Park; heard there are only about 35 spaces left for people to order engraved bricks to be placed at Veterans Park.  (The bricks are $50 each and applications are available at Town Hall.)
  1. Heard the Industrial, Economic Development & Procurement Committee will hold another meeting soon to expand on their discussions at the last meeting regarding pursuing grant research.  The date and time of this meeting has not been set yet.
  1. Authorized 2 more Community Enhancement Awards and these will be presented at an upcoming meeting.
  1. Heard Public Works Foreman Mark Armentrout is still out on sick leave, but hopefully will be able to return to work soon.
  1. Thanked all Town employees and all volunteers involved with the preparations and working on the days of the events for the 18th Annual Memorial Day Festival and Parade.  It was noted everyone did an excellent job and the festival turned out great! 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 MAY 12, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, May 12, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; Charles Jenkins; and Richard Pierce.

 

Council Members absent were:  None.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; and Juanita F. Roudabush, Assistant Town Manager/MMC.

 

Citizens present were:   Fifth District Board of Supervisor Member Dorothy Pendley; Nancy Boyer; Mike Uram; Linda Jarrell; Ruth Reid; Rochelle Reid; Colin Reid; Timothy Butler; Misty Breeden; April Lucas; Nateya Murray; Ellie Kelly; and Daniel Triggs.

 

Media Representatives:   None.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period.

 

APRIL 28, 2015 REGULAR MEETING MINUTES:

 

A Motion was made by Councilman Hinkle, seconded by Councilman Comer, to approve the Regular Meeting Minutes held on April 28, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

 

Councilman Hinkle inquired about warrant number 33634 for hats?

 

Town Manager Dovel stated the payment covers hats and other items for all departments. 

 

Councilman Jenkins inquired about warrant number 33635 for the sound level meter and if the amount approved by Council previously was enough to cover all the required accessories?

 

Mayor Lucas stated they would inquire with Chief Davis if the amount covered the entire expense or if he needed to use some of his regular budgeted money.

 

There being no further questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to approve the bills, dated May 12, 2015, in the Combined Accounts Disbursement Warrants #33621 - #33666 in the amount of $75,987.60.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for May 12, 2015. 

 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to approve the May 12, 2015 Treasurer’s report in the amount of $1,103,489.92, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Town Manager Dovel requesting Council authorize Trey Pendleton a five percent (5%) salary increase for successfully passing his Wastewater IV Operator License test.

 

Personnel Committee Chairman Pierce stated a five percent (5%) salary increase is the customary amount for passing each level of water or wastewater certification.  Having a CDL license is a condition of employment and does not receive a salary increase when obtained.   

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to authorize a five percent (5%) salary increase, effective with the next payroll, for Trey Pendleton for passing his Wastewater IV Operator License.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas read a special event permit application from Grace House for a musical event at the Shenandoah River Park on June 13, 2015, from 1 p.m. until 5 p.m.

 

Following a brief discussion, it was noted Grace House is a local non-profit agency and they plan to hold this type of event each year, if Council approves. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to waive the reservation fee and authorize Board Members to hold an outdoor musical event as a fundraiser for Grace House annually at the Shenandoah River Park, subject to the space being available.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas received the April 2015 Town Vehicle Gasoline Log for review.

 

Item # 4 – Mayor Lucas and Council Members received information regarding the TRIAD Senior Safety and Crime Prevention Conference to be held on May 14, 2015, at 9 a.m. at the Rileyville Baptist Church.  The fall TRIAD Conference will be held at the Christ United Methodist Church in Shenandoah.    

 

Item # 5 – Mayor Lucas and Council Members received notice the Shenandoah Marketplace will present a sampling of their offerings from Noon until 4 p.m. on May 23, 2015 at Stevens Cottage.  They will sell fresh produce, art and crafts.  Also, there will be basket making and wool spinning demonstrations and dandelion tea will be served.  Following the kickoff event on May 23rd, the Shenandoah Marketplace is scheduled for regular hours 3 p.m. until 7 p.m. on the first Thursday of each month, June 4th through October 1st.

 

Also, the Shenandoah Marketplace submitted a letter requesting the Town donate the $100 fee needed for them to be represented in the Artisans Trail program.  The letter explained the group does not have any income until fundraisers begin on May 23rd.  However, the deadline to submit applications for the Artisans Trail is May 15th

 

Mayor Lucas stated there is only $290.26 left in the Town budget for donations for the rest of this fiscal year and Page County High School Music Boosters and the JMU Crew Club have both already requested donations.

 

Vice Mayor Kite noted there is the possibility the Page County High School Softball and Baseball Teams or recreation league teams will advance to state playoffs.  He noted if they make state playoffs, these groups will then request donations, too. 

 

In view of the above, Council did not take any action on the Shenandoah Marketplace request.  Mayor Lucas and Council Members suggested the group plan ahead and submit requests for donations prior to the Council’s budget workshops each year.

 

Councilman Jenkins stated Jenkins Computer Service would donate the $100 for the Artisans Trail application and they could obtain the check at his office tomorrow.  

 

Item # 6 - Shenandoah Marketplace also submitted a draft letter for Mayor Lucas and Council to consider signing in support of a grant application they are submitting to help fund their projects.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to authorize signatures on the letter of support for the Shenandoah Marketplace grant application, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

Following Council’s authorization, Mayor Lucas and each Council Member signed the letter supporting the Shenandoah Marketplace grant application.  The signed letters were presented to the Shenandoah Marketplace Secretary Linda Jarrell to include with her grant application.  

 

Item # 7 – Mayor Lucas and Council Members reviewed Page County’s Peddling and Solicitation Ordinance and agreed the Town does not need to pursue adopting such an ordinance at this time. 

 

Item # 8 – Mayor Lucas and Council Members received a copy of the Annual Drinking Water Quality Report.  The report indicated the Town is in full compliance with all water quality, monitoring and reporting requirements and that no violations occurred for the calendar year of 2014.  It was noted a copy of the full report is available on the Town website at www.TownOfShenandoah.com and on display at Town Hall.  Citizens may also request a copy by calling Town Hall at 540-652-8164.

 

Item # 9 – Mayor Lucas and Council Members received a thank you letter from the Shenandoah Area Agency on Aging for the Town’s donation to this organization which serves the needs of citizens over 60 years old, including Meals on Wheels for Page County residents. 

 

Item # 10 – The Town received a thank you letter from the Shenandoah High School Alumni Association for the Town’s assistance to their organization.  The Alumni awarded a $1,500 scholarship to Page County High School Senior Bethany Williams.

 

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite and Council Members briefly discussed the water drainage problem in the tunnel on Maryland Avenue.  It was noted the dripping water causes permanent potholes and requested the Virginia Department of Transportation review this matter to determine a possible solution.

 

Town Manager Dovel reported the public works department has repaired six (6) small water leaks recently.   

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

Councilman Jenkins reported a drainage issue along Virginia Avenue, near the Fourth Street intersection.  He noted one homeowner constructed a step and this seems to be causing some water to overflow, but there may be problems with the drainage ditches, too.  He requested the Virginia Department of Transportation also be requested to review this matter before the paving project is started soon.

 

Councilman Fox reported a problem with large delivery trucks parking in the area along Maryland Avenue in the early morning hours, which causes sight distance problems for drivers trying to pull out into the street.  He requested Chief Davis review this matter further to determine if there is any action needed. 

 

Councilman Jenkins noted it would not be convenient to restrict parking on the school side of Maryland Avenue because this is the only place larger vehicles can pull over to go in the convenience store or McDonald’s. 

 

Councilman Pierce requested a letter be forwarded to Comcast Cable and request they remove about 100 foot of unused cable wire that is on the ground along Shenandoah River Road.  He noted the volunteers with the annual river cleanup found this cable partially in the river, but it is still connected to the utility pole too.   He noted the local cable representative was supposed to have removed it already, but failed to do so.

 

Mayor Lucas and Council Members thanked the Public Works Department for all the extra work they are doing to prepare the parks for spring.  They are performing regular duties along with putting down mulch; extra weeding and trimming; and they will clean the streets in preparation for the 18th Annual Memorial Day Festival and Parade. 

 

Councilman Comer reported the Shenandoah Beautification Committee has purchased new flower barrels and replanted all flower pots and beds in Town.  The Town maintenance employees will begin watering all plants daily throughout the summer months.

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

Safety of pedestrians attending ball games at the fields on Junior Avenue was discussed briefly.  It was noted Town has requested permission from the Virginia Department of Transportation to close a small portion of Junior Avenue (between the two ball fields) for the dates of the recreation district tournaments in June and state tournaments in July.  VDOT assisted with relocating signage to remind drivers to be more aware of children crossing the roads in this area regularly and especially during large tournaments, where 40 to 50 teams will be present.  The posted speed limit is 25 mph, but even slower speeds are suggested during game and practice times.   It was noted Fifth District Board of Supervisor Member Dorothy Pendley also contacted VDOT in trying to resolve the traffic safety issues in this area and she also provided VDOT contacts for the Town too. 

 

With the approval of VDOT, the Town also repainted the faded crosswalk lines in this area too.    

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Committee Chairman Pierce noted the April 2015 Budget Reports were received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the following Parks and Recreation News:  Water proof kiosks have been ordered and brochure boxes are being placed at the parks; the parks are being prepared for the spring with new mulch and extra trimming and landscaping; a small platform will be set up for the performers at the outdoor hymn sings at Big Gem Park; the shelters and gazebos have been reserved for most of the summer weekends this year.

 

Council briefly discussed some tree removal needed at the River Park.  No action was taken at this time.

 

Also, Council noted more gravel is needed along the road at the River Park. 

 

Discussed there will be maintenance work performed on the Big Gem Park pond fountain and the harmless dye will be added soon. 

 

Vice Mayor Kite stated a small stage area will be placed at Big Gem Park, near the shelter, to hold performers for the outdoor hymn signs. 

 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Committee Chairman Jenkins stated the Industrial, Economic Development and Procurement Committee will hold a meeting at 3 p.m. on Thursday, May 14th to discuss pursuing local colleges for assistance with grant research.  The meeting will be held at Town Hall.   

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite stated the Community Enhancement Award program began in the 1990’s and people who enhance their property are eligible for the award.  He inquired if anyone knew of any remodeling projects suitable for a community enhancement award?

 

Councilman Hinkle stated the house on Gregory Street is almost complete and they completely remodeled the interior and exterior. 

 

Therefore, a Motion was made by Councilman Hinkle, seconded by Vice Mayor Kite, to authorize a Community Enhancement Award for 174 Gregory Street.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

There was nothing further to report during this period.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

 

 

UNFINISHED BUSINESS

 

Councilman Jenkins stated he agreed with the comments from the last meeting regarding attorney’s fees.  He noted the current attorney knows the Town Code and a new attorney would have to research it, potentially costing the Town more legal fees.  He noted the Council reviewed switching legal counsel in the past, but it did not work out.

 

NEW BUSINESS

 

There was nothing to report during this period.

 
TOWN MANAGER’S REPORT

 

There was nothing further to report during this period.

 

MAYOR’S REPORT  

 

There was nothing further to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Dorothy Pendley stated there are areas along Rt. 340 that need to be mowed and bushes trimmed.

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Jenkins, to adjourn the meeting at 8:16 p.m.

 

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 5-12-15 & Meeting Minutes 4-28-15

Town Council Actions 5/12/15

 

  1. Approved a special event application for the non-profit Grace House to hold their Annual Celebrate Music fundraising event at the Shenandoah River Park on June 13, 2015, from 1 p.m. until 5 p.m.  Council also approved this event on an Annual basis, provided the park is available.
  1. Received the Town vehicle gasoline log for review.
  1. Received notice of the TRIAD Senior Conference on May 14th at the Rileyville Baptist Church.  The October TRIAD Conference will be held at the Christ United Methodist Church in Shenandoah to provide information on safety and crime prevention for senior citizens and their caregivers. 
  1. Authorized a five percent (5%) salary increase, effective with the next payroll, for Trey Pendleton who successfully passed his Wastewater IV Operator’s License test.  Congratulations Trey!
  1. Heard the Shenandoah Marketplace will present a sampling of their offerings from Noon until 4 p.m. on May 23, 2015 at Stevens Cottage.  They will sell fresh produce, art and crafts.  Also, there will be basket making and wool spinning demonstrations and dandelion tea will be served.  The Shenandoah Marketplace is scheduled for regular hours 3 p.m. until 7 p.m. on the first Thursday of each month, June 4th through October 1st.
  1. Denied a request to fund the $100 application fee for Shenandoah Marketplace to join the Artisans Trail Program.
  1. Authorized and signed letters of support for Shenandoah Marketplace’s grant application to help fund their venture.
  1. Council reviewed Page County’s Peddling and Solicitation Ordinance and agreed the Town does not need to pursue adopting such an ordinance at this time.
  1. Received a copy of the Annual Drinking Water Quality Report, which indicated the Town is in full compliance with all water quality, monitoring and reporting requirements and that no violations occurred for the calendar year of 2014.  A copy of the full report is available on the Town website at www.TownOfShenandoah.com or at Town Hall, 426 First Street, Shenandoah, VA 22849.  Citizens may also request a copy by calling Town Hall at 540-652-8164.
  1. Received a thank you letter from the Shenandoah Area Agency on Aging for the Town’s donation to this organization which serves the needs of citizens over 60 years old, including Meals on Wheels for Page County residents. 
  1. Received a thank you letter from the Shenandoah High School Alumni Association for the Town’s assistance to their organization.  The Alumni awarded a $1,500 scholarship to Page County High School Senior Bethany Williams.
  1. Received the Budget Reports through April 2015 for review.
  1. Town will request VDOT review several areas in Town needing attention, including the constant problem of dripping water causing potholes in the railroad tunnel on 602 and drainage issues along 340.
  1. Town has requested VDOT close a small portion of Junior Avenue (between the two ball fields) for the dates of the recreation district tournaments in June and state tournaments in July.  VDOT assisted with signage to remind drivers to be more aware of children crossing the roads in this area regularly for games all summer and especially during large tournaments, where 40 to 50 teams will be present.  The posted speed limit is 25 mph, but even slower speeds are suggested during game and practice times.  
  1. Heard the Shenandoah Beautification Committee has purchased new flower barrels and replanted all flower pots and beds in Town.  The Town maintenance employees will begin watering all plants daily throughout the summer months.
  1. Thanked the Public Works Department for all the extra work they are doing to prepare the parks for spring.  They are performing regular duties along with putting down mulch; extra weeding and trimming; and they will clean the streets in preparation for the 18th Annual Memorial Day Festival and Parade. 
  1. Parks and Recreation News:  Water proof brochure boxes are being placed at the parks; the parks are being prepared for the spring with new mulch and extra trimming and landscaping; a small platform will be set up for the performers at the outdoor hymn sings at Big Gem Park; the shelters and gazebos have been reserved for most of the summer weekends this year.
  1.  The Industrial, Economic Development and Procurement Committee set a meeting for 3 p.m. on Thursday, May 14th to discuss pursuing local colleges for assistance with grant research.  
  1. Authorized a Community Enhancement Award for a home in Town that is being renovated.  This award will be presented at an upcoming meeting.
  1. Dorothy Pendley stated there are areas along Rt. 340 that need to be mowed and bushes trimmed.

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 APRIL 28, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, April 28, 2015, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle; and Richard Pierce.

 

Council Members absent were:  Charles Jenkins.   

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

 

Citizens present were:   Fifth District Board of Supervisor Member Dorothy Pendley; Craig Lancto; Nancy Boyer; Mary Ellen Smith; Mike Uram; Richard Rinaca; Buffy St. Clair; and Ruth Reid.

 

Media Representatives:   Rebecca Armstrong, The Page News and Courier.

 

RECEIVING OF VISITORS

 

There were no visitors signed up to speak during this period.

 

APRIL 14, 2015 PUBLIC HEARING AND REGULAR MEETING MINUTES:

 

Councilman Fox noted the public hearing minutes contain one mistake.  He noted it shows former Councilman Lowe as voting to adjourn the meeting.

 

Assistant Manager/Clerk Roudabush stated she would correct the minutes to replace Fox with Lowe.    

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to approve the Fiscal Year 2015/2016 Budget Public Hearing Minutes held on April 14, 2015, as corrected.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to approve the Regular Meeting Minutes held on April 14, 2015, as presented.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Councilman Hinkle noted both the Page County High School and Middle School bands have signed up now to be in the 18th Annual Memorial Day Festival and Parade.  This was mentioned at last month’s meeting.

 

APPROVAL OF BILLS:

 

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated April 28, 2015, in the Combined Accounts Disbursement Warrants #33598 - #33620 in the amount of $59,094.49.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

 

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for April 28, 2015. 

 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the April 28, 2015 Treasurer’s report in the amount of $1,158,845.35, as read.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

CORRESPONDENCE

 

Item # 1 – Mayor Lucas read a memorandum from Treasurer Breeden requesting Council adopt the 2015/2016 Fiscal Year Budget.  The public hearing was held on April 14, 2015.

 

A Motion was made by Councilman Pierce, seconded by Councilman Comer, to adopt the 2015/2016 Fiscal Year Budget in the amount of $2,178,666.00, as presented.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 2 – Mayor Lucas and Council Members received a memorandum requesting funding for the 18th Annual Memorial Day Festival VIP Luncheon to be held on May 23rd at Stevens Cottage.  It was noted this luncheon and event brings many people to the Town to help honor Veterans. 

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to authorize $500 to fund the 18th Annual Memorial Day Festival VIP Luncheon. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 3 – Mayor Lucas read a memorandum from Deputy Clerk/Treasurer Christl McCoy regarding the need to rent portable toilets for the upcoming special events.

 

A Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to authorize $870 to rent portable toilets for special events, with $360 of this expense to be reimbursed to the Town by Shenandoah Heritage Association for the vehicle cruise ins. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Item # 4 – Mayor Lucas and Council Members received information regarding the new Page Valley Artisans Trail.  The meeting will be held on May 6th to Invoke the Artisans Trail for Page County, which includes the Towns.  A workshop will be held to set up participating business websites at the Town Computer Center from 3 p.m. until 5 p.m. and a networking meeting from 5:30 p.m. until 7:30 p.m. at Stevens Cottage.  The food for the event is being paid for by Blue Ridge Bank and is being prepared by Shenandoah Heritage Association members.

 

Any business owner who has joined the trail is invited to both events.  Any business owner interested in learning more about the Artisans Trail is also invited to attend the networking event.  

 

Item # 5 –  Mayor Lucas stated the Council awarded the bid at the last meeting to enclose a bay at the Town maintenance shop.  However, there were issues with obtaining permits with that contractor.  He stated Council would need to award the project to the other bidder or decide to re-bid the job. 

 

Following a brief discussion, a Motion was made by Councilman Comer, seconded by Councilman Pierce, to award the bid to Stoneburner, Inc. to enclose the bay at the Town maintenance shop in the amount of $14,750. 

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

COMMITTEE REPORTS

 

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

 

Committee Chairman Kite stated there is a water leak on the hill behind the elementary school that needs to be repaired.

 

Mayor Lucas stated there is a water leak near 611 Fifth Street that needs to be repaired, as well.

  

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

 

It was noted the sidewalk beside the post office was repaired by the Town recently.

 

Following questions, Town Manager Dovel stated the Virginia Department of Transportation is aware of the drainage issues along Shenandoah River Road where the new water line was installed.  VDOT is also scheduled to work on some of the drainage issues along Maryland Avenue, but noted they are waiting until the ground dries up some. 

 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

 

There was nothing further to discuss during this period.

 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

 

Committee Chairman Pierce noted the March 2015 Budget Reports were received for review.

 

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

 

Committee Chairman Comer reported the kiosk at the River Park and Big Gem Park are not waterproof.  He noted following research they have found two (2) new ones that could be ordered to help hold information for tourists and local citizens, too.

 

Following a brief discussion, a Motion was made by Councilman Hinkle, seconded by Councilman Fox, to purchase two (2) new kiosks in the amount of $898 for use at the River Park and the Big Gem Park.

 

Members Roll Call Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

Councilman Fox reported there are several repairs needed on the tables at the River Park. 

 

Councilman Comer stated a tree was removed by the Department of Game and Inland Fisheries and it may have damaged one of the tables even more. 

 

Town Manager Dovel stated the tables will be repaired and repainted soon. 

 

Councilman Pierce thanked Sullivan Mechanical for allowing the Town to use their message board sign at the old Pharmacy to announce upcoming events. 

 

Vice Mayor Kite stated the Shenandoah Beautification Committee wanted to use a few of the old flowerpots in other areas.  He inquired if any of them were in good condition? 

 

Councilman Comer stated the red one needed to go back to the rescue squad and the others were set temporarily at the old Scout Park, but most, if not all, will be discarded because they are broken. 

 

Councilman Pierce stated the Clean the Bay Day was held on April 18, 2015, along the Shenandoah River in Town.  He noted there were a total of six (6) volunteers and they picked up almost 500 lbs. of trash and debris.  He noted the most unusual items were bags containing the remains of deer, 100 feet of telephone cable wire, and a tractor trailer tire. 

 

Mayor Lucas thanked Councilman Pierce for taking on the task of completing all the paperwork and organizing this event. 

 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

 

Following questions, Assistant Town Manager Roudabush reported Town and County representatives recently toured several manufacturing facilities with the new Shenandoah Valley Partnership President and provided her with information on the available properties in Town and other Town information.  She noted the tour leaders explained how KVK Precision Machine Shop and Shenandoah Machine Shop keep many local companies up and running.

 

Councilman Pierce thanked Fifth District Board of Supervisor Member Dorothy Pendley for attending the tour.    

 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

 

Committee Chairman Kite requested and everyone agreed to recognize Shenandoah Pentecostal Holiness Church for their recent anniversary.  This plaque will be presented at an upcoming meeting. 

 

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

 

Councilman Pierce reported Public Works Foreman, Mark Armentrout, is off work for a few weeks due to illness.

 

POLICE REPORT

 

There was nothing further to report during this period.

 

UNFINISHED BUSINESS

 

There was nothing to report during this period.

 

 

NEW BUSINESS

 

Councilman Pierce stated Mayor and Council Members are invited to attend the May 14th meeting of Page County’s TRIAD Senior Safety and Crime Prevention Conference.  The meeting begins at 9 a.m. at the Rileyville Baptist Church.  There will be guest speakers on topics relating to senior citizens, including how to avoid scams targeting the elderly; care giver dilemmas; and driving.  The fall conference will be held in October in Shenandoah.  The public is invited to attend these meetings, as well.

 

Councilman Fox stated he spoke with other local Town representatives and based off those conversations, he feels the Town should explore looking for a new Town Attorney.  He noted it seems Shenandoah’s attorney charges a lot more than surrounding Town Attorneys charge.

 

Councilman Hinkle stated the current Town Attorney is based out of Harrisonburg and there are additional travel charges whenever he has to come to Shenandoah or to the courthouse in Luray.  However, he noted even if the Town found someone with a lower rate, we would be hard pressed to find a better attorney than the one we have now. 

 

Vice Mayor Kite agreed and noted it would be difficult to impossible to find anyone else as familiar with the Shenandoah Town Code as Mr. Blatt.  He noted there are times when Mr. Blatt seems to take a while to respond to certain questions, but whenever he does give an opinion, it has always stood up. 

 

Mayor Lucas stated he also felt Mr. Blatt is the best attorney available and he always has the Town’s best interest at heart.  He noted he has the utmost confidence in Mr. Blatt’s legal opinions.   

 

Councilman Comer noted it is hard to determine how much a legal issue will end up being because the hourly rate does not determine the final cost.  He noted it is actually the number of hours spent on the case and this issue was explored previously at least once since he has been on Council.

 

Councilman Pierce stated in the past other attorneys were interviewed, but Council chose to stay with Mr. Blatt. 

 

Following questions, Town Manager Dovel reported Mr. Blatt is on a quarterly retainer now. 

 

Following a brief discussion, Council authorized staff to research legal rates and report back to them.

 
TOWN MANAGER’S REPORT

 

Town Manager Dovel reported the Virginia Department of Transportation is scheduled to pave US Highway 340 from Virginia Avenue to Trenton Avenue.  He noted they have also promised to patch, tar, and gravel other areas in Town that need attention.  Additionally, he noted they are scheduled to bring their street sweeper to remove some of the gravel and debris left behind during the winter road treatments.

 

MAYOR’S REPORT  

 

There was nothing to report during this period.

 

FOR THE GOOD OF THE TOWN 

 

Buffy St. Clair, Family Dollar Store Manager, requested Council reconsider increasing the cigarette tax, because she felt it would have a negative impact on sales for her store. 

 

Mayor Lucas and Council Members explained the increase was approved in the Town’s budget, but they do plan to review the reports to determine if sales are affected throughout the year.  It was noted the Town’s cigarette tax is in line with surrounding localities and even lower than some.

 

Craig Lancto inquired why the flower pots were discarded at the old Scout Park? 

 

Council explained the Shenandoah Beautification Committee obtained new pots for along US Hwy 340 and requested the Town remove the old ones.  They were set at the rarely used old Scout Park for a very temporary period of time and all have been removed now.  Most of the pots were broken and now have been discarded as fill material for another Town project.

 

Craig Lancto inquired when the Town’s website would be completed and why it is taking so long to finalize? 

 

Assistant Town Manager Roudabush explained there were delays in obtaining the required permissions from the company hosting the old website, but those issues have now been resolved.   She explained the new website is still being worked on and is slated for completion soon.  She noted Joyce Fluharty, the Computer Center Supervisor and Police Administrative Assistant/Day Dispatcher, is for the most part self-taught on the various computer programs and she is fitting this work in along with her regular duties at the computer center and police department.  Having Town staff complete this work is saving the Town a lot of money, as the last website cost approximately $4,000 when it was done 10 years ago by consultants.  Mrs. Fluharty is adding updated photographs and making all the preparations to go live in the near future. 

 

Dorothy Pendley thanked Council for having the alley graded and gravel added near her home.  It was noted this is an alley the Town has always maintained. 

 

Mrs. Pendley also noted she paid for the gravel and the Town hauled without charge for her driveway too.  NOTE:  The Town will haul gravel for any Town resident, if the resident pays for the gravel. 

 

ADJOURN

 

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Fox, to adjourn the meeting at 7:57 p.m.

 

Members Vote was as follows:

 

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Jenkins.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                              ATTESTED:

 

 

 

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 
Town Council Actions 4/28/15-Meeting Minutes 4/14/15 -Public Hearing-Budget 4/14/15

Town Council Actions 4/28/15

 

  1. Adopted the 2015/2016 fiscal year budget in the amount of $2,178.666.00.  This budget takes affect on July 1, 2015 and includes increases of $5 per vehicle for license fees; $1 per month each for water and sewer; $.10 increase per pack of cigarettes for a total of $.20 per pack.
  1. Authorized paying for portable toilets needed for special events in the amount of $870 with $360 to be reimbursed by the Shenandoah Heritage Center for the cruise ins.
  1. Authorized $500 to fund the VIP luncheon for the 18th Annual Memorial Day Festival and Parade.
  1. Received information regarding the meeting on May 6th to Invoke the Artisans Trail for Page County (including the Towns).  This will include a workshop to set up participating business websites at the Town Computer Center from 3 p.m. until 5 p.m. and a networking meeting from 5:30 p.m. until 7:30 p.m. at Stevens Cottage.  The food for the event is being paid for by Blue Ridge Bank and prepared by Shenandoah Heritage Center members.
  1. Requested work orders for:  water leak on hill behind the school; and water leak at 611 Fifth Street.    
  1.  Heard the sidewalk near the Post Office was repaired recently.
  1. Heard there were permitting issues with contractor selected at the last meeting to enclose the bay at the maintenance shop.  Therefore, Council accepted the other bid from Stoneburner, Inc. in the amount of $14,750, to complete this work.
  1. Heard VDOT is aware of the drainage problem on Shenandoah River Road.  VDOT has the following upcoming projects in Town:  clean out the ditches along Maryland Avenue; pave Rt. 340 from Virginia Avenue to Trenton Avenue; patch work on some other streets; street sweeper to remove gravel from 340; Maryland Avenue; First Street and Virginia Avenue.
  1. Received the March 2015 Town Budget Reports for review.
  1. Authorized the purchase of 2 water proof kiosks for the River Park and Big Gem Park in the amount of $898.
  1. Thanked Sullivan Mechanical for allowing the Town to use the old pharmacy building sign to post upcoming events.
  1. Heard Town and County representatives recently toured several manufacturing facilities with the new Shenandoah Valley Partnership President and provided her with information on the available properties in Town and other Town information.  
  1. Agreed to recognize Shenandoah Pentecostal Holiness Church for their recent anniversary.  This will be presented at an upcoming meeting.
  1. Heard Public Works Foreman Mark Armentrout is off work for a few weeks due to illness.
  1. Mayor and Council Members may attend the May 14th meeting of Page County’s TRIAD Senior Safety and Crime Prevention Conference.  The meeting begins at 9 a.m. at the Rileyville Baptist Church.  There will be guest speakers on topics relating to senior citizens, including how to avoid scams targeting the elderly; care giver dilemmas; and driving.  The fall conference will be held in October in Shenandoah.  The public is invited to attend these meetings, as well.   
  1. Council authorized researching legal rates.
  1. Buffy St. Clair, Family Dollar Store Manager, requested Council reconsider increasing the cigarette tax because she felt it would have a negative impact on sales for her store.  Council explained the increase was approved in the Town’s budget, but they do plan to review the reports to determine if sales are affected throughout the year.  It was noted the Town’s cigarette tax is in line with surrounding localities and even lower than some.
  1. Craig Lancto inquired why the flower pots were discarded at the old Scout Park?  Council explained the Shenandoah Beautification Committee obtained new pots for along US Hwy 340 and requested to the Town remove the old ones.  They were set at the rarely used old Scout Park for a very temporary period of time and all have been removed now.  Most of the pots were broken and now have been discarded as fill material for another Town project.
  1. Craig Lancto inquired when the Town website would be completed and why it is taking so long to finalize?  It was explained there were delays in obtaining the required permissions from the company hosting the old website, but those issues have now been resolved.   The new website is still being worked on (by Town staff – rather than paying large fees to an outside company) and is slated for completion and being able to go live in the near future.  
  1. Dorothy Pendley thanked Council for having the alley graded and gravel added near her home.  This is an alley the Town has always maintained.  She also noted she paid for the gravel and the Town hauled without charge for her driveway too.  NOTE:  The Town will haul gravel for Town residents (without hauling charges) if the resident pays for the gravel. 

 

MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

REGULAR MEETING

 APRIL 14, 2015

 

CALL TO ORDER:    The Shenandoah Town Council held its regular meeting on Tuesday, April14, 2015, at 7:04 p.m., with Mayor Clinton O. Lucas, Jr., presiding.

                                      

The Pledge of Allegiance was held at the previous public hearing.

 

ATTENDANCE:  Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; David Hinkle (arrived at 7:04 p.m.); Charles Jenkins; and Richard Pierce.

Council Members absent were:  None.   

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul Davis, Chief of Police.

Citizens present were:   Chamber President John Robbins; Lolia Campbell; and Ruth Reid.

Media Representatives:   Rebecca Armstrong, The Page News and Courier and Caleb Soptelean, The Valley Banner.

RECEIVING OF VISITORS

1.  Mayor Lucas presented a plaque of appreciation to Lolia Campbell for 50 years of active duty service with the Shenandoah Volunteer Fire Company 70.  He noted volunteering for 50 years is a great accomplishment and everyone at the Town really appreciates all of his volunteer efforts over the years.

Mr. Campbell accepted the award and thanked Mayor Lucas and Town Council Members for this recognition. 

2.  Luray-Page County Chamber of Commerce President John Robbins gave the following updates on their recent activities:

The Chamber received a $25,000 grant from the Virginia Tourism Council and recently met with Maurice Jones who is the State Secretary of Commerce.  Local representatives also attended this meeting to discuss ways to increase tourism in Page County.  Chamber President Robbins stated they learned Federal agencies are starting to relocate further away from Washington D.C. and therefore, relocation enticement packets will be forwarded to the various agencies.  The Job Fair, held at Luray High School, was well attended with students and adults trying to obtain employment from the various employers who participated in this event.  There is the possibility another job fair will be held at Page County High School in the future.  The Cabin Forum was also well attended with a lot of good advice available to attendees on how to increase bookings and provided networking opportunities for the local cabin owners.  The Chamber provided more information to the new director of the Shenandoah Valley Partnership and heard Page County may want to explore even more Agri-Tourism related businesses, etc.  Tourists love discount coupons and local businesses are being encouraged to offer more of them to increase their business traffic.  Marketing are being ramped up even more to try and entice more HUB Zone businesses to Page County.  Walk-in tourist traffic has started to increase for the season now and they are doing even more digital marketing campaigns geared for the demographic who make most vacation decisions.  

Mayor Lucas and Town Council Members thanked Chamber President Robbins for all his efforts on behalf of the Town and County. 

MARCH 24, 2015 PUBLIC HEARING AND REGULAR MEETING MINUTES:

Councilman Pierce stated he needed to correct the date of the Triad meeting being held in Shenandoah in October.  He stated the correct date is October 22, 2015, at Christ United Methodist Church.  He noted more details will be forwarded closer to the date of the event. 

A Motion was made by Councilman Jenkins, seconded by Councilman Fox, to approve the Noise Ordinance Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Jenkins, seconded by Councilman Comer, to approve the Enterprise Zone Ordinance Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Comer, seconded by Councilman Fox, to approve the Election Public Hearing Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

A Motion was made by Councilman Pierce, seconded by Vice Mayor Kite, to approve the Regular Meeting Minutes held on March 24, 2015, as presented.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVAL OF BILLS:

There being no questions, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to approve the bills, dated April 14, 2015, in the Combined Accounts Disbursement Warrants #33531 - #33597 in the amount of $139,746.69.

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

TREASURER'S REPORT:   Mayor Lucas read the Treasurer’s report, submitted by Treasurer Cindy Breeden, for April 14, 2015. 

A Motion was made by Councilman Comer, seconded by Vice Mayor Kite, to approve the April 14, 2015 Treasurer’s report in the amount of $1,154,004.99, as read.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

CORRESPONDENCE

Item # 1 – Mayor Lucas read a memorandum from Planning Commission Chairman Lowe informing Council that James “Tony” Williams resigned from the Town Planning Commission.  Chairman Lowe indicated Matthew Yoder would like to be considered for the vacant position.

A Motion was made by Councilman Pierce, seconded by Councilman Hinkle, to appoint Matthew Yoder to fill the Planning Commission vacancy for a term through October 1, 2016.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

Item # 2 – Mayor Lucas and Council Members then reviewed two (2) bids received to enclose the bay at the Town maintenance shed.  It was noted bids were received from Charlie’s Backhoe & Construction Service of Shenandoah and Stoneburner of Harrisonburg.

Councilman Comer stated whenever jobs are bid out, the Town needs to ensure the contractors have the appropriate contractor’s license, liability and worker’s compensation insurance. 

Council discussed the bids were advertised to enclose one bay, but the bids received were for one bay and two bay enclosures.  It was noted the Town only needs one bay enclosed, at this time. 

Council considered each bid carefully and it was noted Charlie’s Backhoe & Construction Service did excellent work on the new picnic shelter in Town and he is a business located in Town.

Councilman Pierce made a motion, and Councilman Fox seconded the motion to award the bid to enclose one bay to Charlie’s Backhoe & Construction Service in the amount of $15,175.  However, further discussion then ensued that Stoneburner having a lower bid at $14,750 and Councilman Pierce rescinded this motion, and Councilman Fox rescinded this second.

Council discussed the funds would come from this fiscal year budget to pay the expense of enclosing one bay.  It was noted the Town bid the specifications needed for the enclosure, but Charlie’s Backhoe & Construction Service’s bid includes thicker concrete for the pad. 

Chief Davis noted Charlie’s Backhoe & Construction Service hauled four (4) loads of  stone donated by Fraizer Quarry for the police department recently, but did not charge the Town any hauling charges.

More discussion then ensued regarding the bids and Councilman Hinkle noted Stoneburner’s bid included the items exactly as the Town advertised in the bid. 

Following more discussion, a Motion was made by Councilman Hinkle, seconded by Councilman Comer, to award the bid to enclose one bay at the maintenance shop to Stoneburner in the amount of $14,750.   

Members Roll Call Vote was as follows:

YEA:    Councilman Comer                           NAY:  Vice Mayor Kite.

              Councilman Hinkle                                      Councilman Fox

                                                                                    Councilman Jenkins

                                                                                    Councilman Pierce                

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        2 to 4 against the motion. (Motion failed)

Council then discussed the possibility of advertising for bids again and requesting they be exactly as advertised to ensure Council is comparing the exact same bid.  However, it was agreed Charlie’s Backhoe & Construction Service did excellent work on the picnic shelter and is a local contractor based in Town. 

Therefore, a Motion was made by Councilman Jenkins, seconded by Vice Mayor Kite, to award the bid to enclose one bay at the maintenance shop to Charlie’s Backhoe & Construction Service in the amount of $15,175, contingent upon the required licenses and insurances being provided before permits are issued.   

Members Roll Call Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

Item # 3 – Mayor Lucas read a letter from Page One requesting the Town consider purchasing an advertisement on their fundraising tee-shirt in the amount of $200.  The tee-shirts will be handed out during the Festival of Spring in Luray.  It was noted their tee-shirt will be advertising businesses and therefore, Council declined to participate this year.    

Item # 4 – Mayor Lucas and Council Members received information regarding the Virginia Department of Transportation’s public hearings on April 21, 2015, at 6 p.m. at Blue Ridge Community College, One College Lane, Weyers Cave, VA, for review and comments on projects and programs included in their six-year plan.  Those desiring to comment may also email or mail their comments to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or Infrastructure Investment Director, 1401 E. Broad Street, Richmond, VA  23219. 

Following a brief discussion on the detoriating condition of streets in Town, Council agreed to request the Virginia Department of Transportation begin more projects on street and drainage improvements in Town.  

Item # 5 –   Mayor Lucas and Council Members received the March 2015 Town Vehicle Gasoline Log for review.

Item # 6 – Mayor Lucas and Council Members received a thank you card from the Page County High School Robotics Team for the Town’s donation to their competition.

Item # 7 – Mayor Lucas and Council Members received a thank you letter from Concern Hotline for the Town’s donation to their organization.

Item # 8 – Each Member received a copy of the Spring 2015 Town Newsletter for review.

COMMITTEE REPORTS

WATER & SEWER

(Chairman Kite and Councilmen Comer and Jenkins)

Councilman Pierce stated there is a water leak near Aaron’s Auto Sales.

Mayor Lucas reported there is a water leak near the funeral home on Seventh Street.

STREETS & PUBLIC PROPERTY

(Chairman Kite and Councilmen Comer and Hinkle)

Councilman Pierce reported there is a low hanging wire near the intersection of Denver Avenue and Virginia Avenue and the telephone company or cable company needs to be contacted to remove this loose wire.

Councilman Fox stated the Town may need to contact other officials at the Virginia Department of Transportation to determine what can be done along Maryland Avenue with the mud running over a citizen’s driveway.  He also requested the Town clean and trim the ditches along Maryland Avenue.

Vice Mayor Kite reported a street light is out at the intersection of Denver Avenue and Fourth Street (near the new Breezy Point home.)

Following a discussion, Council agreed to request the Virginia Department of Transportation review the area along Shenandoah River Road to determine if anything else can be done about the pooling water and mud running into the road from the runoff in this area. 

POLICE, SAFETY, & JUDICIAL

(Chairman Kite and Councilmen Hinkle and Jenkins)

Council briefly discussed the house at the intersection of Junior Avenue and North Third Street.  It was agreed the Town would send a letter to the property owner and request he have the renters clean up the yard and porch of the home.  Also, it will be requested renters remove the large number of rabbits from the property. 

TAXATION & FINANCE

(Chairman Pierce and Councilmen Fox and Kite)

Council briefly discussed the remaining funds of approximately $300 left in the donation portion of the budget.  It was noted the James Madison University Crew Club built a public boat dock at the River Park, they bring in lots of people to Town for their events, and have been a great partner for the Town.  Therefore, it was discussed they would be deserving of a donation.  Additionally, it was noted the Page County High School Music Booster’s club previously requested a donation to their organization for band uniforms, etc. 

Therefore, Councilman Pierce made a motion, and Vice Mayor Kite seconded the motion to donate $100 to the Page County High School Music Boosters and $200 to the James Madison University Crew Club.  However, Councilman Hinkle pointed out the band has not signed up to participate in this year’s Memorial Day Parade yet and they could be awarded $250 just for marching and playing in the parade plus the additional opportunity to win additional prizes by the judges vote.  Therefore, Councilman Pierce rescinded his motion, and Vice Mayor Kite rescinded his second at this time.

Following a brief discussion, Councilman Pierce made a motion, and Councilman Comer seconded the motion to donate $200 to the James Madison University Crew Club.  However, Councilman Fox noted this would almost deplete the donation portion and he felt Council should hold off on donations until further in the fiscal year.  He explained the Town may want to consider donating to the ball teams if they make the state playoffs this year.  Following this discussion, Councilman Pierce rescinded his motion, and Councilman Comer rescinded his second. 

Mayor Lucas and Council Members discussed they will decide which organization to donate the remaining funds to near the end of this fiscal year budget.   

PARKS & RECREATION

(Chairman Comer and Councilmen Pierce and Jenkins)

Committee Chairman Comer reported a couple of the Shenandoah Beautification Committee (SBC) volunteered to drive a Town vehicle to water the plants in the flower pots in Town.  He noted the insurance would be covered by the Town’s policy if each member provides a valid Virginia Drivers license.  He noted the SBC recently purchased new flower pots to be placed along US Highway 340 and the Town will provide a load of topsoil for the pots. 

Councilman Pierce reminded everyone the Clean the Bay Day will be on Saturday, April 18th from 9 a.m. until Noon.  The event will begin at the Shenandoah River Park and volunteers are needed for this cleanup. 

INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT

(Chairman Jenkins and Councilmen Comer and Pierce)

Committee Chairman Jenkins reported the James Madison University Crew Club has provided contact information for a professor at JMU who may have students available to help the Town conduct more grant research.  He noted the Council will need to determine the type of grants they would like to try to apply for and suggested infrastructure replacement is still one of the main priorities.  He requested Council Members inform the Committee of any other ideas they would like to submit for grant research and the Committee Members would forward this information to JMU interns as they become available. 

COMMUNITY SERVICE

(Chairman Kite and Councilmen Jenkins and Pierce)

There was nothing to report during this period.

PERSONNEL

(Chairman Pierce and Councilmen Hinkle and Jenkins)

There was nothing to report during this period.

POLICE REPORT

There was nothing further to report during this period.

UNFINISHED BUSINESS

There was nothing to report during this period.

NEW BUSINESS

There was nothing further to report during this period.

TOWN MANAGER’S REPORT

There was nothing to report during this period.

MAYOR’S REPORT  

There was nothing to report during this period.

FOR THE GOOD OF THE TOWN 

Caleb Soptelean suggested Shenandoah contact the Elkton Town Manager to determine how they were able to get VDOT to replace some of the streets and sidewalks in their Town recently.

ADJOURN

There being no further discussion, a Motion was made by Vice Mayor Kite, seconded by Councilman Comer, to adjourn the meeting at 8:26 p.m.

Members Vote was as follows:

YEA:    Vice Mayor Kite                               NAY:  None.

              Councilman Comer

              Councilman Fox

              Councilman Hinkle

              Councilman Jenkins

              Councilman Pierce

ABSTAIN:  Mayor Lucas.

ABSENT:    None.

VOTE:        Unanimous in favor of motion.

APPROVED:                                                              ATTESTED:

_________________________                                  _______________________

Clinton O. Lucas, Jr., Mayor                                      Juanita Roudabush, Clerk

 

 MINUTES

TOWN COUNCIL

TOWN OF SHENANDOAH

PUBLIC HEARING

Fiscal Year 2015/2016 BUDGET

 

 APRIL 14, 2015

 

The Shenandoah Town Council held a public hearing on Tuesday, April 14, 2015, beginning at 7:00 p.m., with Mayor Clinton O. Lucas, Jr., presiding. 

 

The meeting began with the Pledge of Allegiance.

 

ATTENDANCE: Council Members present were:  Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Councilmen Russell Comer, Jr.; Lynn Fox; Charles Jenkins; and Richard Pierce.

 

Council Members absent were: David Hinkle.      

 

Other Town Officials present were:  Larry E. Dovel, Town Manager; Juanita F. Roudabush, Assistant Town Manager/MMC; and Paul W. Davis, Chief of Police. 

 

Citizens present were:   Chamber President John Robbins; Lolia Campbell; and Ruth Reid. 

 

Media Representatives:  Rebecca Armstrong, The Page News and Courier and Caleb Soptelean, The Valley Banner.

 

CALL TO ORDER: Mayor Lucas opened the public hearing at 7:00 p.m.  He stated the purpose of this public hearing is to discuss the proposed Fiscal Year 2015/2016 Budget for the Town of Shenandoah.  He noted each member received a copy of the proposed budget for review.  He also stated the proposed budget was advertised in the local newspaper and a copy has been on display in the Town Office for the public to review.

 

Mayor Lucas inquired if there was anyone present to speak for the Fiscal Year 2015/2016 Budget?

 

No one present spoke for the proposed Fiscal Year 2015/2016 Budget.

 

Mayor Lucas inquired if there was anyone present to speak against the Fiscal Year 2015/2016 Budget?

 

No one present spoke against the Fiscal Year 2015/2016 Budget.

 

The proposed 2015/2016 budget reflects an increase in the cigarette tax of $0.10 cents per pack and $5.00 increase in license per vehicle, trailer, or motorcycle.  The water and sewer minimum charges will each be raised $1.00 per month.  Discounting grants, the budget reflect for Fiscal Year 2015/2016 reflects an increase of 1.05 percent over the Fiscal Year 2014/2015. 

 

Councilman Comer stated the Council may want to obtain reports in the future to determine if the increase in cigarette tax had any affect on the sales.  

 

There being no further comments, Mayor Lucas closed the public hearing.

 

There being no further questions or comments, Mayor Lucas noted the Council plans to adopt the budget at their meeting on April 28, 2015.

 

ADJOURNMENT:  A Motion was made by Vice Mayor Kite, seconded by Councilman Pierce, to adjourn the meeting at 7:03 p.m.

 

Members vote was as follows:

 

YEA:  Vice Mayor Kite                                 NAY:  None.

            Councilman Comer

            Councilman Fox           

Councilman Jenkins

            Councilman Pierce

 

ABSTAIN:  Mayor Lucas.

ABSENT:    Councilman Hinkle.

VOTE:        Unanimous in favor of motion.

 

APPROVED:                                                                          ATTESTED:

 

 

 

___________________________                                          _______________________

Clinton O. Lucas, Jr., Mayor                                                  Juanita Roudabush, MMC

 
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